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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Recent Reviews

Make it easier

9 out of 10
December 29, 2023
Incentivized
Daily usage in case of company expenses. The tool was just established at the beginning of 2023. In the beginning, we faced some …
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Webexpenses

10 out of 10
December 29, 2023
Incentivized
I travel and work with clients and colleagues quite frequently in my role and use Webexpenses to claim the expenses back.
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Webexpenses

9 out of 10
December 29, 2023
Incentivized
It's a great tool, and easy to use for all, our drivers use it from their work and private phones easily, and it makes for a hassle-free …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (31)
    8.7
    87%
  • Payment Audit Trail (24)
    8.7
    87%
  • Duplicate Bill Detection (24)
    8.3
    83%
  • Employee Expense Reporting (38)
    8.3
    83%

Reviewer Pros & Cons

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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.2
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.6
Avg 8.0
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of the Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of mileage tracking with WebexpensesScreenshot of a display of expense related spend, reported and tracked with customisable reports.Screenshot of the mobile app, where users' expenses can be built, submitted and approved

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.9.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(1159)

Attribute Ratings

Reviews

(1-25 of 718)
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Score 10 out of 10
Vetted Review
Verified User
Incentivized
Its a fantastic product covering all areas of credit card expenditure and streamlining internal processes to allow employees to be more efficient in the dealing of credit card transactions. With all invoices stored on the system its easy for accounts to go back and get copies if required for any other business purpose.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
It is well suited when you are tracking mileage, meeting with clients or candidates and need to track your travel so you can claim back costs.

It's easy to map out where you have been and it gives you a mileage total.

It's also good for uploading receipts, especially through the app.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
It would fit well in a scenario where the company does not know how to handle employee reimbursements and is looking for an easy and simple way to do it without having to invest in a large infrastructure.Since it is 100% web, it does not require installing any programs on employees' computers and the mobile phone app makes management even easier.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses is great for managing multiple expenses all in one place, and it makes it easy to compartmentalise invoices into specific cost centres. Approving multiple invoices can be time consuming, so it would be great if you could create templates to save you selecting the same fields every single time. Overall it is a good product and does most things we need.
Derek Brookes | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Where staff are spread across geographical areas. A centralized finance team will not dread dealing with the manual process, pieces of paper, and storing the paper. Companies that do not have formal procedures and checks would substantially improve their control. The applications are good for ensuring the correct people are informed and approve the expenses. The application is good for centralized records management.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
It is a very useful app/tool for the company's internal records of employee expenses Sometimes recording the expenses is a bit complicated due to the different items that need to be included to properly complete the uploading of most of the invoices/expenses. If the company has offices abroad, it is hard to have different currencies and the exchange rate is not so accurate.
December 29, 2023

Webexpenses review.

Score 7 out of 10
Vetted Review
Verified User
Incentivized
I believe Webexpenses to be well suited for a simple reporting system and simple express expense entry - I think it is a suitable system for a company of less than 500 and the approval matrix works fine. I think a downside is the background of Webexpenses and the lack of control you can put in place.
James Steel | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
When actually travelling, can take photos of receipts/meters in cabs etc... we're moving to a receiptless society so screen shots and photos are the way forwards with regard to digitisation.

When working with Children the focus is on them not what you're doing with receipts and invoices, it would be great if Webex offered this service for charities and voluntary organisations such as Scouts and Guides. Volunteering in Scouts I can see where the service would support how we work, we as volunteers are often out of pocket and with people leading busy lives, forget to make our claims. Being responsible for the finances I cannot justify paying for this service but I can see how the service would benefit tens of thousands of volunteers if Webex was available to charities discounted or even free...
December 29, 2023

Webexpenses

Score 9 out of 10
Vetted Review
Verified User
Incentivized
Our drivers use it on a daily basis; it's quick and easy, which means they are not out of pocket for long periods of time waiting for a manual system to pay out.
December 29, 2023

Webexpenses is Great!!

Score 10 out of 10
Vetted Review
Verified User
Incentivized
Driving to multiple familiar locations i appreciate that Webexpenses saves addresses and allows me to quick elect them when inputting my mileage at the end of a long day.
December 29, 2023

Web Expense Review

Score 8 out of 10
Vetted Review
Verified User
Incentivized
Very well suited to scenarios where there are lots of expenses being lodged, with multiple approvers and time sensitivity. If an organization has a very simple process, with singular approvers and rare expenses being submitted, it may not be worth the time/money to implement and maintain the system, especially if a compatible finance syhstem is not used.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Easy to upload screenshots of receipts in bulk using the mobile app. Easy to keep track of and submit expenses at any point and emails to prompt submission when you have an open claim/emails to confirm which stage of the approval process your claim is currently at is useful.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Webexpenses excels in scenarios where streamlined expense tracking is crucial, such as managing diverse social media ad costs. Its robust receipt capture and OCR simplify the reimbursement process. It proves effective for organisations with customisable approval hierarchies, ensuring smooth workflows. However, in more complex financial ecosystems requiring extensive third-party integrations, Webexpenses may have limitations. Additionally, for users heavily reliant on mobile interfaces, the current app design might pose challenges.
December 22, 2023

A user's perspective

Score 10 out of 10
Vetted Review
Verified User
Incentivized
The ability to capture costs and add receipts in 'real time' when travelling is very useful. Building up an expense report over a period of days whilst on the business trip it relates to makes final editing and submission very easy.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
It is well suited for a business like ours where I am out and about on site a lot and need to add mileage in. The sat nav option is not always the most reliable, however. I find it easy to track what has been approved by my manager and then what has been approved for payment.
Score 6 out of 10
Vetted Review
Verified User
Incentivized
It is good for submitting expense claims with not too many items, but in my opinion it is a bit of a pain for submitting claims with many items due to the numbers of clicks required to enter each item and the lack of an autocomplete/automatic fill-in in the interface for each item.
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