Skip to main content
TrustRadius
Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

Read more
Recent Reviews

great product

10 out of 10
April 22, 2024
Incentivized
We use this to claim back any expenses that we haven't been paid for, these include things like registration fees or any overtime payment. …
Continue reading

Easy to use

9 out of 10
April 22, 2024
Incentivized
We use Webexpenses across the whole Atlanta Group, with more than 2000 employees across the UK. I started being aware of Webexpenses …
Continue reading

Raqeem's Review

10 out of 10
April 21, 2024
Incentivized
Used to monitor and award expenses for travel and meals. This is used by the whole business. It is used to streamline and simplify the …
Continue reading
Read all reviews

How Webexpenses Differs From Its Competitors

Time Savings

As mentioned previously the app is a great way to save time when claiming back due to the ability to use the phones camera directly to the app. This saves emailing the receipt photos to your email and uploading when you can do it straight from the app. Its great!
Continue reading

Time Savings

As an employee, Webexpenses has helped me to quickly submit relevant expenses and get them approved with less effort than before. The claims process is simpler and faster than many other platforms I have used in the past, and it allows you to itemize claims and organize each item accordingly.
Continue reading

Time Savings

I have been using Webexpenses to make claims for my overtime payment, this has saved me contacting my manager and HR representative each time I need to make a claim, it is a straightforward, simple process where I upload the number of hours I have done. This is then approved by the HR department …
Continue reading

Time Savings

I guess it is easy to just upload the documents you have to prove that you need a reimbursement instead of printing it and presenting it in paper.
Continue reading

Time Savings

Photo copies are accepted, no additional checking by the user, or separate reporting for mileage. Claims approval fast and efficient.
Continue reading

Time Savings

Saves time for accounting department by automatically importing the credit card statements. This also speeds up our end so we don't have to pass invoices around to different people.
Continue reading

Time Savings

I have used it to get reimbursed for personal development tools, such as courses, that helped me get promoted into a different department. In addition, I've also used webexpenses for the purposes of teambuilding activities, by organizing barbecue summer nights, for which the company allowed me to …
Continue reading

Time Savings

It has saved me printing and manually writing out my claims. Reducing paper waste and helping to keep the business carbon neutral.
Continue reading

Time Savings

I have used it to manage my own internal expenses, but have not used it to automate many processes. I have only used it for a very manual process because I am an individual contributor and am not managing any expenses, team members, or items that are expensed other than my own.
Continue reading

Time Savings

The customisable export is useful for businesses as it can be tailored to individual needs. Some fields are not exportable which seems strange. As mentioned before it can be buggy. People often complain to me they can't see fields or their input disappears. Some issues are down to users not being …
Continue reading

Time Savings

Webexpenses has allowed all staff to have a reduction in time submitting claims and the managers have more time due to the ease approvals are managed. Scanning and reading of receipts works well
Continue reading

Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
Continue reading

Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …
Continue reading

Time Savings

Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly …
Continue reading

Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice. I have also had to use expense claims for cpd course booking for staff, staff treats and company essentials such as stationary etc....
Continue reading

Time Savings

Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
Continue reading

Time Savings

Webexpenses has saved me ending up with piles of receipts each month. I used to have piles of receipts in my glove box in my work bag and guaranteed not to be able to locate all of them at the end of the month. Now I press a few buttons and I am done this is minutes instead of hours.
Continue reading

Time Savings

Claims submission is easy when you have done it a few times. It is not always obvious at first if you have done something like not added a receipt where required. Lots of the claim screen is taken up with banners and messages, these should be defaulted to minimised. Approval process is easy.
Continue reading

Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (48)
    8.7
    87%
  • Customizable Approval Policies (36)
    8.6
    86%
  • Financial Document Management (35)
    8.3
    83%
  • Employee Expense Reporting (56)
    8.2
    82%

Reviewer Pros & Cons

View all pros & cons
Verified User
Engineer in Information Technology
Information Technology & Services Company, 11-50 employees
NR
Nick Riches
Technical Engineer
Sinclair (Machinery, 51-200 employees)
Return to navigation

Pricing

View all pricing

Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
Return to navigation

Features

Expense Management

Expense management features

8.1
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.0
Return to navigation

Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of The Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of Mileage tracking with Webexpenses.Screenshot of A display of expense-related spend, reported and tracked with customisable reports.Screenshot of The mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
Return to navigation

Comparisons

View all alternatives
Return to navigation

Reviews and Ratings

(1160)

Attribute Ratings

Reviews

(1-20 of 20)
Companies can't remove reviews or game the system. Here's why
April 15, 2024

Overall very good and easy to use

Verified User
Employee in Marketing
Oil & Energy Company, 51-200 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Mobile Interface Availability and Impressions
Yes
The mobil interface works very well. I am able to record my expenses such as milage and upload photos of my receipts on my apple device in the moment, which is very useful. That being said, the actual application is buggy, sometimes it works properly and other times it does not, but this could be the software or my apple device.
April 15, 2024

Webexpenses review

MD
Matthew Delaney
UK and Eire Sales Manager DbM
Meridian Audio Ltd DbM (Consumer Electronics, 51-200 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Mobile Interface Availability and Impressions
Yes
Pretty well but there are a few issues where it is too clever for its own good. For example you pretty much have to use the mileages it calculates for a journey and does not allow alternative routes which you may have chosen for traffic reasons. Too fixed to ammend which is very annoying. I dont know how it caluculates but there is no manual over ride and if you do change the distance it says ...computer says no! Makes me mad
November 15, 2021

Webexpenses - stay on top of your expenses

NF
Nick Ford
Engineer
Arrow Communications (Telecommunications, 201-500 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Mobile Interface Availability and Impressions
Yes
The mobile interface works really well - it is clear and easy to add a claim on on the go - I have sometimes had a problem adding a receipt to a claim but if you just take a picture you can add this to a claim later from the gallery where the picture has been stored.
November 04, 2021

A work in progress solution requiring further refinement

Verified User
Manager in Research & Development
Pharmaceuticals Company, 51-200 employees
Score 4 out of 10
Vetted Review
Verified User
Incentivized
Mobile Interface Availability and Impressions
Yes
The mobile interface is inferior to the desktop web browser applet, the iOS interface is glitchy with some awkward page/tab navigation controls. This often means that work effort is lost because - for example - data inputted are not saved when expected, meaning further time is required to re-enter information.
Return to navigation