Overview
What is Workday HCM?
Workday Human Capital Management is built as a cloud-based system with global consistency in user experience. Workday HCM is part of a broader system with other Workday products.
Workday HCM Review
All in one, for all users alike.
Workday HCM is the best I've used so far!
Unlogical but it works
Applications, contracts, checking information about managers.
Job advert and all infomation about …
Fun, Easy to Use Solution for HR!
Overall great with all in one solution and easy to use.
Workday - The best way to manage people!
Fully align and develop your workforce with Workday's best-in-class skills and performance management platform
Workday for HRMS
Workday makes Leave management and Goals management easy!
Workday works for me
Perfect Human Capital Management Product.
Workday Human Capital Management Makes Me Want to Work All Day
Workday is probably the best human capital management tool in the world right now.
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Update personal information (85)8.181%
- Employment history (83)8.181%
- Job profiles and administration (85)7.878%
- Workflow for transfers, promotions, pay raises, etc. (81)7.676%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting / Integration Services
Starting price (does not include set up fee)
- $100 per year per user
Features
Human Resource Management
Organizing, tracking and providing instant access to critical employee data, job profiles, transfers, promotions, and benefits information.
- 8.7Employee demographic data(74) Ratings
Administrators have the ability to enter detailed demographic data for each employee.
- 8.1Employment history(83) Ratings
Employment history is the ability to track previous positions held.
- 7.8Job profiles and administration(85) Ratings
Job profiles and descriptions can be created and edited.
- 7.6Workflow for transfers, promotions, pay raises, etc.(81) Ratings
Employee move workflow provides the ability to move employees to different positions and apply pay raises.
- 7.8Organizational charting(80) Ratings
Organizational charting is the ability to create hierarchical charts.
- 7.9Organization and location management(79) Ratings
Organization and location management allows employees to be managed across multiple geographical locations.
- 7.2Compliance data (COBRA, OSHA, etc.)(53) Ratings
Compliance capabilities ensure full compliance with federal workplace regulations by capturing required data in central database.
Payroll Management
Provides for pay calculation and benefit plan administration, in addition to managing direct deposit, salary revisions and payroll tracking.
- 7.3Pay calculation(62) Ratings
Pay calculation provides for computation of employee pay with state and federal deductions.
- 7.7Support for external payroll vendors(51) Ratings
Support for external payroll vendors is the ability to integrate with 3rd-party payroll services.
- 7.3Off-cycle/On-Demand payment(13) Ratings
Provide employees access to wages accrued during the pay period before the end of the pay cycle.
- 6.8Benefit plan administration(58) Ratings
Benefit plan administration is administration of health insurance plans and 401k plans, and other benefits.
- 7.3Direct deposit files(63) Ratings
Direct deposit is the ability to electronically transfer pay to an employee’s personal bank account.
- 7.5Salary revision and increment management(60) Ratings
Salary revision is the ability to modify individual employee pay.
- 7.4Reimbursement management(37) Ratings
Reimbursement management provides cash reimbursement for employee expenses related to business travel or other.
Leave and Attendance Management
Streamlines communication between HR and employees and facilitates efficient management of employee leave including requisitions, approvals, balance calculation, and annual carry-forward.
- 7.9Approval workflow(66) Ratings
Approval workflow is the process for approving employee paid time-off requests.
- 7.9Balance details(66) Ratings
Balance details is automatic updating of paid time-off balance to reflect time taken.
- 8Annual carry-forward and encashment(53) Ratings
Annual carry-forward and encashment enables unused paid time-off days to be carried forward to new year, or paid in cash.
Employee Self Service
Employee portal allowing employees to view and update their personal information.
- 7.8View and generate pay and benefit information(76) Ratings
Employees can view pay and benefit data and print pay stubs.
- 8.1Update personal information(85) Ratings
Employees can update personal profile with change of address, dependents, or other personal data.
- 6.7View company policy documentation(66) Ratings
Employees can review company handbook, and corporate policy documents.
- 7.8Employee recognition(52) Ratings
thank a team member
- 7.8View job history(76) Ratings
Employees can view all positions held at the company.
Asset Management
Maintaining a record of assets such as laptops, pagers, cell phones, etc. issued to employees. Record typically includes asset type, number, serial number and date of issuance.
- 6.8Tracking of all physical assets(22) Ratings
Tracking of track laptops, pagers, phones, and other company equipment.
HR Reporting
Pre-built and custom reports, and integration with external data.
- 8.1Report builder(69) Ratings
Report builder allows custom reports to be created using a GUI.
- 7.9Pre-built reports(71) Ratings
Pre-built reports is the provision of a variety of canned reports on employee retention, and other key metrics.
- 7.4Ability to combine HR data with external data(59) Ratings
Ability to bring data from external systems like CRM and combine with HR data.
Onboarding
Employee onboarding is the process of orienting new hires to the social and performance aspects of their jobs so that they are able to function in their new roles as quickly as possible.
- 8.1New hire portal(47) Ratings
New hire portal eliminates printing and mailing with a personalized portal of all required reading, corporate information, and all forms and other paperwork, online.
- 8Manager tracking tools(47) Ratings
Tracking tools allow hiring managers to check status on individual hires for all onboarding activities.
Performance and Goals
Goal alignment is the practice of ensuring that all employees have clearly defined goals in support of the overall corporate strategy.
- 7.6Corporate goal setting(44) Ratings
Corporate goal setting is the ability to define corporate goals, and/or vision statements in the system.
- 7.7Individual goal setting(53) Ratings
Individual goal setting is the ability to define individual goals that align to organizational and subordinate goals.
- 7.2Line-of sight-visibility(46) Ratings
Line-of-sight visibility is the provision of line-of sight visibility for each goal to see how goals support overall corporate objectives.
- 7.4Performance tracking(52) Ratings
Performance tracking allows managers to track individual progress against goals as a component of overall performance.
Performance Management
Performance management is the process of ensuring employees meet pre-determined objectives and goals through regular check-ins and appraisals.
- 8Performance plans(56) Ratings
Supervisors have ability to build individual performance plans including, goals, competencies, etc..
- 7.7Performance improvement plans(48) Ratings
Supervisors can track disciplinary actions such as performance improvement plans.
- 8Review status tracking(52) Ratings
Supervisors can monitor and track review status completion with dashboard showing milestones and status.
- 8.3Review reminders(52) Ratings
System can generate reminders to ensure review completion timeliness.
- 8.6Multiple review frequency(46) Ratings
System supports multiple review types including annual, quarterly mid-year and anniversary reviews.
Succession Planning
Succession planning is the identification and development of internal employees with the potential to fill key business leadership positions in the company.
- 7.2Create succession plans/pools(31) Ratings
Managers can create and manage pools of potentially high-performing individuals.
- 7.3Candidate ranking(31) Ratings
Candidate readiness for key business positions can be ranked and assessed.
- 7.5Candidate search(33) Ratings
Candidate search provides search capabilities for potential candidates based on attribute or other profile data.
- 7.4Candidate development(32) Ratings
Candidate development is the ability to assign learning and development goals.
Recruiting / ATS
Recruiting or Applicant Tracking Software is software used to manage the recruitment process electronically by handling job postings, applicant status, resume management, etc.
- 7.9Job Requisition Management(39) Ratings
Job Requisition Management – Job requisition management is the ability to create jobs quickly and easily
- 8.1Company Website Posting(32) Ratings
Software allows postings to be displayed on the company website
- 7.8Publish to Social Media(29) Ratings
Software provides ability to publish postings to social media sites
- 7.9Job Search Site Posting(33) Ratings
Software provides ability to publish postings to top job search sites
- 7.9Duplicate Candidate Prevention(32) Ratings
Duplicate candidate prevention prevents candidates already in the system from being added
- 7.8Applicant Tracking(33) Ratings
Applicant tracking allows recruiters to assign applicants to various stages so others can see status at a glance
- 8.2Notifications and Alerts(37) Ratings
Notifications and reminders inform you of tasks to be completed
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Workday HCM?
Key product areas:
- Human Resource Management
- Organization Management
- Business Process Management
- Reporting and Analytics
- Employee and Manager Self-Service
- Absence Management
- Benefits Administration
- ACA Management
- Compensation Management
- Performance and Goal Management
- Talent Management
- Survey Framework
- Contingent Labor Management
Workday HCM Features
Human Resource Management Features
- Supported: Employee demographic data
- Supported: Employment history
- Supported: Job profiles and administration
- Supported: Workflow for transfers, promotions, pay raises, etc.
- Supported: Benefits information
- Supported: Organizational charting
- Supported: Organization and location management
- Supported: Compliance data (COBRA, OSHA, etc.)
Payroll Management Features
- Supported: Pay calculation
- Supported: Support for external payroll vendors
- Supported: Off-cycle/On-Demand payment
- Supported: Payroll history for each employee
- Supported: Benefit plan administration
- Supported: Direct deposit files
- Supported: Payroll tracking and auditing
- Supported: Salary revision and increment management
- Supported: Reimbursement management
- Supported: Statutory form management
Leave and Attendance Management Features
- Supported: Approval workflow
- Supported: Email notifications
- Supported: Balance details
- Supported: Travel absence management
- Supported: Annual carry-forward and encashment
Employee Self Service Features
- Supported: Employee login
- Supported: View and generate pay and benefit information
- Supported: Update personal information
- Supported: Request time off
- Supported: View job history
- Supported: View company policy documentation
- Supported: View company news and information
- Supported: Employee recognition
Asset Management Features
- Supported: Tracking of all physical assets
HR Reporting Features
- Supported: Report builder
- Supported: Pre-built reports
- Supported: Ability to combine HR data with external data
Integration with other HR capabilities Features
- Supported: Additional HR capabilities (talent management, LMS, etc.) supplied by same vendor
- Supported: Additional HR capabilities (talent management, LMS, etc.) supplied by different vendor
Performance Management Features
- Supported: Performance plans
- Supported: Performance improvement plans
- Supported: Review status tracking
- Supported: Review reminders
- Supported: Multiple review frequency
Succession Planning Features
- Supported: Create succession plans/pools
- Supported: Candidate ranking
- Supported: Candidate search
- Supported: Candidate development
Onboarding Features
- Supported: New hire portal
- Supported: Manager tracking tools
Performance and Goals Features
- Supported: Corporate goal setting
- Supported: Individual goal setting
- Supported: Line-of sight-visibility
- Supported: Performance tracking
Recruiting / ATS Features
- Supported: Job Requisition Management
- Supported: Company Website Posting
- Supported: Publish to Social Media
- Supported: Job Search Site Posting
- Supported: Duplicate Candidate Prevention
- Supported: Applicant Tracking
- Supported: Notifications and Alerts
Additional Features
- Supported: Reorganization Management
- Supported: Workforce Planning
Workday HCM Video
Workday HCM Competitors
- Oracle Fusion Cloud HCM
- SAP SuccessFactors
- Ultimate Software
Workday HCM Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(569)Attribute Ratings
- 10Likelihood to Renew17 ratings
- 6.6Availability8 ratings
- 7.3Performance7 ratings
- 8Usability11 ratings
- 8.1Support Rating21 ratings
- 7Online Training7 ratings
- 9.6In-Person Training6 ratings
- 8Implementation Rating11 ratings
- 7.5Configurability2 ratings
- 7.3Product Scalability1 rating
- 8.2Ease of integration1 rating
- 5Vendor pre-sale1 rating
- 7Vendor post-sale1 rating
- 7.8Talent Management Features7 ratings
Reviews
(1-25 of 100)- Robust Search functions
- Security Groups are powerful
- business process creation for validation rules and flows
- The global search is way behind other software offerings
- While the reporting is powerful it is complicated
- Missing a simple way to upload data (EDI is powerful but a simple CSV option would be nice too)
Workday HCM Review
- Time Management
- Recruitment
- Onboarding
- Payroll
- Workforce Management
- Messaging
- Quick Calls
- Feasibility
All in one, for all users alike.
- Organization
- Speed
- Features
- Internal communication
- Design wise it needs an upgrade on the looks
- Some options bug constantly
- Direct support should improve.
Workday HCM is the best I've used so far!
- The flow between HCM and payroll
- Ease of use
- Reporting
- Security can be complicated
- no search on inbox or notifications
Maybe not so much for smaller employees in one or two states, or a start up with few employees.
Unlogical but it works
Applications, contracts, checking information about managers.
Job advert and all infomation about advirtesed jobs.
- Show the status of candidates.
- Put advertisements of jobs on company site and LinkedIn.
- Show error messages with the exact error instead of No candidate available. Example at goverment questioner- check goverment questioner or something like that.
- Show interview feedback from the link of the notifications of it.
- Show the copy candidate to an other req beside the other buttons.
- Be able to change compensation grade in the compansation grade field.
- Possibility to delete inbox items pleeeeeeeeeeeeeeeeeeeeeeese!
- Having clickable options for everything instead of searching it with writing it in the searchbar. This is particulary annoying.
That I can send mass messages.
I can see steps happening with the candidates.
Hiring manager can change status when I put it in People Leader Shortlist Review.
Less appropriate:
When candidate answered yes for goverment related job, and the error message is just "no canidadate available" when I try to change the candite's status.It is difficult to undersatand it in thebeginning. Many times hiring managers has no idea where to find something.
You need to unpost andrespost job advert for synchronization.
Need to clock on "to do" after puting candidate in interview stage.
Fun, Easy to Use Solution for HR!
- Recognition and Appreciation
- Internal Communication
- Workforce Management
- Recognition : I wish Workday invested in more badges
- Leaderboard : We have games within the organisation, A leaderboard would be nice to have
- Profile : Sometimes individual profiles have missing information. I wish there was a way to make a few fields mandatory
Overall great with all in one solution and easy to use.
- Simple UI.
- Easy to onboard new user.
- easy to understand option for editing or managing something.
- Should have more option in time sheet like choose project code or something.
- On The pay page, it should have options to view past salaries; it may be there already but not in the version that I use.
- The employee information page does not have a back button to navigate to the previous page.
Workday - The best way to manage people!
- HR tracking.
- What compensation each employee gets.
- Super clean & easy to use.
- More integration.
- More countries to be introduced.
- Should be a global introduction to all companies.
Fully align and develop your workforce with Workday's best-in-class skills and performance management platform
- Spend Management: strategic sourcing, inventory management, procure-to-pay, and expense tracking.
- Human Capital Management: HR, employee experience, knowledge, and case management.
- Talent Management: talent acquisition, performance optimization, and learning modules.
- Analytics and Reporting: financial performance reporting and benchmarking.
- User-level customization capabilities.
- Improved dashboard enhancements.
- Backend database access and querying capabilities.
Workday for HRMS
- Detailed Functionalities for HR Activities
- In-app and email Notifications for activities pending
- SSO logins for employees
- Neat looking UI
- Absence Management is very well defined
- Search option is really difficult for some fields LOVs
- Errors are not very clear sometimes and not easily understood how to resolve the same
- No back button on pages are really a letdown
- Notifications kept showing even after read (for weeks)
Workday makes Leave management and Goals management easy!
- Leave management
- Employee details management
- User interface can be modernized.
Workday works for me
- Allows managers and employees to provide feedback to one another
- Workday [Human Capital Management] is a great storage of payroll and paystub information
- [It] allows companies to upload mandatory training modules
- Some of its interface is not very intuitive
- It takes several clicks and digging to get to some basic info
- Its layout is outdated compared to other internal websites
Perfect Human Capital Management Product.
- Management of resources.
- Management of our records database.
- I have not experienced any area where it needs improvement.
Workday Human Capital Management Makes Me Want to Work All Day
- Makes it easy to charge specific work orders when tracking time.
- Accurately creates report for year-end reviews and goal tracking.
- Allows users to comment on ongoing work tasks that can be seen by management.
- Can use software to see how much time is left in vacation or sick banks.
- Allows users to quickly elect benefits for the next calendar year, with controls to prevent inadvertent benefit selection. Summarizes total premium cost.
- Sometimes time charge errors are hard to uncover, particularly when multiple hour submittals have not been saved.
- Adding, editing and deleting performance tasks can be difficult to manage.
- The mobile app can be easier to use than the web browser version.
Workday is probably the best human capital management tool in the world right now.
- Workday is easy-to-use for end-users due to its simple interface.
- Workday can be unlimitely configure by the Workday team in order to meet the critical business needs (e.g. approval flows, business rules, validations, etc.)
- Easily and accurately track and maintain employee data.
- Easily allow the HR team to pull data and information through report writer.
- Workday Studio allows Workday to be integrated with other platforms, leading to automation and time-savings using Workday as the main source of truth.
- Even though Workday is easy-to-use for end-user, negative feedback on Workday generally revolve around the interface that doesn't look modern.
- Even through Workday allows unlimited configuration, learning one Workday module can take up to 2 years. Workday configuration is not as simple as other HCM softwares.
- Even though Workday provides learning course, it is extremely expensive.
- Even though Workday has Workday Support to support errors, issues, and bugs on Workday, Workda Supports tend to be kind of slow when compared to other softwares support.
- Workday is extremely expensive when compared to other HCM softwares.
I don't think Workday is not well-suit or not appropriate on any circumstances. In the past, I have used software like Eagle and Opera which is on a different level when compared to Workday. If I have to comment anything negative, as mentioned prior, Workday is difficult to learn. In order to master a module, it could take up to 2 years. From the scenario above, if someone has no experience on Workday at all, it would take them at least 6 months of Workday learning in order to configure the scenario mentioned above.
Workday works for you.
- Manage Time Off requests.
- Requisitions for new hires.
- Promotions and pay increase.
- The requisition and candidate flow can take a bit to get used to, there are some arrows to go to the next candidate that aren't in the best place for workflow.
- For our hourly employees that work in multi-departments where a rate change is required, there isn't a way to make that change in the inbox module. It would be great if this functionality was added for a more productive flow.
Best in class system for HCM
- Instant access to information, such as PTO, performance, role, etc.
- Can access reports filtered for specific data points or fields.
- Easy to use.
- One central database location for all personnel information.
- Secure and limited access is given on a need to know basis.
- Certain information can not be accessed and/or updated by the own individual. For example, for a name change, an individual would need to contact HR directly for updates or changes to information.
- Lack of notification emails when updates are done or if pending items are awaiting responses. The employee needs to log in to find out if anything is pending or not. It would ideal if automatic email notifications go out if anything is still pending updates or changes have been made.
- Effective dating not available for all changes in generates reports. For example, if a change was made to a certain field, the report generated does not display the effective date of the change.
Workday: A Data Powerhouse
- Customized detailed reporting
- Absence management
- Business processes and transactions
- Accurate and real time data
- Effective dated custom fields
- Importing data
Workday streamlines my "work day" experience!
- Streamlined platform that is useful across multiple business units
- User-friendly dashboard
- Excellent integration for financial and human resources-related tasks
- The search tool could always use improvement
- Time off balance can be confusing
- More integrations could be useful
Flexible, Customizable and Intuitive
- Groups employees in management hierarchies and creates Org Charts that are easy to navigate and allow for visualizing management chains regardless of employee locations
- Intuitive and easy to use. The Workday search functionality works very much like Google; one can search for anything that they have access to in the database and drill down into the various details. All information is connected through hyperlinks and users can easily keep digging into the details for as far as their security access would take them.
- Tasks such as to do, review or approve items are sent to the user's Workday Inbox, very much resembling email. Notifications about outstanding "to do" items are also sent to each the user's work email address on a daily basis.
- Language translations of custom data fields and business processes across different modules are not available and each client has to maintain these on their own. This can significantly challenge system adoption and utilization, in countries where English is a second language.
- Limited ability to customize system generated error messages (often heavy of technical jargon) leads to inability for the end user to self-service in resolving simple transactional issues and causes a high volume of escalations to the system support team.
- Inability for the system to handle multiple transactions with the same effective date and determine what would be the most up to date information based on the timestamp of each transaction. This creates a constant need for data corrections, cancellations or rescinding of transactions to accommodate entry of additional information effective dated on the same day or users have to future date transactions to avoid conflict.
Workday HCM Review
- Act as Proxy feature is really cool and helps function as an admin effectively
- Benefits module is good
- Overall look and feel is good. Easy to use
- Workday is not customizable in terms of user interface
- Reporting capability is very limited
- Many Fonts and text editing features are missing while providing feedback
HCM for the Modern Age
- Reporting. There seems to be a virtually limitless way to report on hundreds of different data points
- Performance Management capabilities have gone from manual pen and paper to online and fully automated with built-in routing and workflows
- Payroll services have been enhanced and pay changes have been streamlined and made more efficient
- Reporting. Can be very messy if the user does not know what they're doing
- Roles in Workday need more configuration capabilities
Workday needs a better UX and user research team
- HR process workflows
- Mobile app is pretty good
- Less emails, more notifications are good, especially the way it bundles the notifications
- The web interface is awful
- Terrible, terrible, UI. No modern features like auto-save. I can't count the times I have lost work.
- Their UX team (if it even exists) must be aliens, because I can't see how humans would have come up with the UI conventions they have.
- Who creates a website application where you can't open stuff in multiple browser windows and tabs easily?
Amazing all-in-one software
- Performance Tracking
- Compensation
- Time Off
- User Friendly
- Clean Design
- Seamless
- It's only useful if your manager and other co-workers adopt it too, otherwise, it'll be lacking data/functionality.
- Sometimes some forms or information isn't where you'd think it is, intuitively, so you have to go on a bit of a hunt for it.
- I frequently get errors or have access issues with small things that are frustrating. You might reload the page and it'll work which is a bit annoying.
Workday for a scaling company
- Organize People Data
- Scale with the company
- Grow internationally
- Customization
- Expansive use cases
- It's complex to build, which can lead to downstream complications as you continue to build.
- The performance module was not customizable in a way to perfectly fit our needs.
- Various integrations add increased complexity.
Given high costs and high complexity to setup/change, I would not recommend for SMB clients.