Twelve Directors' Portal

Twelve Directors' Portal is a board management software that aims to improve the operations of corporate boards and executive committees. According to the vendor, this solution provides secure meeting management, communication, and collaboration between directors and the board office. It is targeted at mid-sized to large businesses, including corporate boards, executive committees, supervisory boards, administrative boards, and the funds industry.

Key Features

Mobile & flexible: According to the vendor, board members can access the Twelve Directors' Portal and prepare for meetings using their mobile devices, such as iPad or iPhone. It allows offline access to meeting documents, ensuring flexibility regardless of location.

Safe & Compatible: The software claims to ensure secure management of tasks for the board and allows board members to work on multiple mandates within one application. It is said to provide traceable data access at any time and is compatible with Microsoft products, ensuring seamless integration.

Secured Data: According to the vendor, Twelve Directors' Portal guarantees the highest level of data security. As a Swiss company, Loomion is not subject to the US CLOUD Act, providing safe cloud storage for confidential documents and information. It offers local and secure storage centers for data protection and provides the option for on-premise storage for enhanced security.

Board Portal for iPad: The vendor states that this user-friendly mobile solution for board members provides an alternative to paper copies. It is claimed to enable access to meeting information and documents on the go and supports collaboration, digital signing, and voting.

Board Portal for Windows: According to the vendor, the software ensures safe and compatible management of board tasks. It allows for working on multiple mandates within one application and provides traceable data access. It is compatible with Microsoft products.

Meeting Management: Twelve Directors' Portal is designed to digitalize the communication of the board of directors and executive management. It aims to optimize collaboration within the board of directors, provide maximum security for board communications, and create transparency and control in the boardroom.

Product Views: The user-friendly interface of the portal is said to cater to board members and the secretariat. The home screen provides an overview of the next meeting, documents to review, and necessary information. The "My Meetings" screen displays all committee meetings and essential documents. The "Working with Documents" feature allows for reading, highlighting, underlining, and annotating important documents. The search feature enables full-text search of all documents. The "Polls, Votings & Surveys" feature allows for participation in discussions, voting on circular resolutions, and surveys.

Security Standards: According to the vendor, data and documents stored within the company are on on-premise servers or in highly secured data centers. The Microsoft SharePoint environment is claimed to be secured by state-of-the-art security standards. Mobile app documents are synchronized on a need-to-know basis with encrypted network traffic. Unique device certificates and Microsoft Active Directory credentials are used to ensure secure access. Public key infrastructure (PKI) is used for access checks and encryption.

Technical Details: Twelve Directors' Portal utilizes Microsoft SharePoint as the de-facto industry standard document management system, according to the vendor. It integrates with third-party systems, such as Active Directory and Microsoft Outlook. The architecture is scalable to fit the needs of mid-sized to large businesses and supports efficient meeting management, document creation, distribution, archiving, and workflows.