Todoist: To-Do List & Task Manager

Todoist: To-Do List & Task Manager

Top Rated
Score 8.8 out of 10
Top Rated
Todoist: To-Do List & Task Manager


What is Todoist: To-Do List & Task Manager?

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for...
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Product Demos

What's Todoist?
Best Free Project Management Software (ClickUp, Todoist, Trello, Airtable)
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Product Details

What is Todoist: To-Do List & Task Manager?

Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.

Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist: To-Do List & Task Manager Screenshots

Screenshot of Available on every device.Screenshot of Organise work and life.Screenshot of Collaborate in projects.Screenshot of Create your own workflow.

Todoist: To-Do List & Task Manager Videos

What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.

Todoist: To-Do List & Task Manager Integrations

Todoist: To-Do List & Task Manager Competitors

  • Google Tasks
  • Microsoft To Do (formerly Wunderlist)
  • Apple Tasks

Todoist: To-Do List & Task Manager Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported LanguagesArabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Frequently Asked Questions

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.

Google Tasks are common alternatives for Todoist: To-Do List & Task Manager.

Reviewers rate Usability highest, with a score of 9.

The most common users of Todoist: To-Do List & Task Manager are from Small Businesses (1-50 employees).
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Reviews and Ratings


Attribute Ratings


(1-25 of 76)
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November 05, 2021

Todoist is Awesome!!!

Score 10 out of 10
Vetted Review
Verified User
  • Small tasks which are easily forgetable will never be forgotten with todoist
  • Serves as a extremely good reminder basically taking over majority of the functionality of both Google Canlendar and Google Task
  • Easy for collaborating with teammates, family memebers on different project; great structure and organization.
  • Come out with a calendar feature which will give user overall view of month or maybe year.
  • Write more documentations and tips and tricks to use the app for both new and seasoned users.
  • Keep improving and be inovative to make the app even better.
Score 10 out of 10
Vetted Review
Verified User
  • Tracking open tasks
  • Creating accountability
  • Creating awareness of due dates for specific follow-ups
  • Coordinating cross-team ownership models for complex projects
  • Messaging with teammates
  • Assigning a single project to multiple people
Score 10 out of 10
Vetted Review
Verified User
  • Todoist: To-Do List & Task Manager syncs across platforms so that my tasks align with my calendar
  • Allows me to change views and create sub-tasks within each project with notes, files, and reminders
  • Todoist: To-Do List & Task Manager allows me to quickly add tasks to any project with due dates by using natural typing on all my devices.
  • I wish it were easier to see files and notes
  • The paywall limits the project number and some features that make it outstanding.
  • I wish there were a time tracking tool built into the app.
Score 10 out of 10
Vetted Review
Verified User
  • Accessible from any platform
  • Excellent iPhone app
  • Fast task entry with smart interpretation of dates, projects, and other metadata
  • Undergoing rapid iterative development with a responsive support team and excellent "Ambition & Balance" blog from the company
  • Mac app (my primary platform) is lackluster; it seems to be a wrapper to the web interface. They should have a native app to compete better with Things 3 on a Mac
  • The new board view (Kanban view) is great, but it's brand new and could use some enhancements to catch up to Trello,, etc.
  • The completed task log is really slow
  • I wish the sync, security, encryption, and privacy features were clearer, better, and more transparent
Mike Bissett | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
  • Great time management tool. Simple interface to stay organized.
  • Great for taking and storing notes.
  • Not really an issue, but there is a learning curve, especially setting up projects.
  • It would be beneficial if there was a way to default to a specific list. Maybe it’s here and I just haven’t figured it out.
Jamie Caroland | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
  • Free plan offers two viewing options and 4 color themes; paid plans offer more
  • Can integrate with Google Calendar, IFTTT, and Zapier apps
  • Viewing format is pretty uncomplicated, including sidebar, easy on the eyes
  • Importable and exportable data, emails
  • Optional beta testing opportunities (can opt in/opt out at any time)
  • Windows emojis can be added with text, but I found that out indirectly when looking at updated features in Todoist help articles. If you are reading about this for the first time, if you are a Windows10 user, click the Windows key plus the period key at [the] insertion point in [the] text to access emojis.
  • Moving from subtasks to creating new tasks seems to be somewhat cumbersome.
  • I know I'm a free plan user, but it would be more fun to have more themes available for both the free plan and the paid plans.
Score 7 out of 10
Vetted Review
Verified User
  • Todoist is one of the only true cross platform productivity based apps. I like the ability to add a todo item on the web and have it show up everywhere. Cross platform functionality also helps with getting other users on board to use it.
  • Todoist templates are a gold feature for anyone to use to get started. I like how many you can choose from, definitely a stand out feature.
  • I like being able to work within Todoist through the different views like Kanban boards and the calendar view.
  • My one gripe is Todoist is that when you add a new to-do item it is added to the top of the app, if there was a bit more editing customization for new to-dos it would be great.
  • Maybe not a big thing but personally I wish you could customize the look of the app a bit more outside of the default colors, just to match some style or give users some more control.
Jason Vance | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
  • It helps prioritize all tasks with easy sorting and viewing options.
  • It has really good daily reminders.
  • It uses "Karma" to keep me motivated to get my daily tasks done. Karma is a daily goal-setting tool.
  • It uses and "Inbox" which is a great daily brain dump I can use to sort later on.
  • I tried to collaborate with the tool but found it frustrating, but that was a few years ago.
  • I don't like how subtasks are created. I wish they could be done with a tab and enter much like bullets are created. Not a dealbreaker though.
  • You really need to use the paid version to maximize the effectiveness of Todoist.
Shane Murphy | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Time and location based reminders
  • Sharing of task visibility between leadership
  • App, desktop, and web versions to allow flexibility based on location
  • Easier ways to create filtering
  • Sharing could be easier to implement - once it's set it's good but it's not as easy as it could be
Paul Tedder | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Allow you to get tasks in quickly and easily
  • Full-featured. Can accommodate many different types of workflows
  • Beautiful and fun to use
  • They actually make the improvements before I even realize they're needed
  • Windows App was buggy - I used the web browser or my Mac instead
  • No other areas I can think of
Score 10 out of 10
Vetted Review
Verified User
  • Being able to manage tasks across multiple devices and platforms is absolutely critical to me. If I am out of the office, the tasks will be on my phone. But they are also readily accessible on the web, on my desktop, and on my iPad.
  • There are several ways to organize your tasks... via Projects, Labels, Boards, Lists, etc. that allow users to use Todoist to fit their productivity workflow. I use them all and I have been delighted to see how Todoist has continued to improve and advance the Todoist application over the years.
  • I rely extensively on recurring tasks which allow me to never forget a birthday, monthly submission, chore at home, etc. Todoist offers many ways to manage recurring tasks, such as, "every week", "every April 8", "every fourth Thursday in November", etc.
  • The Todoist application now works almost identically across all platforms. There is a minor improvement that I would like to see on iOS and that is the ability to show task count by custom filter.
  • In Board view, I want to be able to easily add sub-tasks to a parent task.
  • Besides those two minor improvements, I am extremely happy with the application.
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