Reviews (51-75 of 105)
- Very well organized for incident and change management
- Great way to manage a CMDB
- It's a bit hard to find all the features if you're an admin and new to the product. Could be a little bit more specific
We also hope to implement the project management and change control modules in the near future.
- Provides a very nice front-end interface for the end-user community.
- Provides a thorough web-based interface for the operators (back-end technicians).
- Provides a great deal of flexibility concerning the organization of operators into groups, as well as delegating very granular control over what they can/cannot do in the operators interface.
- The inventory system - while boasting some cool features such as historical modifications to a system - suffers from one core issue: It is very easy to introduce duplicate records into the system and lose connections between PCs and other objects (licenses, users, support tickets) due to TOPdesk's use of the host name as the primary key in their database.
- The AD import system is not properly fleshed out, and requires extensive modifications by TOPdesk before it will work. For instance, it won't pull in any addressing information for any of your users by default. It will also pull in blank entries if an account lives in the OU structure you're scanning and that account has a manager whose account lives outside the OU structure in question. Likewise, similar blank entries can be created if an Exchange contact is set as the manager of a user account within your OU.
- The knowledgebase is decent, but it lacks [A] any real formatting (no numbered or bulleted lists, making procedures difficult to write) and [B] granular control over who can do what (if you give someone in HR the ability to write/edit knowledgebase articles, they also have access to all the IT knowledgebase articles). I believe TOPdesk will be improving this approach in the future, but nothing yet.
- The trigger/action system (handles all email notifications) is very difficult to set up. It's a powerful system in that you can compose highly customized emails, but without any sort of basic guide or templates it's a very steep learning curve to get working. In my own system I have nearly 40 triggers and nearly 70 actions just to handle who should get what, and it took months to set up - a core reason it took so long to roll out the product. These triggers are not well documented either, so many of them require trial and error to the nth degree.
- Some aspects of the system are inherently broken. For instance, you can create a trigger to trip whenever someone posts a comment to a ticket, then have an action set up to email all the linked users of a ticket. But if there aren't any linked users then the operator gets a post-comment prompt asking who they want to send the email to, instead of the system being smart enough to know that it shouldn't try sending the email at all.
- Linked users have no visibility into someone else's ticket. This is odd, because TOPdesk has enabled this feature for [A] users of the same location (where it isn't always applicable) and/or [B] users of the same department (where again, it isn't always applicable). What TOPdesk should do is give *ANY* linked user the ability to see another user's ticket via the self-service portal, but they haven't done this. The result would be a linked user getting an email notification for a ticket which they don't have visibility on, resulting on additional emails back and forth looking for information.
- On a related note, the two existing visibility options listed above (location-based and department-based) can introduce security holes. Consider a handful of users at a single location or within a single department, then consider that two or three of them are basic users, then there is an assistant manager, and finally there is a manager above everyone. You can easily give the manager visibility of all of his/her subordinates' tickets, but if in order to give the assistant manager visibility over his/her subordinates, you must also give him/her visibility to the manager's tickets.
- The mobile operators site restricts ticket visibility to only [A] an operator's own tickets and [B] unassigned tickets within that operator's group. So if you have a 10-person support team with a single manager, then as soon as the manager assigns at ticket to one of his/her techs, the manager loses visibility of the ticket. This is especially problematic if you have a manager working in the field on a mobile device 100% of the time (as I do). The only way for the manager to see all tickets is to simply not assign them to anyone, a pretty dumb approach to a problem introduced as part of a poor design choice.
- As a general rule, TOPdesk has introduced many great ideas, but they are often burdened by the singular approach the TOPdesk designers have taken. As stated above, yes, you have an inventory, but it's borderline unusable because of their choice of primary keys. Or yes, you can link multiple users to a single ticket, but they can't actually SEE the ticket. Or an operator can use the mobile website, but they can't SEE tickets assigned to other members of their team within the mobile website. Things like that. And the most frustrating element is that when you bring these points up their response is almost always 'Why is that a problem?', or 'Why would you want to do it that way?', or something similar which avoids confronting the design issue head on in favor of putting the onus on the customer to justify why something should work the way it works in countless other help desk applications.
- Don't get me wrong - TOPdesk is a very decent product and has the potential to be GREAT - but after 8 months of prepping before we turned it on, it didn't surprise me in the least that so many individuals (operators) in our organization reported problems and frustrations with it.
- UPDATE: Since my first review we have upgraded TOPdesk to the latest version and found several previous problems have been fixed (so they no longer appear in this review). One such example was documents attached to KB articles, which show up out of alphabetical order (still a problem), but which previously were not returned during searches. They now are, making the misordering of the files not much of a problem any longer.
- The point is that TOPdesk is always improving their products, and this gives me great hope going forward that our satisfaction with it will only grow.
Horrible if you want to use inventory, write elaborate knowledgebase procedures, or set up any sort of intelligent email notification system without spending years of your life getting things set up. Very poor documentation (getting SSL set up was a chore, installing the product was not easy, etc...).
- Easy to enter tickets by mail from the users.
- TOPdesk could be used directly out of the box.
- SaaS makes it easy to setup it up and scales within the region.
- Excellent support during and after the go-live by the people from TOPdesk.
- SaaS implementation could be easier if it would be done by TOPdesk as an extra service. My IT department had some difficulties due to lack of knowledge in this area.
TOPdesk has enabled us to have a more consistent experience for issue management across the areas which are using it. This includes a more streamlined way to pass calls between different areas of the University and track progress. Use of the other features such as asset and property management has allowed us to more tightly couple this data against call data and avoid having to manage them in disparate systems.
- Self-service Portal is very good, particularly with the latest version. If you populate the knowledge base well, users can often find the help they need before needing to raise a call
- Escalation and routing of calls is very straightforward which allows the operators to work efficiently when dealing with calls
- Separation of different teams within TOPdesk works very well so that they can manage their own calls without seeing each others
- The tools for configuring events and actions need improving, especially the tool for events which, whilst very powerful, is cumbersome to use when configuring event criteria
- The built-in form designer within TOPdesk is adequate but could do with better features to allow for more dynamic forms. It would also benefit from being able to post data to custom fields rather than just into the Action box. There is quite a step up between the built-in form designer and the custom XFG form engine which is the only other solution which TOPdesk provide
- Asset management could do with some improvements as it can be a little inflexible when needing to customize the data being held as well as build processes around it
- The greatest win for our organization was moving to a managed hosted platform. This gave us improved access for our remote users and increased service availability.
- The modular nature of the TOPdesk products allows us to only use the features we need. Additionally, the license model gave us increased opportunity with who can use the products.
- Almost all aspects of the product are customizable which means we can expand the product to other departments for their service needs.
- Sometimes desired feature sets are only available with additional modules such as change management module for workflow automation.
- Process automation can be the trickiest to configure and self-help documentation can be lacking.
- Keeps developing
- Excellent price / quality ratio
- Needs more rich text options
- Response time reporting
- Renaming fields / changing lay-out would be nice
- Self-service portal has very limited reporting options and no export functions
Will work fine as a guideline for setting up your business but is a no go for situations where organisations want to deploy very elaborate and customized processes.
- customizing the tool to their own needs
- flexible, powerful
- good reporting facilities
- make it easier to delete records which not being used
- a better overview of following process steps and show the consequences of doing some actions.
- improvement of the user guide
- TOPdesk can be used for contact tracking during support sessions.
- Support documentation on the self service desk is limited in the options and workflow.
- Reporting options are limited.
- Simultaneous updating of one issue by triggers or other representatives gives "Already updates" errors.
For an out of the box solution there is a high level of customability, however as every out of the box solution it will never support your processes fully and there is the risk of altering your well appreciated existing business processes to suit the tool.
- Incident management: In my opinion, is the core process for TOPdesk. Call agents can easily register tickets, you can send status updates to your clients and send an information email when the problem is solved.
- Selfservicedesk: You can give customers access to the SSD so they can apply a new incident, but they can also follow any ticket they applied earlier.
- Possibility to connect with Azure AD. We run LDAP connection so we can import all our employees and students. In the future, all our users will be known in the Azure AD instead of our on-premise AD.
- Very good customer service
- In general a nice product to use, too bad we do not use it to full extent
- Honestly, I don't have any examples. if I have to say one thing it is that I have to search often for features in the admin part. Maybe because I don't use it often enough maybe because its a little confusing?
The self-service desk is used for customers to enter their problems. For projects, we use the operator part.
- Simplicity in use. Incident management is straightforward.
- Ease of configuration. Users and permission groups can easily be added. Graphical overview is a pro.
- Modularity. Incident management and change management.
- Self-service desk: Option to be able to add more functionality for certain goals. In our situation, we would like to have the possibility to change some fields when the incident is created. For example the customer priority or status. In that way, we can use the self-service desk in projects
- The Kanban board is new. We would like to have it in Change management also. Extra columns on the board - you should be able to configure it per operator group.
- The user interface is not the same in all places. In certain cards the edit button is visible while on other cards it muc be chosen from the drop-down menu.
- Incident management suited for facility management.
- For use of ticket handling a project, it is less appropriate. There you should log in as an operator.
Review: "TOPdesk is worth considering as both a quick way to start using workflows and improving in depth"
TOPdesk is currently used in some parts of my organization (not linked with each other). Its current focus is to keep track of incidents reported by users.
The application is however capable of much more, of which I had a very good impression at a former employer. TOPdesk is able to support many demands on facility management, incident- and change management and much more. I like working with the application, both as a user and an administrator.
- TOPdesk handles incident management very well. It is relatively simple to get a good look at which incidents are submitted to various handlers.
- TOPdesk has an easy to use administrator module, which (with or without help from a consultant) brings you relatively quickly a professional set of communication tools with your users.
- TOPdesk is easy to integrate in your current IT structure and is able to be hosted both onsite or remote.
- To be able to use the more intricate features besides incident management takes a lot of study or hours hired from a TOPdesk consultant. However, if you have an organization which requires good facility and IT management (including handling objects, software licenses, company clothing, material, rooms and reservations) it can be your number one application. I even saw it being used for maintenance reports on vehicles!
- Versatile enough to be usable and add value across multiple support functions - makes ROI and efficiency conversations more obvious
- Great modular building blocks - enabling progressive development and improvement in planned phases
- Readily configurable to fit in with desired style and branding - adding to the alignment and common experience for end users
- Has all the essentials for empowering the end users to self service - shifting support level, delivering more timely and cost effective resolutions
- The only area of challenge for us with TOPdesk fitting in with our wider technical architecture is that not all of our more obscure tools had existing interfaces or APIs, but this is hardly a bad reflection on TOPdesk
- TOPdesk provides a clear, cohesive and intuitive customer experience
- Self-service portal enables reduced contact via less ideal modes i.e. email or phone
- Promotes effective parallel resolution to complex calls and more effective collaboration between support service areas
- A customer-focused, people-centric pan-organisation support tool which has done all we were seeking - even though we were seeking a lot!!!
- An employee is able to enter an IT problem or communication request in TopDesk.
- IT then receives the ticket and services it appropriately.
- We looked at using it as a project management system but found that it was more cumbersome for the novice user than some other systems that we looked at.
- We are able to extend our support by allowing end users to self help. This is done with the use of the knowledge base packaged with TopDesk.
- We are able to effectively track help requests and meet SLA requirements
- Topdesk provides our users with a one stop place for all help requests and facilities management requests.
- We would like the ability to merge tickets. Some times we have multiple tickets come in regarding the same issue and have not been able to merge them together.
- The events reservation system is nice, but would like it expanded to support more events management instead of just reservations.
- Workflow Managments and uptime.
- Easily create forms for any new self service desk. Fast implementation of new workflows.
- Creating new users and archiving old users.
- Customizing more complicated workflow with different external teams.
- More options in creating more elaborate forms, adding pictures for example.
- more integration options for Azure, we currently cannot integrate fully with azure and manually upload everytime we create a new user.
It is well suited for ticket history and records retrieval.
It is not suited for team collaboration or collaboration with external users.
It is not suited with integration with office365.
- The tracking of issues is excellent.
- Data entry is fast and logical.
- Time tracking is very good.
- It desperately needs the ability to search multiple categories at the same time.
- The export tool is very weak and complicated.
- The ability to edit self-service forms if they are incorrect would be very nice.
It does a very good job of repetitive change management. It is much weaker in off-the-cuff changes for tracking
- TOPdesk can be tailored to specific needs, by means of a broad range of functionality modules that can be added when needed or left out when not. This makes TOPdesk versatile and highly configurable, without unneeded clutter and complexity.
- Elaborate workflows are easy to create, can span various departments and can trigger custom notifications and automated actions at any point in the flow, dependant on any thinkable (set of) criteria.
- The user interface of TOPdesk is attractive, clear and consistent across modules. The comprehensive search, card (tab) management and personal dashboards make for an idividually customizable experience.
- The form engine of TOPdesk absolutely needs to improve. As it stands, it is usable only for the most basic of tasks. Conditional questions can only be triggered on the value of a single radio button. Checkboxes, dropdowns and the like cannot be used to steer the flow within a dynamic form, nor is there an option to create composite conditions. Furthermore, the styling is fixed and cannot be altered in any way. This is too bad, as the styling has various spacing flaws that you need to work around using empty text items. Questions cannot be copied within a form, nor from one form to another.
- The interface is well designed and through the years this has only improved.
- Reasonably easy to customize for your own needs. The management of the application is not too complex.
- Good and professional support from the TOPdesk support team.
- I would like to see more functionality for TOPDesk reports. It is not possible to create a complete report with several indicators from different categories. It would be great if I just could combine everything into one big management report which I could send monthly (automatically).
- Splitting the use for different departments in one TOPdesk environment is quite difficult. There are possibilities, but there can easily be cross contamination.
- The SelfServiceDesk is quite basic (but functional). It would be great if you could enrich these with widgets to retrieve realtime information from your environment (like specific uptime or live service status from business applications).
We also use TOPdesk to track assets, user permissions, and licenses. I wrote some custom reports that enable us to perform quarterly management audit reviews.
- It is easy to use and enter information. It provides a cost effective way to document and track work activity.
- It allows for the creation and access of Knowledge Items to support self-service for users and document IT and other processes.
- Email sweepers allow for the automatic creation of ticket requests.
- Tickets can be categorized allowing them to be routed to the appropriate teams.
- It can be hosted internally which makes it more secure.
- Templates can be created to collect specific information.
- Email replies can be automatically sent to users alerting them of requests for more information or notification of ticket closure.
- We have encountered difficulty scheduling the creation of tickets (e.g. create tickets based on a weekly schedule to perform a service).
- Writing queries for custom reports to query the database is a little difficult since 75% of the column headings are in Dutch.
- The configuration flexibility is somewhat limited.
Room reservations and incident management works very good.
We don't use TOPdesk for planning purposes, we think it's not really suited for this task.
- Ticketing: recording and handling IT tickets
- Self service portal with knowledge articles for employees
- Asset management can be improved
- Searching assets in a ticket can be improved (more fields to search instead of only objectID)
We use TOPdesk to support our clients and colleagues. As a service provider, we serve more than 600 customers with more than 10,000 users. We also use the tool for the support of our own staff. It is used here in all support units and is the lead system. Starting with the staff planning knowledge management, support, and material management to invoicing, we have mapped our processes in TOPdesk.
- The Vendor TOPdesk does an excellent job in Consulting.
- The tool gave us the possibility to standardize and automate our processes.
- We think in the SLM-Module there are some things to improve. E.g., in Contracts, you are not able to link the objects to the contract.
TOPdesk Scorecard Summary
Feature Scorecard Summary
1. Easy to use, quick to set up
2. Suitable for IT, FM or HR.
3. Seamless integrations with other packages.
4. Guaranteed service excellence.
5.Attractive and flexible licensing model TOPdesk has 20+ years experience in helping 5000+ organizations worldwide deliver the best service.
TOPdesk has a unique license model: - Modular: Select the modules you need and easily expand as your business grows - Saas or On premise - Unlimited number of assets. Successful asset management should not be dependent on the license of your product. - End users OR service agents based, whichever fits your situation best. If you are looking for flexibility in the number of agents for e.g. extra busy times of the year, the flexible end user license lets you add agents without any restrictions, no day passes needed.
TOPdesk Customer Size Distribution
|Small Businesses (1-50 employees)||5%|
|Mid-Size Companies (51-500 employees)||55%|
|Enterprises (> 500 employees)||40%|
TOPdesk Support Options
|Free Version||Paid Version|
|Video Tutorials / Webinar|
TOPdesk Technical Details
|Deployment Types:||On-premise, SaaS|
|Operating Systems:||Windows, Linux|
|Mobile Application:||Apple iOS, Android, Windows Phone, Mobile Web|
|Supported Languages:||English, Spanish, German, French, Portuguese, Dutch, Danish, Swedish, Hungarian, Italian, Polish, Norwegian|