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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of cloud-based expense management software, empowering businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses automates expense processes, enforces policies and controls costs, helping finance teams…

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Learn from top reviewers

Improves efficiency and productivity by automating your expense process

Rating: 8 out of 10
January 6, 2025
IncentivizedVetted ReviewVerified User
Webexpenses is used for expense management currently where all credit card holder submit a claim for their credit card statement. Webexpenses is being used by all the credit ...
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Niz Islam
Manager - Information Technology
Service Delivery Team Leader
Origin Housing
Webexpenses1 year of experience

Great piece of kit for submitting expenses

Rating: 10 out of 10
December 13, 2024
IncentivizedVetted ReviewVerified User
I use Webexpenses to claim back lunches and mileage when I am working away from site. I use Webexpenses for approximately 2 weeks out of every month. Using Webexpenses enables...
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Alison Turnbull
Employee - Other
Training Facilitator
elysium Healthcare
Webexpenses2 years of experience

Webexpenses in Construction

Rating: 9 out of 10
December 13, 2024
IncentivizedVetted ReviewVerified User
We use Webexpenses to streamline expense management across our organisation. It simplifies the submission, approval, and reimbursement process for employee expenses, eliminati...
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Jason Panico
Manager - Corporate
Sales / Operations Manager
London Tower Cranes
Webexpenses2 years of experience

Great product

Rating: 10 out of 10
December 4, 2024
IncentivizedVetted ReviewVerified User
Webexpenses is being used across the whole organization for management of Mileage and Expenses. There is flexibility of monthly, quarterly or quick approval basis, you can sub...
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Muhammad Umer
Manager - Other
Services Delivery Manager
Facilicom UK & Ireland
Webexpenses1 year of experience

Not quite what we were sold!

Rating: 5 out of 10
November 28, 2024
IncentivizedVetted ReviewVerified User
We use [Webexpenses] across the organization with our head office staff and also with associates who claims expenses sporadically. It gets rid of the need for people to retain...
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Lindsay Price
Professional - Professional Services
Head of Strategy
NEBDN
Webexpenses3 years of experience
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How Webexpenses Differs From Its Competitors

Time Savings

Previously paper forms would have to be filled in and receipts attached and submitted to finance for processing and also signed by relevant authorizer, this is now done completely online and from anywhere
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Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
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Time Savings

Mobile Submission, Employees use the mobile app to quickly submit claims by uploading photos of receipts. OCR extracts details like dates, amounts, and vendors, minimising manual input.
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Time Savings

As previously expenses were completed by a paper copy, then emailed to line manager, then they sent it to their line manager and they submitted it to finance for processing and most of the times there was a human error. Whereas with Webexpenses this process is shortened due to all having access …
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Time Savings

Definitely, since I started using Webexpenses it has saved a lot of time.
Webexpenses allows you to enter expenses as you go as it is available on many platforms hence saving a lot of time
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Time Savings

As said earlier, I review the reimbursement which has been claimed by employees. Whenever I checked/reviewed the reimbursement I feel very comfortable as I saved the claim form and claim supporting for future purposes and without any glitch, all files can be downloaded from the Webexpenses portal.
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Time Savings

Yes, I have been using it for that. The usage is different when you are in the office vs when you are on the go In both cases I take pictures of the receipts on my phone or I forward them by email in the case of online purchases. However, when in the office I then submit my expenses on the website …
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Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …
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Time Savings

I use Webexpenses for all my own claim submissions and for those who report to me to review and approve expenses. I am not involved in invoice processing.
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Time Savings

It no longer requires one person to submit all of a team's expenses. Instead, the individuals of that team can submit their own expenses and this saves one person doing it all.
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Time Savings

Gathering invoices together and uploading at time of purchase so they are ready to submit at end of month rather than looking for these all together. Approving expenses has been streamlined allowing users to put in all the details to justify the expense. Ability to add or remove if vat is …
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Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice and also for purchases on the practice credit card. I have also had to use expense claims for cpd course bookings for staff, staff treats and …
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Time Savings

I haven’t used Webexpenses to automate and save time through using anything such as generative AI, but I can speak to the fact that invoice processing is much quicker than most other expense programs claim submissions can take anywhere between 2 to 5 minutes to complete an expense approval is …
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Time Savings

As a user, this tool revolutionises expense management by enabling me to add receipts instantly on my mobile device. It intelligently collates all necessary financial information, streamlining the claims submission process. The seamless capture and organisation of expenses saves considerable time, …
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Time Savings

The app means i can add to my expenses immediately after purchase instead of waiting for access to a desktop. Whilst travelling abroad, i know expenses would be accepted in different currencies and travel mileage is always generously taken in to account to ensure staff are not short changed on …
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Time Savings

I have used the app to claim rather than doing claims on desktops, this has meant I can claim anywhere, whilst waiting in a queue or whilst relaxing somewhere.
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Time Savings

I have not yet used the app to upload any evidence of anything as of yet but I’m sure I will in the very near future, I’m confident I’ll know how to navigate the system and it’s all pretty clear of timescales, etc. when a claim has been submitted successfully.
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Time Savings

I have to expense monthly to my company and I can do this by uploading my receipts on Webexpenses. These are then approved quickly by other members of staff.
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.2
Avg 8.3

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.2
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Product Details

What is Webexpenses?

Webexpenses is a global provider of cloud-based expense management software, empowering businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses automates expense processes, enforces policies and controls costs, helping finance teams save time and reduce errors.


Features


The Webexpenses platform includes both desktop and mobile apps, offering cross-platform auto-sync and tools such as:


  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automated policy compliance
  • Corporate card auto-matching with intelligent recognition
  • Integrated mileage tracking and verification
  • ERP system integration for financial workflows

Benefits

  • Saves hours per claim by eliminating manual processes
  • Increases visibility and control over spending
  • Reduces errors and fraud with included auditing tools
  • Achieves ROI with system payback in as little as three months

Selling propositions of Webexpenses include:

  • Unlimited claims submissions for active users
  • 24/6 in-house support via chat, email, or phone, included for all users
  • Over 100 software and app feature upgrades per year at no extra cost
  • Fully customisable configurations to meet any expense policy needs

Beyond expense management

Webexpenses also offers solutions for automated invoice processing, corporate travel management, payments and auditing. These integrate with the expense management system to provide a comprehensive platform for managing company spend.

Webexpenses Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Electronic Funds Transfer

Webexpenses Screenshots

Screenshot of the Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of mileage tracking with Webexpenses.Screenshot of a display of expense-related spend, reported and tracked with customisable reports.Screenshot of the mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.9.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews From Top Reviewers

View all reviews
(1-5 of 732)

Improves efficiency and productivity by automating your expense process

Rating: 8 out of 10
Incentivized
January 06, 2025
NI
Niz Islam
Service Delivery Team Leader
Origin Housing (Non-profit Organization Management, 201-500 employees)
Vetted Review
Verified User
Webexpenses
1 year of experience
Likelihood to Recommend
Webexpenses is great if you are currently manually entering you claims on to a spreadsheet (which isn't a very good use of an employee's time) as the process of importing your credit cards statement into Webexpenses is very simple. Also sending to your manager for them to sign by only entering their name in the signature field of the spreadsheet isn't very secure secure whereas Webexpenses automatically sends the claim to your manager and only they can approve via their own account.

Great piece of kit for submitting expenses

Rating: 10 out of 10
Incentivized
December 13, 2024
AT
Alison Turnbull
Training Facilitator
elysium Healthcare (Hospital & Health Care, 10,001+ employees)
Vetted Review
Verified User
Webexpenses
2 years of experience
Likelihood to Recommend
If I am away with work, I can use it at any time of the day and night. Its ideal for when I am away from home, as its easy to access and leave claims unsubmitted if I need to change them. I cant think of a reason where it would be less appropriate.

Webexpenses in Construction

Rating: 9 out of 10
Incentivized
December 13, 2024
JP
Jason Panico
Sales / Operations Manager
London Tower Cranes (Construction, 1001-5000 employees)
Vetted Review
Verified User
Webexpenses
2 years of experience
View profile
Likelihood to Recommend
The platform’s real-time policy enforcement helps larger organisations ensure that employees adhere to expense limits and guidelines, reducing instances of non-compliance.

Great product

Rating: 10 out of 10
Incentivized
December 04, 2024
MU
Muhammad Umer
Services Delivery Manager
Facilicom UK & Ireland (Facilities Services, 1001-5000 employees)
Vetted Review
Verified User
Webexpenses
1 year of experience
View profile
Likelihood to Recommend
Webexpenses is great for businesses with less or more employees as you can make administrators for each group to approve and link those to finance officers to control payments/deductions. Great for any company dealing with expenses. On other hand I suppose not very well suited to companies with very few employees.
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