Overview
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
Learn from top reviewers
Great expense and travel software!
Simple and easy to use product for expenses
Webexpenses review - user and admin
Not great for users but helpful for finance team
Tracks your company expenses like it should be done.
Simply Simple
basic user perspective
Review of Webexpenses
Not quite what we were sold!
Easy to use and speeds up expenses claims
Very clean and efficient to use. Easy to track current and historic claims
Webby Expenses
Simple and Effective Claims Management
Webexpenses does the hard work for you.
great product
How Webexpenses Differs From Its Competitors
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
Time Savings
This means our expenses are processed quickly …
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
Expense Management
Expense management features
- 8.3Employee Expense Reporting(62) Ratings
Allows companies to track employee expenses to make cost-effective decisions.
- 7.8Corporate Card Reconciliation(30) Ratings
Allows companies to reconcile employee expenses with company card statements.
Payment Management
Features that allow for the management of payments across various forms of finance/accounting software.
- 8.4Customizable Approval Policies(41) Ratings
Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.
- 8.3Financial Document Management(37) Ratings
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
- 8.5Payment Status Tracking(52) Ratings
Tracks what stage payments are at in the process, from approval to receipt.
- 8.7Payment Audit Trail(37) Ratings
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
- 8.5Duplicate Bill Detection(38) Ratings
Detects duplicate invoices or expense reports to prevent double payments.
- 7.9Advanced OCR(25) Ratings
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
- 8.9Electronic Funds Transfer(27) Ratings
Funds can be transferred via EFT as opposed to paper checks.
Product Details
- About
- Integrations
- Competitors
- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Features
Expense Management Features
- Supported: Employee Expense Reporting
- Supported: Corporate Card Reconciliation
Payment Management Features
- Supported: Customizable Approval Policies
- Supported: Payment Status Tracking
- Supported: Payment Audit Trail
- Supported: Electronic Funds Transfer
Webexpenses Screenshots
Webexpenses Video
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | Apple iOS, Android |
Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(1162)Community Insights
- Pros
- Cons
Ease of Use: Users have praised the platform for its easy-to-use interface, making it simple to track and organize company expenses efficiently. The intuitive nature of the system helps users navigate seamlessly through expense management tasks.
Convenience in Expense Management: Reviewers appreciate the seamless process of entering information and applying receipts to expense claims, which aids in auditing expenses over time. This convenience streamlines their workflow and ensures accuracy in managing expenses.
Mileage Tracking Feature: The mileage tracking feature is particularly lauded by users for its ease of use and quick sign-off, enabling them to easily keep track of their expenses. This feature simplifies logging mileage data and provides a hassle-free way to monitor travel-related costs.
Lack of Dark Mode: Several users have expressed a desire for the inclusion of a dark mode feature to reduce eye strain during prolonged software use, enhance readability in low-light environments, and provide a more visually comfortable experience.
Complex Category Selection Process: Many reviewers found it cumbersome to navigate through an extensive list of categories without a default option, resulting in increased time spent selecting categories and potential errors due to manual selection repetition.
Confusing Expense Submission Process: Users mentioned difficulties in submitting claims, logging in on one device at a time, and suggested enabling Face ID for login as improvements to streamline the process. The complexity experienced by users may lead to frustration and errors during expense submissions.
Reviews
(1-25 of 724)Great expense and travel software!
- Expenses
- Travel management
- Itemizations
Simple and easy to use product for expenses
- All in one place
- Easy to use
- Adding receipts is simple
Webexpenses review - user and admin
- Excellent reporting tools
- Quickly links to our Finance system
- The App is great for saving receipts on the go
Not great for users but helpful for finance team
- Shows the progress of claims.
- Auto-detects and fills in purchase amounts from photos or scans of receipts.
- User guides are clear and useful
- Receipt management
Tracks your company expenses like it should be done.
- Tracking company expenses.
- Organization of expenses.
Simply Simple
- Easy to use and enter in information.
- Easy to apply receipts to expense claims.
- Great for auditing expenses over time.
basic user perspective
- Easy to use interface.
- Reliable.
- Not cluttered.
Review of Webexpenses
- provide currency rates and conversions
- has a well organized dashboard
- is intuitive to use
Not quite what we were sold!
- Good for keeping data held in one place
- Good for managing authorization of expenses
- Good for flagging if someone is trying to claim over expense limits
Easy to use and speeds up expenses claims
- Easy to use
- Mileage maps is a great feature
- Works well and quickly signed off
- App makes it even easier to keep track of expenses
Very clean and efficient to use. Easy to track current and historic claims
- Receipt claims on app
- Tracking Historic Claims
- Get updates via email when claims are processed
Webby Expenses
- Expenses processing.
- Attach scanned copy of invoices.
- Mobile application.
Cannot not drag the size of columns windows when viewing the My Claim screen, so the list of claims title a cut short in the text.
Simple and Effective Claims Management
The platform is great, as it allows you to set a starting and ending destination for when you claim back for fuel. The automatic calculation of the miles travelled, and the exact ammount you will be paid in compensation, is much faster and more accurate than other methods of claiming back travel costs.
- Expenses
- Receipt upload
- Reports
- Claim tracking
- Itemization
When commuting to the office in my own vehicle, I find the map feature of the platform to be very handy, as it allows you to select a start and end of the journey, and automatically calculates the mileage you are owed. This is much faster and more accurate than other expense systems I have used, where the amounts are estimates.
Webexpenses does the hard work for you.
the use of taking photos as you get reciepts and then the ability to submitt and save favourites is a great help.
- Recepit management
- payment tracking
- submission tracking
- review past submission easily and quickly
great product
- Easy to use.
- Easy to access.
- Can always refer back to - i.e. all the past claims stay visible.
- Used friendly platform
- Available in an app version too
Easy to use
- Easy logic to follow when using it for the first time.
- Organised archives and receipts to have a back up of your information.
- The layout and structure of the website looks good and organised, you don't get lost looking for things. Simple and slick.
Webexpenses, fast simple and effective
- Intuitive.
- Communicates with other software and devices, such as phone and tablet.
- Mobile based, great for on the go.
- Reduces admin time for the user, and provides a detailed report.
- Allows for analytics
Webexpenses review
- Easy to set up.
- Easy to use.
- Good support - although not really needed.
Great bit of software to speed up expenses throughout the business
- Imports expenses from credit card use.
- Informs you at each stage of action.
- Has an app to use on the go.
First impressions
- Helps my company facilitate work-from-home equipment acquisition
- Good way of keeping track of benefits
- Gives employees the opportunity to organize events
Great system to use, super easy and time saving.
- Easy to use to create entries.
- Good overview via dashboard.
- Clearly shows which sections are to be completed.
- Ability to extract key data
Raqeem's Review
- Simple processes.
- Easy to follow forms.
Better than nothing but still a flawed system.
- Not a great deal
- Its too clunky
- Could be enhanced easily
Webexpenses does the job decently
- Multiple interface to access the system is a key advantage. We can scan the receipts on the go using the app.
- The uploaded receipts could automatically prefill the claim form saving time.
- One single portal to claim all types of expenses be it hotel, transport or even car mileage.
"does what it say on the Tin"
- User interface, which is very easy to use[.]
- B able to use it on all devices[.]
- Makes expensing effortless[.]