Overview
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
Webexpenses is a useful tool for our business
Excellent tool, easy to use
Great solution to a good price!
Does what we need, but can be over complicated
Webexpenses Useful for all.
A good app for your company expenses.
Webexpenses - provides efficiency to the things we hate to do!
Quick and basic review of a good system.
Make it easier
Webexpenses review.
Webex; recommended!! Can it be free for Charities? ;-)
Good value for money!
Webexpenses
Webexpenses
How Webexpenses Differs From Its Competitors
Time Savings
Approving expenses has been streamlined allowing users to put in all the details to justify the expense. Ability to add or remove if vat is …
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Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Payment Status Tracking (31)8.787%
- Payment Audit Trail (24)8.787%
- Duplicate Bill Detection (24)8.383%
- Employee Expense Reporting (38)8.383%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
Expense Management
Expense management features
- 8.3Employee Expense Reporting(38) Ratings
Allows companies to track employee expenses to make cost-effective decisions.
- 8.1Corporate Card Reconciliation(20) Ratings
Allows companies to reconcile employee expenses with company card statements.
Payment Management
Features that allow for the management of payments across various forms of finance/accounting software.
- 8.8Customizable Approval Policies(23) Ratings
Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.
- 8.4Financial Document Management(22) Ratings
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
- 8.7Payment Status Tracking(31) Ratings
Tracks what stage payments are at in the process, from approval to receipt.
- 8.7Payment Audit Trail(24) Ratings
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
- 8.3Duplicate Bill Detection(24) Ratings
Detects duplicate invoices or expense reports to prevent double payments.
- 8Advanced OCR(19) Ratings
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
- 8.9Electronic Funds Transfer(15) Ratings
Funds can be transferred via EFT as opposed to paper checks.
Product Details
- About
- Integrations
- Competitors
- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | Apple iOS, Android |
Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(1159)Attribute Ratings
- 9.7Likelihood to Renew6 ratings
- 9.9Availability2 ratings
- 10Performance1 rating
- 8.1Usability719 ratings
- 7.3Support Rating334 ratings
- 5Online Training2 ratings
- 9.8Implementation Rating4 ratings
- 9.9Configurability2 ratings
- 9.9Product Scalability2 ratings
- 5Ease of integration1 rating
- 10Vendor pre-sale1 rating
- 9Vendor post-sale1 rating
- 8.5Webexpenses Requirements703 ratings
Reviews
(1-4 of 4)Improved efficiency and accuracy with Webexpenses
- Optical receipt capture.
- Receipt matching to bank card statement line items.
- Claims dashboard for easy review.
- I'd like to see improved functionality for intra-departmental account code selection.
- The report writing is limited
- The claim item processing for split expenses is glitchy and we often need support to complete the split
- Customer service responses can be slow.
Certain situations with split credit card expenses seem to cause the system to hang-up, often requiring tech support to correct.
- Employee Expense Reporting
- 80%8.0
- Corporate Card Reconciliation
- 90%9.0
- Customizable Approval Policies
- 90%9.0
- Financial Document Management
- 90%9.0
- Payment Status Tracking
- 90%9.0
- Duplicate Bill Detection
- 70%7.0
- Advanced OCR
- 80%8.0
- Staff time and cost savings moving from a manual expense management system to Webexpenses.
- Improved accuracy with GL code capture
- Improved accountability with the approving supervisors
- Efficiency
- Accuracy
- Accountability
- None that I can think of
- Mileage reimbursement
- Price
- Product Features
- Product Usability
- Product Reputation
- Implemented in-house
- Challenges integrating the Webexpense workflow and our internal workflow with GL codes
- Managing the various Webexpenses date-related processes. Expense date? Receipt date? Credit Card transaction date? claim date? This makes report writing complicated.
- The design of our internal ministry departments was different from the Webexpenses company and department management, so we had to develop some work-arounds
- Online training
- mobile phone app for expense capture
- proxy user functionality
- Switching receipts from personal spend to credit card
- administrative level report writing
The data export/import from Webexpenses to our financial software, ACS, is not user friendly, mainly due to ACS import steps.
- ACS
- None at this time
- File import/export
- N/A
- N/A
Very Efficient Software
- Can track previous expenses
- Can see status of my reimbursements
- Webexpenses can detect the amount in the receipt
- Once the photo of the receipt has been uploaded, it should only be one click and not too many clicks
- Employee Expense Reporting
- 100%10.0
- Customizable Approval Policies
- 100%10.0
- Financial Document Management
- 100%10.0
- Payment Status Tracking
- 100%10.0
- Payment Audit Trail
- 100%10.0
- Duplicate Bill Detection
- 100%10.0
- Advanced OCR
- 100%10.0
- Electronic Funds Transfer
- 100%10.0
- good investment
- effective financial system
- less to errors
- Easy to track expenses
- User friendly
- Error free for claiming of expenses
- none
- none
- Product Features
- Implemented in-house
- resistance to change
- No Training
- tracking expenses
- status of reimbursements
- less error
- uploading the receipt
- too many buttons to click
Webexpenses Review
- Ease of use
- Quick to add receipts
- All expenses covered in one system and process
- Navigation between adding receipts and back to the claim could be a bit quicker
- Complete claim in one window
- Be able to clone claims
- The time saved by having a system in place would have saved hundreds over the workforce
- Claims can be completed easier and less likely to be returned to fix any errors
- Ease of use
- Efficiency
- Smoother process that manual forms
- I think the only expectation would have been to still have some users wanting to use excel. But as the software is so easy to use all users moved over to it immediately.
- We will ask your employees to make use of the web app
- Price
- Product Features
- Implemented in-house
- A few users needed help with the steps to reregister which is expected
- Filling in the information on the main page
- Adding receipts
- Swapping back from adding an receipt to the claim could be easier, but this is only a small issue
Webexpenses review for receipts and mileage
- Automatically recognizes receipts and attaches them to claims.
- Gives an option to calculate mileage from post codes via a map.
- Makes category selection easier with pre-populated drop-down boxes.
- Sometimes it is not straightforward to complete a claim, as the options do not flow simply.
- If claims were set out in a step-by-step manner, it would be much easier for new users to follow.
- It has saved time for users and finance staff, as it has streamlined the process.
- Claiming mileage for business travel in own vehicle
- Logging spends on company credit cards for tools and equipment
- Consolidating spends on company credit cards for contractor works
- To consolidate spends against credit card statements automatically
- To automate the features of webexpenses to automatically match spends with receipts and, tying them in to one specific financial period and submit all on the due date
- Product Features
- Don't know
- Just staff understanding how to use the software
- No major issues
- Everything went very much to plan
- adding receipts is very easy to do
- i am currently struggling to add several items to one claim, rather than submitting several