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Worldox GX4 is a document management software offering from World Software Corporation. It includes features such as document and email management solution and managing, sharing, and accessing digital content across media.https://media.trustradius.com/product-logos/do/Jn/MIR66PEZITQS.jpegWorldox - a great document management solution for any companyWorldox is in use by my organization and many of my clients as a document management system. It organizes documents in extremely customizable containers and categories. The software works with cabinets and further specifies with multiple levels of categories and document types. Worldox also forces this structure by integrating with all basic applications including Office, Adobe, and browsers.,Forced structure via hooking into every day applications and producing Worldox Open and Save constructs versus the standard application Open and Save menus. Extreme customization options including cabinets, folders, and document types. The indexing system is very useful for locating documents by name, body, date, etc.,Because of its level of integration with applications, this can sometimes have technical issues or software compatibility complications. Standard Worldox does not have built-in remote access. A separate software construct is required to setup a Worldox web client, which more or less involves "checking out" files versus working on them remotely. Enterprise Worldox is required for true online collaboration and remote access. The software will have strange bugs and behavior from time to time. There are frequent smaller updates to patch code along with eventual large updates (GX 3, GX 4, etc.).,10,Greatly improved productivity for users via searching, favorites, and forced organization. Versioning and document preview can also improve productivity versus opening individual files. Can require a "revolutionary" change in the workflow as the application's Open and Save prompts are radically different than normal application usage.,NetDocuments, iManage Work, SOHODOX and IBM Watson Content Analytics,NetDocuments, IBM Watson Content Analytics, iManage Work, SOHODOXWorldox GX4 ReviewWe use Worldox GX4 for our company's document management system. This software is very legal specific, however many other industries could benefit from its use, as it is highly customizable. With Worldox GX4 any/all documents and emails need to be profiled so that they can be easily searched/retrieved by other users in the organization.,Ability to find documents Keeping multiple versions of the same document Ethical walls (to prevent conflict of interest),Cloud product is a little lacking Little bit of learning curve out of the box For a larger organization, may need to dedicate a resource to manage the program,8,Lots of time saved (no more losing documents) All files in one location, resulting in easier backups Ethical firewalls, ideal for law firms,NetDocuments,NetDocuments, Clio, AbacusLawDocs for joy!Brilliant product for organizing legal documents,Document cataloging Legal document management Document version control,Graphic user interface Customer service Mobile app support,8,Reduction in time for document retrieval Security and client satisfaction Ease of use for old and new employees alike,hot docs,8x8 Virtual Office Enterprise Suite, Cisco VoIP PBX, SalesOutlook CRM
  3. Worldox GX4 Reviews
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Worldox GX4
5 Ratings
Score 8.5 out of 101
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Worldox GX4 Reviews

Worldox GX4
5 Ratings
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Score 8.5 out of 101
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Reviews (1-3 of 3)

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Derek Schroeder profile photo
March 30, 2018

Worldox GX4 Review: "Worldox - a great document management solution for any company"

Derek Schroeder
Score 10 out of 10
Vetted Review
Reseller
Review Source
Worldox is in use by my organization and many of my clients as a document management system. It organizes documents in extremely customizable containers and categories. The software works with cabinets and further specifies with multiple levels of categories and document types. Worldox also forces this structure by integrating with all basic applications including Office, Adobe, and browsers.
  • Forced structure via hooking into every day applications and producing Worldox Open and Save constructs versus the standard application Open and Save menus.
  • Extreme customization options including cabinets, folders, and document types.
  • The indexing system is very useful for locating documents by name, body, date, etc.
  • Because of its level of integration with applications, this can sometimes have technical issues or software compatibility complications.
  • Standard Worldox does not have built-in remote access. A separate software construct is required to setup a Worldox web client, which more or less involves "checking out" files versus working on them remotely. Enterprise Worldox is required for true online collaboration and remote access.
  • The software will have strange bugs and behavior from time to time. There are frequent smaller updates to patch code along with eventual large updates (GX 3, GX 4, etc.).
Worldox is well suited for any company looking for document management. It requires training and buy-in from company employees but can greatly improve productivity and organization and reduce clutter on network server storage.
Read Derek Schroeder's full review
No photo available
March 20, 2018

"Worldox GX4 Review"

Verified User
Score 8 out of 10
Vetted Review
Reseller
Review Source
We use Worldox GX4 for our company's document management system. This software is very legal specific, however many other industries could benefit from its use, as it is highly customizable. With Worldox GX4 any/all documents and emails need to be profiled so that they can be easily searched/retrieved by other users in the organization.
  • Ability to find documents
  • Keeping multiple versions of the same document
  • Ethical walls (to prevent conflict of interest)
  • Cloud product is a little lacking
  • Little bit of learning curve out of the box
  • For a larger organization, may need to dedicate a resource to manage the program
Worldox Gx4 is well suited for law firms, specifically in that it does profiling, versioning and ethical walls very well. Finding documents and/or emails that have been previously saved is EXTREMELY easy, saving staff members a lot of time on a daily basis. Worldox forces all users to profile (save) files into a specific format, resulting in universal work flow as well.
Read this authenticated review
Jonathan Mason profile photo
December 13, 2017

Worldox GX4 Review: "Docs for joy!"

Jonathan Mason
Score 8 out of 10
Vetted Review
Verified User
Review Source
Brilliant product for organizing legal documents
  • Document cataloging
  • Legal document management
  • Document version control
  • Graphic user interface
  • Customer service
  • Mobile app support
Great for use in a transactional law practice. Not great for use on mobile apps and on the move in a remote-friendly workplace.
Read Jonathan Mason's full review

Worldox GX4 Scorecard Summary

Likelihood to Recommend (5)
8.5

About Worldox GX4

Worldox GX4 is a document management software offering from World Software Corporation. It includes features such as document and email management solution and managing, sharing, and accessing digital content across media.
Categories:  Document Management