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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Recent Reviews

My Webexpenses

7 out of 10
April 16, 2024
Incentivized
We use the expenses system for our employees to submit their claims remotely and we use the purchase ledger system. It is used across the …
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Webexpenses review

8 out of 10
April 16, 2024
Incentivized
Webexpenses is good for the use on the mobile phone for inputting claims and also attaching photo receipts. I use this service at least …
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How Webexpenses Differs From Its Competitors

Time Savings

I have used it to manage my own internal expenses, but have not used it to automate many processes. I have only used it for a very manual process because I am an individual contributor and am not managing any expenses, team members, or items that are expensed other than my own.
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Time Savings

The customisable export is useful for businesses as it can be tailored to individual needs. Some fields are not exportable which seems strange. As mentioned before it can be buggy. People often complain to me they can't see fields or their input disappears. Some issues are down to users not being …
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Time Savings

Webexpenses has allowed all staff to have a reduction in time submitting claims and the managers have more time due to the ease approvals are managed. Scanning and reading of receipts works well
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Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
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Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …
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Time Savings

Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly …
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Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice. I have also had to use expense claims for cpd course booking for staff, staff treats and company essentials such as stationary etc....
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Time Savings

Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
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Time Savings

Webexpenses has saved me ending up with piles of receipts each month. I used to have piles of receipts in my glove box in my work bag and guaranteed not to be able to locate all of them at the end of the month. Now I press a few buttons and I am done this is minutes instead of hours.
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Time Savings

Claims submission is easy when you have done it a few times. It is not always obvious at first if you have done something like not added a receipt where required. Lots of the claim screen is taken up with banners and messages, these should be defaulted to minimised. Approval process is easy.
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Time Savings

The app means i can add to my expenses immediately after purchase instead of waiting for access to a desktop. Whilst travelling abroad, i know expenses would be accepted in different currencies and travel mileage is always generously taken in to account to ensure staff are not short changed on …
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Time Savings

It no longer requires one person to submit all of a team's expenses. Instead, the individuals of that team can submit their own expenses and this saves one person doing it all.
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Time Savings

By automating our expenses management process, we have saved a heap of time. Previously there were manual follow ups (not to mention the re-follow-ups) whereas now the system keeps track of the status of all the expenses and sends out notification where appropriate. Overall, it has been a net …
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Time Savings

Employees create a new claim per month, add items to the claim and then submit it at the end of the month. This is then automatically sent to managers, who approve or decline the claim, then it goes on to the finance department and processed for payment.
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Time Savings

Webexpenses does save time when it comes to keeping track of claims, milage and receipts. This was manually done in the past and now I can keep track of my milage and receipts electronically. It also saves time during the expense approval process, since it is just a few clicks to submit my report.
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Time Savings

Submitting claims is now done at the click of the digital button and then an email is sent to the approver who authorizes or rejects the expense claim through the system. Problems or issues with the claim (i.e. over a certain expense limit) are flagged at all stages making it easy to identify and …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (43)
    8.7
    87%
  • Customizable Approval Policies (31)
    8.6
    86%
  • Duplicate Bill Detection (33)
    8.5
    85%
  • Employee Expense Reporting (49)
    8.4
    84%

Reviewer Pros & Cons

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Verified User
Executive in Information Technology
Civil Engineering Company, 1001-5000 employees
Verified User
Engineer in Engineering
Telecommunications Company, 1001-5000 employees
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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.1
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.0
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of the Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of mileage tracking with WebexpensesScreenshot of a display of expense related spend, reported and tracked with customisable reports.Screenshot of the mobile app, where users' expenses can be built, submitted and approved

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews and Ratings

(1160)

Attribute Ratings

Reviews

(1-25 of 721)
Companies can't remove reviews or game the system. Here's why
April 17, 2024

Not bad for the price

Verified User
Employee in Finance and Accounting
Publishing Company, 501-1000 employees
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Usability
6
Some fields are customiseable which makes it user friendly. It would be good to have more features on this as users are not Finance or Tech minded to need to make things simple.

I get complaints from users that the system is buggy. E.g the fields are not shown on screen (zoom issues), filled in fields disappear etc. Sometimes the system kicks users out, not sure if too many people are logged in but this can be frustrating.
April 16, 2024

Improves efficiency and productivity by automating your expense process

NI
Niz Islam
Service Delivery Team Leader
Origin Housing (Non-profit Organization Management, 201-500 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
8
At first it is a little difficult to use but it becomes easy after a couple of times and then it is just routine. So much time is saved by not having to manually enter the expense claim as it is all automated by the accounts payable team. It has been well received in the business.
April 16, 2024

My Webexpenses

Verified User
Employee in Finance and Accounting
Computer Software Company, 11-50 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
The system is very simple to use once you get the hang of it and set up all the customer defaults. It makes life a little easier without all the paperwork around. I am a tidy desk, tidy mind person so I can think a lot clearer if I have a clear desk. I can refer to old invoices to check who authorized them.
April 16, 2024

Webexpenses is a useful tool for our business

Verified User
Consultant in Sales
Construction Company, 51-200 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
Overall it is quite easy to use. Some parts are slightly counter intuitive but can be worked out. The mileage tracking is useful but the map is hard to use if you need to specify a route you took. Often it uses the shortest route which is not often the route you will actually use.
April 16, 2024

review of webexpenses

RS
Rory Sans
Sales Executive
James Latham Timber (Purfleet) (Paper & Forest Products, 201-500 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
6
Webexpenses is a very easy to use program. It takes a little while to learn where everything goes, then it is very easy to do once you have learned that. Sometimes it can be awkward and time consuming to add receipts to the correct element of the claim, although once you are on the right path it becomes apparant.
April 16, 2024

Webexpenses review

Verified User
Employee in Corporate
Veterinary Company, 1-10 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
8
As explained in previous questions. This product is very good for time management and keeping track of expenses claimed and petty cash till float totals to make sure nothing is missing. Only downside I find is that you have to press submit twice and have to wait for approval until a 2nd claim can be made. I would recommend this product for use in a business such as a vet practice.
April 16, 2024

Webexpense review

LB
Leon Brydges
Technical Specialist
Daisy (Computer Networking, 5001-10,000 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
10
It [is] the ability to access anywhere 24/7 with or without a laptop or the need to use a VPN connection which elevates this above any in-house solution that we could develop and that really simplifies the management of the expenses process going forward for the business as a whole.
April 16, 2024

Quick Efficient & Easy To Use

Verified User
Team Lead in Product Management
Construction Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
10
I find it easy to use and have not encountered any problems. I am not the most technical minded as my generation used to have to put coins in the phone if you wanted to make a call.
Now I just take a photo then add a few details about the purchase and press save.
April 16, 2024

User Review

Verified User
Manager in Human Resources
Staffing & Recruiting Company, 201-500 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
As before overall usability is good, there are some areas that could be improved such as adding new mileage claims without a new window and map pop-up. Adding receipts is not as straightforward as it could be. Approval process is quick and easy, historical data is easy to access and interrogate.
April 16, 2024

Get rid of paper receipts and deal with claiming expenses at the time and not later!

Verified User
Director in Professional Services
Insurance Company, 11-50 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
I still find elements clunky and a few times my entries have got corrupted and then it has corrupted the entire claim. This was not great as I had thrown away receipts and then couldn't properly record them and I had lost all the photos, etc.
April 16, 2024

Expenses made easy

Verified User
Employee in Other
Pharmaceuticals Company, 201-500 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
9
App and website are simple to use and easy to add receipts to. Receipt retention could definitely be better. Titles for vaults could be simpler but this could be more company specific. Explanation for some of the expense options could be more informative as unsure of the differences between certain choices.
April 16, 2024

Web Expense Review

Verified User
Manager in Information Technology
Education Management Company, 201-500 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
9
It's pretty good. Like all systems, there are area's for improvement, however in the grand scheme of things, after evaluating a heap of competitors, web expense was the best bang for our buck. We will keep an eye on the market, however for now we are happy with our selection.
April 15, 2024

Overall very good and easy to use

Verified User
Employee in Marketing
Oil & Energy Company, 51-200 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
For the most part, the software overall usability is easy. I am able to keep better track of my travel and milage. There are a few instances when it becomes cumbersome, such as when needing to calculate the correct milage for a particular travel and when navigating between expense windows.
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