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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Awards

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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.1
Avg 8.1

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.2
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Electronic Funds Transfer

Webexpenses Screenshots

Screenshot of the Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of mileage tracking with Webexpenses.Screenshot of a display of expense-related spend, reported and tracked with customisable reports.Screenshot of the mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.9.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(1162)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Ease of Use: Users have praised the platform for its easy-to-use interface, making it simple to track and organize company expenses efficiently. The intuitive nature of the system helps users navigate seamlessly through expense management tasks.

Convenience in Expense Management: Reviewers appreciate the seamless process of entering information and applying receipts to expense claims, which aids in auditing expenses over time. This convenience streamlines their workflow and ensures accuracy in managing expenses.

Mileage Tracking Feature: The mileage tracking feature is particularly lauded by users for its ease of use and quick sign-off, enabling them to easily keep track of their expenses. This feature simplifies logging mileage data and provides a hassle-free way to monitor travel-related costs.

Lack of Dark Mode: Several users have expressed a desire for the inclusion of a dark mode feature to reduce eye strain during prolonged software use, enhance readability in low-light environments, and provide a more visually comfortable experience.

Complex Category Selection Process: Many reviewers found it cumbersome to navigate through an extensive list of categories without a default option, resulting in increased time spent selecting categories and potential errors due to manual selection repetition.

Confusing Expense Submission Process: Users mentioned difficulties in submitting claims, logging in on one device at a time, and suggested enabling Face ID for login as improvements to streamline the process. The complexity experienced by users may lead to frustration and errors during expense submissions.

Reviews

(1-25 of 724)
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Great expense and travel software!

Rating: 9 out of 10
June 11, 2024
Verified User
Vetted Review
Verified User
Webexpenses
1 year of experience
  • Expenses
  • Travel management
  • Itemizations
Webexpenses is best suited for those looking to bring a travel management tool to their employees of either 25-100 at a size. It’s also perfect for expense management too if you need a place to manage and track all expenses, plus the ability to pick those back up each year for tax purposes.

Simple and easy to use product for expenses

Rating: 6 out of 10
May 31, 2024
Verified User
Vetted Review
Verified User
Webexpenses
2 years of experience
I enter my mileage and expenses monthly for my job with receipts. I then get them approved or denied through Webexpenses.
  • All in one place
  • Easy to use
  • Adding receipts is simple
The website often crashes as I’m saving an expense and comes up with an error, logging me out. It can be very annoying! It’s really easy to use though and is simple when adding receipts for each expense (easier by phone than website however). After you’ve submitted an expense, the way they show up is strange and they are no longer all under on claim and instead, appear separately which makes it confusing when trying to refer to individual expenses.

Webexpenses review - user and admin

Rating: 9 out of 10
May 28, 2024
JW
Vetted Review
Verified User
Webexpenses
1 year of experience
In our organisation, we use Webexpenses across 3 entities for hundreds of users which makes life so much easier than manual claims with paperwork and receipts. Webexpenses has massively improved the accuracy of claims and time taken to reimburse each claimant. The system really is quite clever, and as an Admin I really enjoying learning everything it has to offer and sharing this with users to improve their experience. The Reports functions is also brilliant for, well, reporting! But also provides a lot of data which we won't not have previously had. We are currently looking at the possibility of implementing the new expense reimbursement solution in the near future. A fantastic expense tool, really makes life easier all round!
  • Excellent reporting tools
  • Quickly links to our Finance system
  • The App is great for saving receipts on the go
Webexpenses is a fantastic online expense solution for any business I think. It means less paperwork, less claims going missing in the post, quicker reimbursement, less receipts lost, great reporting tools and a lot less manual work for both claimants, approvers and Accounts. You can set defaults, e.g. budget code for 1 claim if it's going to be the same. It also helps with PSA reporting, for staff gifts.

Not great for users but helpful for finance team

Rating: 6 out of 10
May 24, 2024
Verified User
Vetted Review
Verified User
Webexpenses is used across our entire organisation to track, review, approve, and pay expenses claims. This is to create a much more streamlined workflow for both users and approvers compared to using excel, in particular for managing receipts
  • Shows the progress of claims.
  • Auto-detects and fills in purchase amounts from photos or scans of receipts.
  • User guides are clear and useful
  • Receipt management
Useful to support finance team time and get everything into one system Not ideal for individual users who would find e.g. filling in a spreadsheet much faster, but beneficial in terms of managing receipts in the same platform.

Tracks your company expenses like it should be done.

Rating: 9 out of 10
May 08, 2024
Verified User
Vetted Review
Verified User
Webexpenses
1 year of experience
I have been using Webexpenses for the last 3 years within my company to help record and track my business expenses on a monthly basis. It has proven to be very useful for this and my company makes great use of it. There are many options and variables that can be used to exactly specify the expense and categorize it accordingly. Each month my company will review the expenses submitted and pay it out, I receive a friendly notification via Webexpenses to tell me that my expenses have been paid.
  • Tracking company expenses.
  • Organization of expenses.
Webexpenses does what it's meant to do, it makes tracking expresses across a medium to large company easy.

Simply Simple

Rating: 9 out of 10
April 29, 2024
Verified User
Vetted Review
Verified User
Webexpenses
5 years of experience
Webexpenses is used across our whole business for an efficient process of reimbursing staff for expenses paid out to facilitate job roles, such a mileage or subsistence. The product provides a swift and transparent manner to upload expenses and equally for management review, the platform also allows tracking to monitor trends.
  • Easy to use and enter in information.
  • Easy to apply receipts to expense claims.
  • Great for auditing expenses over time.
Well suited for any business that has staff who are in control of their time and day to day tasks which require expenditure. Also a very good way to track expenses and pick up on trends or areas where money could be saved. Maybe not so useful for small organisations or the self employed.

Review of Webexpenses

Rating: 7 out of 10
April 24, 2024
CP
Vetted Review
Verified User
Webexpenses
8 years of experience
We use Webexpenses to claim reimbursements (mostly related to travel)
  • provide currency rates and conversions
  • has a well organized dashboard
  • is intuitive to use
I have only use it for travel related expenses and it was well suited. I dont know how it works when claiming for multiple persons, this might be tricky, but I have never tried.

Not quite what we were sold!

Rating: 5 out of 10
April 24, 2024
LP
Vetted Review
Verified User
Webexpenses
3 years of experience
We use [Webexpenses] across the organization with our head office staff and also with associates who claims expenses sporadically. It gets rid of the need for people to retain receipts and/or post them to head office to be processed.
  • Good for keeping data held in one place
  • Good for managing authorization of expenses
  • Good for flagging if someone is trying to claim over expense limits
[Webexpenses is] good for straightforward claim expenses on the go. Not great for adding lots of detail about what you are claiming

Easy to use and speeds up expenses claims

Rating: 9 out of 10
April 24, 2024
Verified User
Vetted Review
Verified User
Webexpenses
1 year of experience
We use it to track expenses for receipts and mileage. As we are often carrying out client meetings, booking trains and transport and taking out clients to events, etc we needed software that makes it easy to claim expenses and have it authorized by the relevant person. Rather than it being a complicated process of passing things through HR and payroll etc, Webexpenses makes it really simple to pass it through to the correct person who can sign it off and then the money can be paid quickly.
  • Easy to use
  • Mileage maps is a great feature
  • Works well and quickly signed off
  • App makes it even easier to keep track of expenses
Good for companies that need to claim expenses. Especially useful for companies that need to claim mileage and track why people are submitting claims. We are often visiting clients, claiming back travel expenses, and putting through any marketing or meeting expenses. This makes it really simple and easy to claim everything back and track it all in one place.

Very clean and efficient to use. Easy to track current and historic claims

Rating: 10 out of 10
April 23, 2024
Verified User
Vetted Review
Verified User
Webexpenses
1 year of experience
Very efficient to use when it comes to claiming back expenses from business trips and other expenses. It is very easy to track historic claims and any pending ones in review. You get updates on all amendments via email and the app is great. I would highly recommend to anybody wanting to simplify their claim process.
  • Receipt claims on app
  • Tracking Historic Claims
  • Get updates via email when claims are processed
This review is based off of using the app for around 6 months now. The claims are simple to submit and the feature to get the approval from line manager is excellent. With updates throughout the full process you can see what stage your claim is at and when it is due to be paid.

Webby Expenses

Rating: 7 out of 10
April 23, 2024
NR
Vetted Review
Verified User
Webexpenses
3 years of experience
Whole of UK organisation, for travel and business staff expenses.
  • Expenses processing.
  • Attach scanned copy of invoices.
  • Mobile application.
Can easily see status of the approval state for the claim authorisation process.
Cannot not drag the size of columns windows when viewing the My Claim screen, so the list of claims title a cut short in the text.

Simple and Effective Claims Management

Rating: 10 out of 10
April 22, 2024
Verified User
Vetted Review
Verified User
Webexpenses
1 year of experience
Our entire company uses WebExpenses to manage and claim expenses. The most frequent use case is claiming back travel costs, both for travel via rail and public transport, as well as via an own vehicle.
The platform is great, as it allows you to set a starting and ending destination for when you claim back for fuel. The automatic calculation of the miles travelled, and the exact ammount you will be paid in compensation, is much faster and more accurate than other methods of claiming back travel costs.
  • Expenses
  • Receipt upload
  • Reports
  • Claim tracking
  • Itemization
As an employee, I use Webexpenses to quickly submit receipts and claims for any purchases I've made which I can claim back [such as] travel, training courses, and other miscellaneous costs for online products and services. Our finance team can quickly review and approve these [expenses] ensuring employees get paid back quickly.
When commuting to the office in my own vehicle, I find the map feature of the platform to be very handy, as it allows you to select a start and end of the journey, and automatically calculates the mileage you are owed. This is much faster and more accurate than other expense systems I have used, where the amounts are estimates.

Webexpenses does the hard work for you.

Rating: 8 out of 10
April 22, 2024
Verified User
Vetted Review
Verified User
Webexpenses
5 years of experience
we use Webexpenses to manage the comapny wide expense process, makes the process of expenses so much easier thatn saving receipts and submitting copies.. great platform.
the use of taking photos as you get reciepts and then the ability to submitt and save favourites is a great help.
  • Recepit management
  • payment tracking
  • submission tracking
  • review past submission easily and quickly
i like this as you can quickly take photos of receipts before they get lost, and review old submisisons.

great product

Rating: 10 out of 10
April 22, 2024
Verified User
Vetted Review
Verified User
Webexpenses
1 year of experience
We use this to claim back any expenses that we haven't been paid for, these include things like registration fees or any overtime payment. It is a handy way of keeping track of overtime and ensuring we are getting paid correctly. It cuts out chasing HR back and forth and keeps the process very simple.
  • Easy to use.
  • Easy to access.
  • Can always refer back to - i.e. all the past claims stay visible.
  • Used friendly platform
  • Available in an app version too
Webexpenses is very easy to use, it is super user friendly and can be accessible from mobile phones, iPads and laptops. The only issue is you can only remain logged into one device at a time. The process is simple to understand and all data is stored so it is easy to refer back to things when needed.

Easy to use

Rating: 9 out of 10
April 22, 2024
Verified User
Vetted Review
Verified User
Webexpenses
1 year of experience
We use Webexpenses across the whole Atlanta Group, with more than 2000 employees across the UK. I started being aware of Webexpenses because I need to claim back expenses from business travels. So far, it seems to be easy to navigate across the website so I am looking forward to learn to use it quickly and claim back my expenses every time I have to do it.
  • Easy logic to follow when using it for the first time.
  • Organised archives and receipts to have a back up of your information.
  • The layout and structure of the website looks good and organised, you don't get lost looking for things. Simple and slick.
The scenario I have is to claim expenses. I haven't used it for other things yet. I think it is quite quick to do and is friendly for new users since it is easy to follow the logic of where the options are.

Webexpenses, fast simple and effective

Rating: 10 out of 10
April 22, 2024
Verified User
Vetted Review
Verified User
Webexpenses
8 years of experience
We use Webexpenses across the organization. This has been the platform of choice for many years and supports the efficient method of collecting, analysing and preparing expense claims
  • Intuitive.
  • Communicates with other software and devices, such as phone and tablet.
  • Mobile based, great for on the go.
  • Reduces admin time for the user, and provides a detailed report.
  • Allows for analytics
Great for travel, and on the go. No heavy admin when at a 'computer' and fast authorization, with email function.

Webexpenses review

Rating: 10 out of 10
April 22, 2024
MR
Vetted Review
Verified User
Webexpenses
4 years of experience
I am located in the UK and our Head Quarters are located in Sweden, Webexpenses is very easy to use and enables quick and efficient logging/accounting and paying of expenses. I would recommend this platform for this type of use.
  • Easy to set up.
  • Easy to use.
  • Good support - although not really needed.
Webexpenses is really good for me, I am located in the UK and HQ is in Sweden and makes these transactions seamless.

Great bit of software to speed up expenses throughout the business

Rating: 8 out of 10
April 22, 2024
Verified User
Vetted Review
Verified User
Webexpenses
1 year of experience
It is being used across the whole business, for anybody who has a credit card or anyone who also uses a manager's card. Personally I use it for fuel expenses and I use it as a proxy for my manager for any purchases I make using his card.
  • Imports expenses from credit card use.
  • Informs you at each stage of action.
  • Has an app to use on the go.
Very good for tracking expenses - I can't really think of any reason it wouldn't be appropriate for the modules we have.

First impressions

Rating: 8 out of 10
April 22, 2024
Being used by the whole company as benefits for the employees. It takes certain expenses and puts them on the company's shoulders rather than the employees'. It also serves as a useful tool to help organize team events in a grass-roots manner, such as organizing dinners with the team, summer events, winter events and even barbecues with the team.
  • Helps my company facilitate work-from-home equipment acquisition
  • Good way of keeping track of benefits
  • Gives employees the opportunity to organize events
It's well suited for big companies where it's difficult to keep track of every single expense in a manual way. Makes it cheaper and requires fewer accountants. Not the best for self-employed people, since the service might be redundant for them. In addition, the services provided by webexpenses make organizing team building events a feasible possibility from the employees' perspective, allowing for more genuine connections to be created by the employees themselves without having to rely on their own wallets.

Great system to use, super easy and time saving.

Rating: 9 out of 10
April 22, 2024
MC
Vetted Review
Verified User
Webexpenses
1 year of experience
We use Webexpenses across our whole business to facilitate reimbursement of travel costs and incurred business-related expenses. Due to the size of the business, we need a solution to be able to efficiently manage this process.
  • Easy to use to create entries.
  • Good overview via dashboard.
  • Clearly shows which sections are to be completed.
  • Ability to extract key data
It's quick and easy to submit all expense entries, and great that there's a mobile app to also use.

Raqeem's Review

Rating: 10 out of 10
April 21, 2024
Verified User
Vetted Review
Verified User
Webexpenses
1 year of experience
Used to monitor and award expenses for travel and meals. This is used by the whole business. It is used to streamline and simplify the process of claiming expenses. The only problem for the business is that someone is required to monitor any claims put in by employees.
  • Simple processes.
  • Easy to follow forms.
Claiming back travel expenses are extremely simple. Claiming food back is more difficult but this is down to some company policies.

Better than nothing but still a flawed system.

Rating: 6 out of 10
April 18, 2024
Verified User
Vetted Review
Verified User
Webexpenses
5 years of experience
It is being used to manage expenses for all individuals who are in remote locations. Everyone in the business has to use it and expenses will not be paid without putting them into the system. There are lots of pre populated drop down boxes and a hierachy which makes it difficult to claim for anything that is not within those parameters.
  • Not a great deal
  • Its too clunky
  • Could be enhanced easily
I have used other expense systems that are more user friendly. The fact that you can not use a single receipt more than once causes problems, particularly with petrol expenses when a receipt needs to be uploaded multiple times as they are removed as you use it. Its a very clunky system and I have lost some of my inputting because it is difficult to use and not user friendly.

Webexpenses does the job decently

Rating: 8 out of 10
April 17, 2024
Verified User
Vetted Review
Verified User
Webexpenses
3 years of experience
Webexpenses is being used across the whole organization internationally. All departments and subsidiaries also use the product. This helps us to streamline our employee expenses claim, approval, and processing.
  • Multiple interface to access the system is a key advantage. We can scan the receipts on the go using the app.
  • The uploaded receipts could automatically prefill the claim form saving time.
  • One single portal to claim all types of expenses be it hotel, transport or even car mileage.
Well suited for small and mid-size organizations. May not be suitable for large companies.

"does what it say on the Tin"

Rating: 7 out of 10
April 17, 2024
Verified User
Vetted Review
Verified User
Webexpenses
1 year of experience
it is being used across the whole organization, it [makes] the expensing process so easy and effortless. [I] would recommend it to [friends] and family who do expense. the web page is very [user-friendly] which [makes] my experience as a consumer very present, especially this web page being useable on a mobile device you can take a quick picture of [you're] expense and upload it within [a] second What a great product[.]
  • User interface, which is very easy to use[.]
  • B able to use it on all devices[.]
  • Makes expensing effortless[.]
Webexpenses is helpful in an organization where team members are traveling to places at the same time. Employees feel confident that it will be an easy process to submit any [work-related] expenses. It is smart enough and works well when there are many approvers and chains. With more improvements around scanning, I believe it can be a very convenient tool for companies to have.
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