#1 most frequent
United Kingdom of Great Britain and Northern Ireland
58.2%32 installations of 55
What is Webexpenses?
Webexpenses is a global provider of spend management solutions, combining integrated Expense Cards with cloud-based software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses gives businesses control over company spending by automating processes, proactively enforcing policies, and controlling costs.
Features
The Webexpenses platform includes both desktop and mobile apps, offering cross-platform auto-sync and tools such as:
- Integrated Cards (physical & virtual) with proactive spending controls
- Market leading Card Cashback offering - unlimited 0.75% cashback (GBP accounts only)
- Google Vision-powered OCR receipt scanner for out-of-pocket claims
- Petty cash management
- Automated policy compliance engine
- Automatic reconciliation for all corporate card and Expense Card transactions
- Integrated mileage tracking and verification
- ERP system integration for financial workflows
Benefits
- Saves hours per claim by automating data entry for both claims and card spend with AI
- Increases real-time visibility and proactive control over spending with live card transaction feeds
- Reduces errors and fraud with configurable policies and included auditing tools
- Achieves ROI with system payback in as little as three months
Selling propositions of Webexpenses include:
- Unlimited claims submissions for active users
- 24/7 digital in-house support via chat, email, or phone, included for all users globally
- Over 100 software and app feature upgrades per year at no extra cost
- Fully customisable configurations to meet any expense policy needs
Beyond expense management
Webexpenses also offers solutions for automated invoice processing, corporate travel management, payments and auditing. These integrate with the core expense management system and our Card program to provide a single, comprehensive platform for managing all company spend.
Categories & Use Cases
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Screenshot of the Webexpenses mobile app, that captures receipts instantly.
Top Performing Features
Payment Status Tracking
Tracks what stage payments are at in the process, from approval to receipt.
Category average: 8.8
Payment Audit Trail
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
Category average: 8.6
Electronic Funds Transfer
Funds can be transferred via EFT as opposed to paper checks.
Category average: 8.7
Areas for Improvement
Duplicate Bill Detection
Detects duplicate invoices or expense reports to prevent double payments.
Category average: 8
Financial Document Management
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
Category average: 8.6
Advanced OCR
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
Category average: 8.3
Who Buys & Uses Webexpenses
#1 most frequent
Professional, Scientific, and Technical Services
16.1%9 installations of 56
“We use it for all staff to submit expense claims, including mileage, CPD accommodation, equipment and catering. We used to use excel spreadsheets which staff had to individually submit via email to a single person in the business. This wasted a large amount of administration time so using a purpose built piece of software is much better.”
#2 most frequent
Educational Services
10.7%6 installations of 56
#3 most frequent
Manufacturing
8.9%5 installations of 56
“We use Webexpenses expense management cloud based system for our employee expenses process and business credit card transcations. It is used across all of our group business units and for all types of employee expenses and employee credit card transaction recordings. It is used daily by many users to complete the above mentioned tasks.”
#2 most frequent
Australia
21.8%12 installations of 55
#3 most frequent
United States of America
10.9%6 installations of 55
Pros
- Intuitive and user-friendly interface for expense submission
- Efficient mobile application for on-the-go claim logging
- Robust receipt management with photo capture and storage
Cons
- Clunky and dated user interface with confusing navigation
- Mobile application instability and lack of feature parity with web version
- Confusing receipt handling and limited automated data extraction
Expenses made simple
Use Cases and Deployment Scope
I use Webexpenses daily to manage my expenses and mileage. It it fast, easy to use and simple. Occasionally the app is not as intuitive as it could be, but the website is easy and fast. Highly recommend it. Tracking mileage is a doddle, especially when some mileage is paid and some is not. Also adapts to use of personal vehicle and company vehicle with ease. Five minutes at the end of each day and I am done. Expenses logged and I know the finance team will reimburse quickly.
Pros
- Automatic recognition of receipts
- Tracking of mileage
- Ease of use
Cons
- Offline mode in the app.
Return on Investment
- My expenses are easy to do
Usability
Other Software Used
Microsoft Excel, Microsoft Windows, Microsoft 365 Copilot
Quick and easy financial tracking
Use Cases and Deployment Scope
We use Webexpenses at our company as an easy way to keep track of individual finances for the company. This service is quick and easy to use with a clean easy interface. It is useful for a range of financial tracking, from plotting routes for mileage too track lunches and dinners.
Pros
- Clean and easy interface to navigate
- Can plot routes for mileage
- Tracking my financial history
Cons
- The mobile app does crash infrequently
- The milage is sometimes hard to input for multiple stops
- Delays on approval of expenses
Return on Investment
- Easy tracking and management of finances
Usability
Time saving and efficient
Use Cases and Deployment Scope
We use Webexpenses for claiming mileage and any expenses we need to put through. It saves employees like myself from having to work out their mileage themselves. It is an up to date product for employees. I use it on a monthly basis to claim back any miles i have used for business purposes.
Pros
- Works out miles drove immediately.
- Calculates how much you will earn back immediately.
- Prompt payments.
Cons
- Having to upload separate receipts for every mileage claim. One receipt should be able to cover the whole of the expenses .
- A search bar would be beneficial when choosing description to save scrolling for every claim.
- Set up can look slightly confusing as a first time user. A clearer approach would be better.
Return on Investment
- Time saving
- Improved efficiency
- Reduced Operational Costs
Usability
Good experience
Use Cases and Deployment Scope
it is used to manage expenses and reports, its very good, helpful, easy to use, valuable data and expert guidance
Pros
- expense management
Cons
- duplicate information
Return on Investment
- time saving
- better financial control
Usability
Effortless Expense Refunds Made Simple
Use Cases and Deployment Scope
My companie does team events in which team lead is allowed to spend a certain amount, with Webexpenses we can make it easy, including transportation
Pros
- Updates regarding returns
- Management of team and individual expenses
- Easyness in submitting a refund request
Cons
- In the beggining the submitting might seem a little confusing
- Interface could be more intuitive
- User experience could be better from the start
Return on Investment
- My team has monthly events and we use this platform a lot
- When trying to manage lunches expenses this platform comes in hand
- Transportation to team events are also applicable for refund
