Better than nothing but still a flawed system.
It is being used to manage expenses for all individuals who are in remote locations. Everyone in the business has to use it and expenses …
Starting at $9.76 per month per user
View PricingOverview
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
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How Webexpenses Differs From Its Competitors
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Popular Features
- Payment Status Tracking (43)8.787%
- Customizable Approval Policies (31)8.686%
- Duplicate Bill Detection (33)8.585%
- Employee Expense Reporting (50)8.282%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
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Product Details
- About
- Integrations
- Competitors
- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Webexpenses starts at $9.76.
Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
Comparisons
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Reviews and Ratings
(1160)Attribute Ratings
Reviews
(1-4 of 4)Companies can't remove reviews or game the system. Here's why
April 16, 2024
Webexpense review
Webexpenses is used by the whole organization for management of expenses for staff
- allows mileage calculation at the end year for claiming
- Mobile app for taking pictures of receipts
- ability to access from anywhere
- website sometimes difficult load receipt images
- sometimes the image scanning reading changes the values which are incorrect
N/A
N/A
N/A
N/A
- I believe there has been a positive ROI due to our usage
Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
5000
Across the board all dept. use Webexpenses
2
These are IT administrators
- The system notifies the user
- The system works out mileage
- The system works out the VAT
- integration of company credit card use
- integration of online booking tools like click travel
No
- Cloud Solutions
- Scalability
- Ease of Use
I wasn't involved in the process
- Don't know
- User uptake when it wasn't compulsory
- Online Training
Not that I aware of
No - we have not done any customization to the interface
Not
not sure
Unknown I don't know if we have premium support
No
over a weekend when our inhouse team wasn't available the webexpenses team met my requirements.
- Image upload
- working out Mileage
- ordering items when there is a large amount
Yes, but I don't use it
April 16, 2024
Streamlined easy to use process for expense claims
We use it for monthly car mileage claims and general office expenses. Webexpenses keeps everything all in one place and documented easily for ease of accounting and audit purposes. The app is very convenient to me able to keep on top of any claims needed and quickly. All works well.
- Keeping receipts documented.
- The app keeps everything at your finger tips.
- The app sometimes crashes when loading lots of items under one claim.
100%
10.0
100%
10.0
- Speed of month end claims.
Yes, with Webexpenses the approval claim process is straightforward and easy to do.
3
Customers facing employees
1
Knowledge
Expereience
Expereience
- Speed
- Efficiency
- transparentcy
- using the app
- cant think of anything
No
- Ease of Use
No change
- Implemented in-house
No
- none really
- In-Person Training
Nothing really
No - we have not done any customization to the interface
No - we have not done any custom code
n/a
no
No
n/a
- mobile functionality
- nothing really
Yes
just as good as the desktop version
- none
- no
June 23, 2023
Improved efficiency and accuracy with Webexpenses
We will be using Webexpenses expense management features across our entire company. Webexpenses streamlines employee expense capture and tracking, and creates uniformity and consistency for the approving supervisors and accounting staff. This process offers flexibility for the end-user to process each expense. The multiple approval levels ensure policy compliance.
- Optical receipt capture.
- Receipt matching to bank card statement line items.
- Claims dashboard for easy review.
- I'd like to see improved functionality for intra-departmental account code selection.
- The report writing is limited
- The claim item processing for split expenses is glitchy and we often need support to complete the split
- Customer service responses can be slow.
85%
8.5
84%
8.4
- Staff time and cost savings moving from a manual expense management system to Webexpenses.
- Improved accuracy with GL code capture
- Improved accountability with the approving supervisors
We've moved from a manual expense management system of spreadsheets, credit card statements, and receipt originals to real-time, on the fly, expense capture with account coding, and an easy submission/approval process.
This is our first system.
34
purchasing for all ministries
2
Two finance staff support the process. The Webexpenses administrator has limited background in IT processes.
- Efficiency
- Accuracy
- Accountability
- None that I can think of
- Mileage reimbursement
No
- Price
- Product Features
- Product Usability
- Product Reputation
Price and Product Usability are tied for the most important factor. As a church, we have limited financial resources. Our prior manual system was very time consuming, and error prone.
I don't think I would change the process.
- Implemented in-house
Yes
The two admin staff were trained initially, to learn the complete functionality of the system. Next, 3 pilot users were trained, followed by the entire group.
Change management was a small part of the implementation and was well-handled
- Challenges integrating the Webexpense workflow and our internal workflow with GL codes
- Managing the various Webexpenses date-related processes. Expense date? Receipt date? Credit Card transaction date? claim date? This makes report writing complicated.
- The design of our internal ministry departments was different from the Webexpenses company and department management, so we had to develop some work-arounds
- Online training
Not sure. We are new to the system and still tweaking it.
Not that I am aware.
I am not aware of this feature.
No
Our implementation specialist, Rita, quickly answered a complicated questions related to how our church uses the product.
- mobile phone app for expense capture
- proxy user functionality
- Switching receipts from personal spend to credit card
- administrative level report writing
Yes
Very well
- ACS
We have to export reports from Webexpenses, then import into ACS. The export file has to be manipulated before import to ACS.
- None at this time
- File import/export
None
Develop a good understanding of the Webexpense report date range option and applicability to your method of GL management.
User fees.
no.
No
- N/A
- N/A
No
February 02, 2023
Very Efficient Software
It was difficult at first shifting from using excel sheet to Webexpenses as I need to scan all documents and upload to the system. As I progress, it is become user friendly for me and I can easily track my previous expenses using Webexpenses. Less error was observed based from my experience.
- Can track previous expenses
- Can see status of my reimbursements
- Webexpenses can detect the amount in the receipt
- Once the photo of the receipt has been uploaded, it should only be one click and not too many clicks
100%
10.0
100%
10.0
- good investment
- effective financial system
- less to errors
It improves effiency on claims submission
45
Projects, customer service, sales and marketing
None
- Easy to track expenses
- User friendly
- Error free for claiming of expenses
- none
- none
No
- Product Features
Can easily track expenses
I will still choose Webexpenses
- Implemented in-house
No
Change management was a small part of the implementation and was well-handled
- resistance to change
- No Training
Yes
None
No - we have not done any customization to the interface
No - we have not done any custom code
None
None
No
None
- tracking expenses
- status of reimbursements
- less error
- uploading the receipt
- too many buttons to click
No