Vena

Vena

Customer Verified
Top Rated
Score 8.6 out of 10
Top Rated
Vena

Overview

What is Vena?

Vena Solutions provides a financial process automation solution to automate Corporate Performance Management, accounting and budgeting, Regulatory & Compliance, and other finance-related processes. It is scaled for medium to large-sized organizations.
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Recent Reviews

My Vena review.

8 out of 10
October 28, 2022
Dear Folks, Vena is used in my whole organization as a product sales tracker; we have all sales records in it, including the upcoming …
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VENA tool for FP&A.

9 out of 10
October 26, 2022
VENA is used as a financial reporting and consolidation tool. Primarily for GL data but expanding to other uses in the organization (i.e., …
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How Vena Differs From Its Competitors

Full-Cycle Support

Vena supported the organization through the sales process and after implementation by offering free web-based training to all users, as well as offering access an extensive knowledge base and a support team which can answer ad-hoc questions. We also chose to procure additional Vena consultant time …
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Finance-Informed Decisions

Yes - Vena has enabled our organization to use financial data to make more agile or rapid business decisions. This was done by allowing drill-downs of data, visualisation and effective automation of standard reports. We're also excited to start using Vena's integration with PowerBI to allow for …
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Full-Cycle Support

I understand the implementation of the system from Brian was good The support we are given from Dario and Jester has been excellent, but as they are in Canada, it has been difficult with time issues.
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Finance-Informed Decisions

After an overnight, it provides us with a budgeted/forecasted revenue and EBITDA number; we are able to look at this against actuals using cost centers and g/ls.
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Full-Cycle Support

Vena experts have continued to support the organization with their guidance and assistance in the development of financial statements. Their role was crucial in developing the initial data cube that would be used to map the dimensions of all the data that would be imported to Vena to transform …
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Finance-Informed Decisions

Vena has enabled our organization to use financial data to be more agile and efficient through its ability to control data read and write access to specific users. By limiting users to reading and writing only certain data, users are not distracted massive financial information that may not be …
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Full-Cycle Support

Vena is the best vendor I've worked with in terms of support. They are constantly at the clients side and they focus on delivering the best after implementation support, not only accomplishing the sale. They really have the clients satisfaction as the most important thing. They are friendly and …
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Finance-Informed Decisions

By organizing a companies data and automating reports linked to graphs and dashboards, Vena will immediately take the data that has been integrated to it and let the finance team look at important KPIs and compare their performance to their last year sales and their budget. In terms of agile …
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Full-Cycle Support

The sales process was amazing. Dylan was so helpful and informative, as expected, but it was better than a typical sales call. It was like being on a call with a friend who is trying to help your company save hours every week. Have any of your friends saved you enough time and money to get …
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Finance-Informed Decisions

One major way we can make more agile decisions is when it comes to near-term projections. Since Vena helps to update actuals rapidly and updated drivers for our forecast, we can go check our cash forecast early in each month to see if anything major has changed. If something did shift, we could …
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Full-Cycle Support

Yes - the support from VENA, both in implementation and improvement, has been top-notch. The expert hour services have been a lot of help when implementing new initiatives or projects. Even learning new features as we go along the way and we learn new ways to implement VENA, the VENA team has been …
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Finance-Informed Decisions

In the past, the data had to be downloaded from the different ERP systems and then manually consolidated and validated in Excel to then be used for reporting and analysis. Excel could only hold so much data, so the multiyear analysis was almost impossible. With VENA, the data collection is more …
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Finance-Informed Decisions

Using excel as an interface enables us to constantly refine forecast templates and reports as we continue to change our business model. No coding or technical knowledge required. As long as you are comfortable working in excel, you can tailor Vena to match your needs
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Full-Cycle Support

We have been working with a third party consulting firm for the Vena implementation and have not needed to rely on Vena's help.
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Finance-Informed Decisions

The vena reports are available through a click of a button and are integrated with our accounting system so we know the reports are accurate. Information is delivered quickly and we do not need to wait for reports to manually be created, updated, and checked to make sure all information is there.
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Full-Cycle Support

We implemented Vena using a consulting company that worked closely with Vena. The implementation process took about 4 months to complete. The consultants were friendly and competent and after our contract was up, we were still able to gain Vena support directly with the Vena support team. They are …
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Full-Cycle Support

They walked us through the whole process and let us know how it would improve our current process. They helped us create reports and let us create our own reports as we were implementing Vena. The integration was very simple and went very smoothly. They check up on us and make sure everything is …
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Finance-Informed Decisions

We feel much more comfortable with our forecasting and budgeting since we are able to spend more time on analysis and review instead of creating templates and verifying and matching numbers. The numbers are more accurate and more reliable now and our management team has much more confidence in the …
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Full-Cycle Support

I am not in a role that deals wit this aspect of the system - we have a dedicated resource that takes this responisbility
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Full-Cycle Support

Vena continues to provide ongoing webinars, support material, and virtual conferences to help individuals leverage the abilities of Vena in relation to their day to day responsibilities. Vena goes above and beyond and caters specific events to help users upskill as well. For instance, Vena not …
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Finance-Informed Decisions

Vena has allowed our organization to prepare monthly reporting packages for our senior leadership team faster but also help fellow team members within the finance team prepare and analyze the financial results faster and more efficiently. Especially useful during the crunch times of month-end …
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Finance-Informed Decisions

All files needed are quick and easy to find so managers and employees can make faster decisions. If there are things that need to be done an employee can quickly choose which task is more important and finish that one faster. Additionally, since the files needed for a task can be found all in the …
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Full-Cycle Support

The vendor has ongoing support where we can log tickets, and we do get a response back the same day or the next. Implementation was smooth but required a lot of user testing to ensure the integrity of the numbers.
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Full-Cycle Support

Yes, the vendor has been supporting the organization through the sales process and after implementation. Our in house IT team has been working with Business Analyst as well so that maximum utilization of the software is achieved. Our IT Director promotes it across the teams and this helps in …
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Finance-Informed Decisions

Yes, Vena has greatly helped in making more agile or rapid business decisions. We always enter data in it for the senior management to review and plan for upcoming investments. It also helps in reviewing lost business and if we need support from the sales to take it up with the customer.
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Full-Cycle Support

They set up quarterly meetings to ensure we are satisfied with the product, how we are using the product and if there is anything to facilitate our growth
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Full-Cycle Support

Vena quickly understood our needs and after explaining one of our biggest challenges (consolidating a newly awarded grant into our operational budgets), was able to create a mockup of the process and demo it for us within a couple of weeks. They also allowed us to test the platform from various …
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Finance-Informed Decisions

One of the major benefits of Vena has been the ability to flexibly make changes across a wide range of users, time zones, and types of input, while also still allowing us to see instantly what is changing. We've had insights into the data and been able to collaborate with our budget and …
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Full-Cycle Support

Had a need for a template build out a year after implementation. Needed this built in 2 weeks while I worked on something else. Using expert hours, the vena team delivered and we forecasted a brand new sales model within 2 weeks' time from data load to reporting. Support post implementation has …
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Finance-Informed Decisions

We constantly change routes, so customers move between locations, and budgets from 6 months ago are no longer accurate at the lowest level. With the API to our ERP, we can easily run a forecast that captures all customer movement and re-align budgets.
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 46 features
  • Excel-based Reporting (160)
    9.3
    93%
  • Financial budgeting (168)
    9.1
    91%
  • Forecasting (162)
    9.0
    90%
  • Management reporting (165)
    9.0
    90%

Reviewer Pros & Cons

View all pros & cons

Video Reviews

1 video

Vena Review: Proves To Be Financial Management Solution For Handling Multiple, Complex Accounts
03:21
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Pricing

View all pricing

Professional

N/A

Cloud

Complete

N/A

Cloud

Entry-level set up fee?

  • Setup fee optionalOptional
For the latest information on pricing, visithttps://www.venasolutions.com/resources…

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting / Integration Services
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Product Demos

Intro to Vena Complete Planning
01:54
Intro to Budgeting in Vena Complete Planning
03:34
Vena for SaaS - Financial Reporting and Reporting Made Simple
01:11
Vena for Banks and Credit Unions - Budget, Forecast and Plan With Confidence
01:08
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Features

BI Standard Reporting

Standard reporting means pre-built or canned reports available to users without having to create them.

8.4Avg 8.1

Ad-hoc Reporting

Ad-Hoc Reports are reports built by the user to meet highly specific requirements.

8.2Avg 8.4

Report Output and Scheduling

Ability to schedule and manager report output.

8.7Avg 8.3

Data Discovery and Visualization

Data Discovery and Visualization is the analysis of multiple data sources in a search for pattern and outliers and the ability to represent the data visually.

7.4Avg 7.6

Access Control and Security

Access control means being able to determine who has access to which data.

8.8Avg 8.8

Mobile Capabilities

Support for mobile devices like smartphones and tablets.

6.8Avg 7.8

Budgeting, Planning, and Forecasting

These activities are designed to assist with both data-driven operational, short-term planning and strategic long term planning

9Avg 8.5

Consolidation and Close

Consolidation of data from multiple entities with currency management, reporting and audit trails.

8.5Avg 8.3

Financial Reporting and Compliance

Financial statements and regulatory filings

8.4Avg 8.5

Analytics and Reporting

Dashboards and scorecards for KPI monitoring and benchmarking

9Avg 8.0

Integration

Ability to integrate with external applications

8.9Avg 8.5
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Product Details

What is Vena?

Vena is a Native Excel Complete Planning Platform used for budgeting and forecasting, for business leaders and finance and operations professionals.


Vena boasts users among more than 1,350 companies such as Nike, Coca-Cola Consolidated and the Kansas City Chiefs. In addition, Vena works with over 100 Partners.

Vena Features

Budgeting, Planning, and Forecasting Features

  • Supported: Long-term financial planning
  • Supported: Financial budgeting
  • Supported: Forecasting
  • Supported: Scenario modeling
  • Supported: Management reporting

Consolidation and Close Features

  • Supported: Financial data consolidation
  • Supported: Journal entries and reports
  • Supported: Multi-currency management
  • Supported: Intercompany Eliminations
  • Supported: Minority Ownership
  • Supported: Local and consolidated reporting
  • Supported: Detailed Audit Trails

Financial Reporting and Compliance Features

  • Supported: Financial Statement Reporting
  • Supported: Management Reporting
  • Supported: Excel-based Reporting
  • Supported: Automated board and financial reporting
  • Supported: XBRL support for regulatory filing

Analytics and Reporting Features

  • Supported: Personalized dashboards
  • Supported: Color-coded scorecards
  • Supported: KPIs
  • Supported: Cost and profitability analysis
  • Supported: Key Performance Indicator setting
  • Supported: Benchmarking with external data

Integration Features

  • Supported: Flat file integration
  • Supported: Excel data integration
  • Supported: Direct links to 3rd-party data sources

BI Standard Reporting Features

  • Supported: Pixel Perfect reports
  • Supported: Customizable dashboards
  • Supported: Report Formatting Templates

Ad-hoc Reporting Features

  • Supported: Drill-down analysis
  • Supported: Formatting capabilities
  • Supported: Predictive modeling
  • Supported: Integration with R or other statistical packages
  • Supported: Report sharing and collaboration

Report Output and Scheduling Features

  • Supported: Publish to Web
  • Supported: Publish to PDF
  • Supported: Report Versioning
  • Supported: Report Delivery Scheduling

Data Discovery and Visualization Features

  • Supported: Pre-built visualization formats (heatmaps, scatter plots etc.)
  • Supported: Location Analytics / Geographic Visualization
  • Supported: Predictive Analytics
  • Supported: Support for Machine Learning models
  • Supported: Pattern Recognition and Data Mining
  • Supported: Integration with R or other statistical packages

Access Control and Security Features

  • Supported: Multi-User Support (named login)
  • Supported: Role-Based Security Model
  • Supported: Multiple Access Permission Levels (Create, Read, Delete)
  • Supported: Report-Level Access Control
  • Supported: Table-Level Access Control (BI-layer)
  • Supported: Field-Level Access Control (BI-layer)
  • Supported: Single Sign-On (SSO)

Mobile Capabilities Features

  • Supported: Responsive Design for Web Access
  • Supported: Dashboard / Report / Visualization Interactivity on Mobile

Vena Screenshots

Screenshot of Operation Expenses - Predictive AnalysisScreenshot of Allocations DashboardScreenshot of Vena Add InScreenshot of Power BI DashboardScreenshot of Revenue and Sales PlanningScreenshot of Corporate Dashboard - Workforce PlanningScreenshot of Operational Expenses - Drill through analysisScreenshot of Operational Expenses Planning - Input Excel templateScreenshot of Operational Expenses - Drill through analysisScreenshot of Operational Expenses Planning - Input Excel template

Vena Videos

Introduction to Vena Complete Planning
Introduction to Budgeting in Vena Complete Planning
Vena for SaaS - Financial Reporting and Reporting Made Simple
Vena for Banks and Credit Unions - Budget, Forecast and Plan With Confidence

Vena Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationYou don't need to download an app or change a setting to use Vena on your mobile device: just open your browser, go to Vena (vena.io), and log in as you normally do. The Contributor interface is fully responsive, so it can adjust to any size screen, regardless of the type of device you have.
Supported CountriesUnited States of America, Canada, United Kingdom, Australia, South Africa, Europe
Supported LanguagesVena supports any localization capabilities already native within Excel. Vena Cloud supports English, Spanish, and French. If a specific language is required please don’t hesitate to ask.

Frequently Asked Questions

Vena Solutions provides a financial process automation solution to automate Corporate Performance Management, accounting and budgeting, Regulatory & Compliance, and other finance-related processes. It is scaled for medium to large-sized organizations.

Workday Adaptive Planning, Prophix, and Planful are common alternatives for Vena.

Reviewers rate KPIs highest, with a score of 9.6.

The most common users of Vena are from Mid-sized Companies (51-1,000 employees).

Vena Customer Size Distribution

Consumers0%
Small Businesses (1-50 employees)19%
Mid-Size Companies (51-500 employees)55%
Enterprises (more than 500 employees)26%
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Comparisons

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Reviews

(1-2 of 2)
Companies can't remove reviews or game the system. Here's why
May 14, 2022

Top Notch Support

Steve Vosburg | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
We utilize Vena currently for the forecasting and budgeting process. We are looking to expand into month-end close procedures as well. Vena works very well for our purpose as it's in a tool we are very familiar with in excel.
  • Top Notch Support.
  • Quick Turnaround times to meet deadlines.
  • Familiar tool in using excel.
  • Single Sign On.
  • More connectors with lessor known ERPs.
This works very well with our current powerBI build. This updates regularly and without much lift.
Budgeting, Planning, and Forecasting (5)
100%
10.0
Long-term financial planning
100%
10.0
Financial budgeting
100%
10.0
Forecasting
100%
10.0
Scenario modeling
100%
10.0
Management reporting
100%
10.0
Consolidation and Close (7)
100%
10.0
Financial data consolidation
100%
10.0
Journal entries and reports
100%
10.0
Multi-currency management
100%
10.0
Intercompany Eliminations
100%
10.0
Minority Ownership
100%
10.0
Local and consolidated reporting
100%
10.0
Detailed Audit Trails
100%
10.0
Financial Reporting and Compliance (5)
100%
10.0
Financial Statement Reporting
100%
10.0
Management Reporting
100%
10.0
Excel-based Reporting
100%
10.0
Automated board and financial reporting
100%
10.0
XBRL support for regulatory filing
100%
10.0
Analytics and Reporting (6)
100%
10.0
Personalized dashboards
100%
10.0
Color-coded scorecards
100%
10.0
KPIs
100%
10.0
Cost and profitability analysis
100%
10.0
Key Performance Indicator setting
100%
10.0
Benchmarking with external data
100%
10.0
Integration (3)
100%
10.0
Flat file integration
100%
10.0
Excel data integration
100%
10.0
Direct links to 3rd-party data sources
100%
10.0
BI Standard Reporting (3)
100%
10.0
Pixel Perfect reports
100%
10.0
Customizable dashboards
100%
10.0
Report Formatting Templates
100%
10.0
Ad-hoc Reporting (4)
100%
10.0
Drill-down analysis
100%
10.0
Formatting capabilities
100%
10.0
Integration with R or other statistical packages
100%
10.0
Report sharing and collaboration
100%
10.0
Report Output and Scheduling (4)
100%
10.0
Publish to Web
100%
10.0
Publish to PDF
100%
10.0
Report Versioning
100%
10.0
Report Delivery Scheduling
100%
10.0
Data Discovery and Visualization (3)
100%
10.0
Pre-built visualization formats (heatmaps, scatter plots etc.)
100%
10.0
Location Analytics / Geographic Visualization
100%
10.0
Predictive Analytics
100%
10.0
Access Control and Security (4)
100%
10.0
Multi-User Support (named login)
100%
10.0
Role-Based Security Model
100%
10.0
Multiple Access Permission Levels (Create, Read, Delete)
100%
10.0
Single Sign-On (SSO)
100%
10.0
Mobile Capabilities (2)
100%
10.0
Responsive Design for Web Access
100%
10.0
Dashboard / Report / Visualization Interactivity on Mobile
100%
10.0
  • Good ROI.
  • Limited impact on other departments.
  • Freed up time of current resources.
Vena support is top-notch. We are often a small fish in the ocean and Vena treats you as if you are their only client.
Not too much in this area to report. We were so far behind, just getting up to speed has helped us pivot to new types of reporting.
This was the only solution we considered.
Top-notch support. Fast response times to help meet deadlines.
You mostly work in excel which we all know and love. It works very well.
5
Operations, Transportation, Finance, Sales
2
Ops, Transportations, Finance.
  • Revenue Consolidations.
  • Budget
  • Sales
We are currently evaluating if this is the best solution for us at the moment.
No
  • Price
  • Product Features
The price point was the best in class. Support is timely and helps us meet deadlines.
No Change. We are happy with the product.
  • Don't know
The project manager needs to be incredibly detailed.
  • Online Training
  • In-Person Training
  • No Training
This was very easy for us and did not take a lot of questions or effort on our end.
The online training was effective, it would be nice to see a more personalized solution. I understand the training is tailored for all industries, but it would be nice to see industry-specific use cases.
We did not use this approach we used the vena portal to learn the best we could.
No complaints. The system is highly customizable and fixes our use case as an organization.
Ask to see other setups and use as many prebuilt templates as you can. Every business has its way but using existing templates saves a lot of setup time and can be customized after they are already built.
I don't have any additional configuration concerns. The product works as advertised.
We did not. The product was already pretty pricey, It was not in our ROI to get premium support.
No
We consistently have the best product support. Frank and Team are always timely and work hard to find us the best solution. If nothing else, this alone will keep us with Vena.
  • Support
  • Data mapping.
  • Sales planning.
Yes, but I don't use it
We have a fairly complex revenue model that we haven't been able to integrate into any other platform. Being able to bring this in and allow it to grow with us is an important step in our continued success.
This cloud-based system is available 24/7 and support is very timely compared to other products/vendors of this size.
Pages load quickly. We did upgrade hardware to allow us to work with Larger consolidated data sets.
  • Quickbooks
The ETL tool was very easy to use and integrated seamlessly.
The ETL tool literally took minutes and was configured in a way that did not create waves in our setup.
Use an outside project management firm if nessicary. You can drag out your integration much longer than nessisary if you are not on time and timely.
No complaints here. Expectations were outlined and clear and they delivered on those.
Setup was easy. Any concerns were addressed timely.
  • These upgrades happen without our input which is nice.
  • Not sure.
  • 365 integration will be interesting.
No
Score 9 out of 10
Vetted Review
Verified User
  • Annual budget cycle: across the entire organization.
  • Financial reporting on a period basis: deploying across sections of the organization.
  • Forecasting: across portions of the organization.
  • Consolidation and aggregation
  • Full audit trail: Who changed what number when and what was it before the change?
  • Version control: One master template deployed across numerous users.
  • Faster report creation.
  • Post implementation provides periodic review of templates for performance updates.
  • Monitor template performance for the time of data calls that drastically increase over time. Investigate and assist the customer with issues consuming your server and the customer's time.
  • Internet connectivity backbone can be problematic for users who are used to being on wifi and pick up and move elsewhere in the middle of templates.
Vena is great to deploy one version of data and is customized to individual users using a standard template. Financial results, collecting budget data, forecasts, and notes for variance analysis from operational managers. It has been a great tool for my company. We keep improving our products to the customers of financial reporting. Users love the functionality.
Budgeting, Planning, and Forecasting (5)
84%
8.4
Long-term financial planning
90%
9.0
Financial budgeting
90%
9.0
Forecasting
90%
9.0
Scenario modeling
70%
7.0
Management reporting
80%
8.0
Consolidation and Close (7)
27.142857142857146%
2.7
Financial data consolidation
90%
9.0
Journal entries and reports
N/A
N/A
Multi-currency management
N/A
N/A
Intercompany Eliminations
N/A
N/A
Minority Ownership
N/A
N/A
Local and consolidated reporting
N/A
N/A
Detailed Audit Trails
100%
10.0
Financial Reporting and Compliance (5)
72%
7.2
Financial Statement Reporting
90%
9.0
Management Reporting
90%
9.0
Excel-based Reporting
100%
10.0
Automated board and financial reporting
80%
8.0
XBRL support for regulatory filing
N/A
N/A
Analytics and Reporting (6)
78.33333333333333%
7.8
Personalized dashboards
80%
8.0
Color-coded scorecards
80%
8.0
KPIs
80%
8.0
Cost and profitability analysis
80%
8.0
Key Performance Indicator setting
80%
8.0
Benchmarking with external data
70%
7.0
Integration (3)
90%
9.0
Flat file integration
90%
9.0
Excel data integration
100%
10.0
Direct links to 3rd-party data sources
80%
8.0
BI Standard Reporting (3)
53.33333333333333%
5.3
Pixel Perfect reports
N/A
N/A
Customizable dashboards
80%
8.0
Report Formatting Templates
80%
8.0
Ad-hoc Reporting (3)
86.66666666666666%
8.7
Drill-down analysis
80%
8.0
Formatting capabilities
90%
9.0
Report sharing and collaboration
90%
9.0
Report Output and Scheduling (4)
52.5%
5.3
Publish to Web
N/A
N/A
Publish to PDF
70%
7.0
Report Versioning
70%
7.0
Report Delivery Scheduling
70%
7.0
Data Discovery and Visualization (2)
55%
5.5
Pre-built visualization formats (heatmaps, scatter plots etc.)
60%
6.0
Location Analytics / Geographic Visualization
50%
5.0
Access Control and Security (4)
80%
8.0
Multi-User Support (named login)
80%
8.0
Role-Based Security Model
80%
8.0
Multiple Access Permission Levels (Create, Read, Delete)
80%
8.0
Single Sign-On (SSO)
80%
8.0
Mobile Capabilities
N/A
N/A
  • Reduced overhead with the entire budget cycle.
  • Reduced effort to publish period financials.
  • Reduced effort needed to collect forecasts from all operating managers.
Yes Vena has been very responsive. After implementation as issues arose or opportunities appeared they were great to work with. Just negotiate your programmer hourly rate upfront in your contracts.
We are able to deploy what appears to be customized reports to all levels of the organization. I can publish faster and more efficiently.
Vena was the best fit for our needs: where we wanted to go, how to best fit our user base, and was the best value proposition for us.
Microsoft 365 (formerly Office 365)
They are quick to respond and allow users to self prioritize to help route questions to appropriate levels. They resolve or get me to the right person very quickly.
My users just see Excel, but as the admin I can do a lot to make my life easier. Templates, permissions, aggregations. If you are good with Excel Vena is awesome.
109
Admins, operations managers, directors and accountants.
2
Strong Excel. Once you get the hang of mapping out blocks and page sections ~ similar to a pivot table - you can setup Vena templates. Then it is just time to setup users, permissions and get used to the flow of uploading new data to Vena and training users.
  • Financial Reporting and forecasting by operational unit
  • Annual Budget
  • Variance Analysis
  • Unique KPIs in our Financials that normally would not flow into our P&L's
  • Financial reporting training
  • internal non-financial reporting HR metrics
It saves me so much time - to go back I would have to hire multiple people to achieve the same results. It is a cost effective tool for our uses and continues to pay for itself in time savings.
No
  • Price
  • Product Usability
We had to cater to a large diverse user base that does not live in Excel every day. We need to be able to give the user everything they needed, have flexibility for power users, lock down templates for safety and permissions issues and then deploy across multiple locations without version controll issues.
We would have been more flexible in modelling templates to be more generic and less specifically the exact look and feel users were used to previously.
  • Implemented in-house
No
Change management was a big part of the implementation and was well-handled
We should have given ourselves more time to fully implement, troubleshoot and test. We converted our Annual budget process for the entire company in 6 weeks.
  • lack of additional internal man hours set aside
set incremental specific goals and outline the entire process. Celebrate milestones and revisit the roadmap to adjust as needed.
  • Online Training
  • In-Person Training
The original training was onsite and over two weeks. Since our original onboarding the company has come out with a training website to aid in user self directed needs.
Online modules have been expanded, is searchable and is very helpful. There are numerous videos and modules to further develop user skillsets.
The software seemed very configurable for user permissions, users groups, workflow processes and template designs. There has been a lot of progress to aid in integrations with other third party data holders.
We configured our Vena Templates to mirror much of the form and function of basic excel templates our users were used to pre-vena. This allowed for quick user adoption, once we got the Excel Addin installed on all machines. User Adoption was key to change management.
No - we have not done any customization to the interface
Some - we have added small pieces of custom code
Pre-vena we had extensive VBA coded spreadsheets to enable user input and view toggles. Additional macros were present to provide drill down to next level data and automatic routing of question to appropriate subject matter experts.
We still utilize our macro drill down to pull data hidden in Staging query tables and then format and present the "Drill Down" information in a more effective manner. The existing Vena Drill down brings back the data in rough database extracted format that can take time to orient to the information.
Not Sure
No
During prime time a template needed an update/redesign due to new needs not previously considered. Support was able to connect to the appropriate level programmer and we hashed out the redesign the same day. It was great.
  • Native Excel
  • aggregation level reporting
  • template design
  • live data connections without additional costs
We onboarded the entire company in a very short time frame to complete the full company budget cycle the first year out of the gate. Now we are looking to add more data and the ETL tool makes it easy to backload data into the cube as if was always there. Vena has been very scalable for our needs.
There have been very few outages, as outages have occurred there has been prompt notification and resolution of the matter. In the past 3 years there has been very minimal if any downtime.
Templates pull down quickly for the amount of data provided. Our templates include 2 to 3 years of back history data and the files populate in under a minute with lots of granular details.
  • Sage
Sage is supported and we will be exploring an integrated dataflow
  • File import/export
  • ETL tools
The integrations and data feeds have been managed with minimal training up front. We have not needed to involve our IT department and that allows Accounting to manage the process on our terms and priority.
Like any other Cloud based client, if you have numerous office sites that will be accessing the cloud, take stock of equipment, software and internet stability. Managing the install the excel addin on all machines was a pain point. Managing different versions of Excel can create gaps in well formed current templates. Plan and prepare for the change management. Establish superusers and create change advocates to help manage the transition. When converting current templates into Vena Templates, leverage Vena advice on best practices on how to layout a template or dimensions.
The were very responsive to our use case and their pricing structure and we came to a happy middle ground for both parties. We were very considerate to be referral or showcase clients. It is a beneficial partnership.
They have been growing rapidly so we have lost our implementation programmer to promotions and changed our customer success manager 3 times over 6 years. But that is the job market today and part of a fast growing company. As a result when we decide to contract out product development to Vena programmers they are unfamiliar with our templates and additional billable time is spent reacclimating programmers to our setups.
a reduced rate per user by class of user over a longer term than usual. We wanted the arrangement to be a long term partnership.
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