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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Recent Reviews

Simply Simple

9 out of 10
April 29, 2024
Incentivized
Webexpenses is used across our whole business for an efficient process of reimbursing staff for expenses paid out to facilitate job roles, …
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great product

10 out of 10
April 22, 2024
Incentivized
We use this to claim back any expenses that we haven't been paid for, these include things like registration fees or any overtime payment. …
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Easy to use

9 out of 10
April 22, 2024
Incentivized
We use Webexpenses across the whole Atlanta Group, with more than 2000 employees across the UK. I started being aware of Webexpenses …
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How Webexpenses Differs From Its Competitors

Time Savings

Previously paper forms would have to be filled in and receipts attached and submitted to finance for processing and also signed by relevant authorizer, this is now done completely online and from anywhere
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Time Savings

Easy to submit all claims and it is sent to the director for approval which makes it much quicker and faster to get paid back for expenses. Rather than it being a huge back-end process that ends up being passed through tons of people, it's a nice easy process that is almost automatic.
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Time Savings

As mentioned previously the app is a great way to save time when claiming back due to the ability to use the phones camera directly to the app. This saves emailing the receipt photos to your email and uploading when you can do it straight from the app. Its great!
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Time Savings

As an employee, Webexpenses has helped me to quickly submit relevant expenses and get them approved with less effort than before. The claims process is simpler and faster than many other platforms I have used in the past, and it allows you to itemize claims and organize each item accordingly.
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Time Savings

I have been using Webexpenses to make claims for my overtime payment, this has saved me contacting my manager and HR representative each time I need to make a claim, it is a straightforward, simple process where I upload the number of hours I have done. This is then approved by the HR department …
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Time Savings

I guess it is easy to just upload the documents you have to prove that you need a reimbursement instead of printing it and presenting it in paper.
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Time Savings

Photo copies are accepted, no additional checking by the user, or separate reporting for mileage. Claims approval fast and efficient.
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Time Savings

Saves time for accounting department by automatically importing the credit card statements. This also speeds up our end so we don't have to pass invoices around to different people.
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Time Savings

I have used it to get reimbursed for personal development tools, such as courses, that helped me get promoted into a different department. In addition, I've also used webexpenses for the purposes of teambuilding activities, by organizing barbecue summer nights, for which the company allowed me to …
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Time Savings

It has saved me printing and manually writing out my claims. Reducing paper waste and helping to keep the business carbon neutral.
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Time Savings

I have used it to manage my own internal expenses, but have not used it to automate many processes. I have only used it for a very manual process because I am an individual contributor and am not managing any expenses, team members, or items that are expensed other than my own.
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Time Savings

The customisable export is useful for businesses as it can be tailored to individual needs. Some fields are not exportable which seems strange. As mentioned before it can be buggy. People often complain to me they can't see fields or their input disappears. Some issues are down to users not being …
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Time Savings

Webexpenses has allowed all staff to have a reduction in time submitting claims and the managers have more time due to the ease approvals are managed. Scanning and reading of receipts works well
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Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
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Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …
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Time Savings

Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly …
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Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice. I have also had to use expense claims for cpd course booking for staff, staff treats and company essentials such as stationary etc....
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Time Savings

Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
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Time Savings

Webexpenses has saved me ending up with piles of receipts each month. I used to have piles of receipts in my glove box in my work bag and guaranteed not to be able to locate all of them at the end of the month. Now I press a few buttons and I am done this is minutes instead of hours.
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (49)
    8.6
    86%
  • Duplicate Bill Detection (37)
    8.5
    85%
  • Customizable Approval Policies (38)
    8.5
    85%
  • Employee Expense Reporting (59)
    8.3
    83%

Reviewer Pros & Cons

View all pros & cons
Verified User
Project Manager in Engineering
Marketing & Advertising Company, 1001-5000 employees
Verified User
Administrator in Information Technology
Information Technology & Services Company, 51-200 employees
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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.1
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.0
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of The Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of Mileage tracking with Webexpenses.Screenshot of A display of expense-related spend, reported and tracked with customisable reports.Screenshot of The mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews and Ratings

(1161)

Attribute Ratings

Reviews

(1-3 of 3)
Companies can't remove reviews or game the system. Here's why
April 22, 2024

Webexpenses does the hard work for you.

Verified User
Manager in Other
Construction Company, 10,001+ employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Use Cases and Deployment Scope
we use Webexpenses to manage the comapny wide expense process, makes the process of expenses so much easier thatn saving receipts and submitting copies.. great platform.
the use of taking photos as you get reciepts and then the ability to submitt and save favourites is a great help.
Pros and Cons
  • Recepit management
  • payment tracking
  • submission tracking
  • review past submission easily and quickly
  • ability to scan receipt to add in details.
  • error messges coudl be clearer to find error on sbmission easier.
Likelihood to Recommend
i like this as you can quickly take photos of receipts before they get lost, and review old submisisons.
Webexpenses Feature Ratings
Expense Management (2)
45%
4.5
Employee Expense Reporting
40%
4.0
Corporate Card Reconciliation
50%
5.0
Payment Management (7)
24.285714285714285%
2.4
Customizable Approval Policies
50%
5.0
Financial Document Management
30%
3.0
Payment Status Tracking
10%
1.0
Payment Audit Trail
10%
1.0
Duplicate Bill Detection
20%
2.0
Advanced OCR
30%
3.0
Electronic Funds Transfer
20%
2.0
Return on Investment
  • makes submitting an easier platflorm so that these can be done in small portions.
Usability
8
i find the pltform very easy to use and user freidnly..
Support Rating
6
Time Savings
not used this function
Requirements
7
like to abilty to refer to old submissions.
like the fact it can be used on a nmobile device and laptop..
Alternatives Considered
havent used any other platforms.
Other Software Used
Users and Roles
500
All business types from construction to business development to client relationships & team entertainment.
Support Headcount Required
Not used is our household
Business Processes Supported
  • Manage finance on projects
  • Tracking expenses for client expenditure
  • Tracking department spending
Innovative Uses
  • Cross project tracking
  • Client entertainment spenditure
Future Planned Uses
  • Client entertainment vs relationships
  • Project profit vs project spend
Likelihood to Renew
8
Training Types Used
  • Online Training
  • In-Person Training
In-Person Training
7
Very friendly and used simple terms
Online Training
8
Trying was simple and explained as though submitting actual expenses.
April 16, 2024

Webexpense review

LB
Leon Brydges
Technical Specialist
Daisy (Computer Networking, 5001-10,000 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Use Cases and Deployment Scope
Webexpenses is used by the whole organization for management of expenses for staff
Pros and Cons
  • allows mileage calculation at the end year for claiming
  • Mobile app for taking pictures of receipts
  • ability to access from anywhere
  • website sometimes difficult load receipt images
  • sometimes the image scanning reading changes the values which are incorrect
Likelihood to Recommend
As the company has grown its size from tens to hundreds and thousands the whole package has scaled to meet the growing requirement. The development of the product has been great over the years and the mobile app was a massive move forward for the field engineers to upload receipts there without the need to store receipts
Webexpenses Feature Ratings
Expense Management (2)
N/A
N/A
Employee Expense Reporting
N/A
N/A
Corporate Card Reconciliation
N/A
N/A
Payment Management (7)
N/A
N/A
Customizable Approval Policies
N/A
N/A
Financial Document Management
N/A
N/A
Payment Status Tracking
N/A
N/A
Payment Audit Trail
N/A
N/A
Duplicate Bill Detection
N/A
N/A
Advanced OCR
N/A
N/A
Electronic Funds Transfer
N/A
N/A
Return on Investment
  • I believe there has been a positive ROI due to our usage
Usability
10
It [is] the ability to access anywhere 24/7 with or without a laptop or the need to use a VPN connection which elevates this above any in-house solution that we could develop and that really simplifies the management of the expenses process going forward for the business as a whole.
Support Rating
10
The only time I have need[ed] to use the support team for an issue I found the process very simple and was dealt with in [a] professional manner quickly and efficiently and managed through to resolution.
Time Savings
Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
Requirements
10
the most important requirements when purchasing Webexpenses was the system configuration, and scalability
Alternatives Considered
Other Software Used
Users and Roles
5000
Across the board all dept. use Webexpenses
Support Headcount Required
2
These are IT administrators
Business Processes Supported
  • The system notifies the user
  • The system works out mileage
  • The system works out the VAT
Innovative Uses
  • integration of company credit card use
Future Planned Uses
  • integration of online booking tools like click travel
Likelihood to Renew
10
I hope the company continues to use this product because I believe it to be a great tool
Products Replaced
No
Key Differentiators
  • Cloud Solutions
  • Scalability
  • Ease of Use
Evaluation Lessons Learned
I wasn't involved in the process
Implementation Details / Implementation Partner
  • Don't know
Implementation Issues
  • User uptake when it wasn't compulsory
Implementation Rating
10
it appeared seamless to the end user
Training Types Used
  • Online Training
In-Person Training
Because the training provided was usefull
Online Training
10
it as delivered by internal IT
Product Configurability
10
from talking to the team involved they believe it to be just right
Configuration Lessons
Not that I aware of
UI Customization
No - we have not done any customization to the interface
Not
Additional Customization Considerations
not sure
Premium Support
Unknown I don't know if we have premium support
Bug Resolution
No
Exceptional Examples of Webexpenses Support
over a weekend when our inhouse team wasn't available the webexpenses team met my requirements.
Easy Tasks
  • Image upload
  • working out Mileage
Difficult Tasks
  • ordering items when there is a large amount
Mobile Interface Availability and Impressions
Yes, but I don't use it
Scalability
10
because as the business has grown to has the user base
Reliability and Availability
10
it is always available when I need it
Performance
9
Some times image uploads can be slow and you have to alter the image resolution to increase the speed
April 16, 2024

Streamlined easy to use process for expense claims

JB
James Brooks
Branch Manager
Leaders (Real Estate, 1001-5000 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Use Cases and Deployment Scope
We use it for monthly car mileage claims and general office expenses. Webexpenses keeps everything all in one place and documented easily for ease of accounting and audit purposes. The app is very convenient to me able to keep on top of any claims needed and quickly. All works well.
Pros and Cons
  • Keeping receipts documented.
  • The app keeps everything at your finger tips.
  • The app sometimes crashes when loading lots of items under one claim.
Likelihood to Recommend
For large companies with many employees to keep a easy track of expenses.
Webexpenses Feature Ratings
Expense Management (1)
100%
10.0
Employee Expense Reporting
100%
10.0
Payment Management (5)
100%
10.0
Financial Document Management
100%
10.0
Payment Status Tracking
100%
10.0
Payment Audit Trail
100%
10.0
Duplicate Bill Detection
100%
10.0
Advanced OCR
100%
10.0
Return on Investment
  • Speed of month end claims.
Usability
7
Easy to use online or the app.
Time Savings
Yes, with Webexpenses the approval claim process is straightforward and easy to do.
Requirements
8
Does what we need it to do.
Other Software Used
Users and Roles
3
Customers facing employees
Support Headcount Required
1
Knowledge
Expereience
Business Processes Supported
  • Speed
  • Efficiency
  • transparentcy
Innovative Uses
  • using the app
Future Planned Uses
  • cant think of anything
Likelihood to Renew
10
easy and quick to use
Products Replaced
No
Key Differentiators
  • Ease of Use
Evaluation Lessons Learned
No change
Implementation Details / Implementation Partner
  • Implemented in-house
Implementation Phases
No
Implementation Issues
  • none really
Implementation Rating
10
all works great
Training Types Used
  • In-Person Training
In-Person Training
10
All went well.
Online Training
All done in house and all fine
Product Configurability
10
Just about right
Configuration Lessons
Nothing really
UI Customization
No - we have not done any customization to the interface
Extensibility and Customization
No - we have not done any custom code
Additional Customization Considerations
n/a
Premium Support
no
Bug Resolution
No
Exceptional Examples of Webexpenses Support
n/a
Easy Tasks
  • mobile functionality
Difficult Tasks
  • nothing really
Mobile Interface Availability and Impressions
Yes
just as good as the desktop version
Scalability
10
Reliability and Availability
10
Performance
9
Systems Integrated With
  • none
Future Integration Plans
  • no
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