#1 most frequent
United States of America
52.9%37 installations of 70
What is Microsoft To Do?
Microsoft To Do replaces the former Wunderlist task management tool.
Categories & Use Cases
Top Performing Features
Scheduling
Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.
Category average: 8.3
Task Management
This includes the ability to plan, track, collaborate and report on tasks.
Category average: 9
Project & financial reporting
Ability to analyze project and financial data based on custom criteria to gather insights and improve business performance
Category average: 7.8
Areas for Improvement
Workflow Automation
Workflow automation is the ability to route work requests along an approval process automatically.
Category average: 8.2
Document Management
Document management provides for centralized management of all project documents.
Category average: 7.9
Timesheet Tracking
Timesheet tracking is the ability to track all billable and non-billable hours for each project.
Category average: 7.9
Who Buys & Uses Microsoft To Do
#2 most frequent
Canada
10.0%7 installations of 70
#3 most frequent
Germany
8.6%6 installations of 70
Easy and worth it
Use Cases and Deployment Scope
I use Microsoft To Do almost every day to manage both my business responsibilities and my personal life, and it has become one of the most reliable productivity tools I use. What I appreciate most is its simplicity—there’s no steep learning curve, yet it’s powerful enough to handle complex, multi-layered task lists. I can quickly capture ideas, assign due dates, set reminders, and organize tasks into clear, meaningful lists that actually reflect how I work.
The integration with Outlook and the broader Microsoft ecosystem is a major advantage, allowing emails and flagged items to flow seamlessly into my task list. This keeps important commitments from getting lost and helps me stay accountable. I also value how well it syncs across devices, so whether I’m at my desk, on the road, or at home, my priorities are always visible.
Most importantly, Microsoft To Do helps reduce mental clutter. It gives me confidence that nothing is slipping through the cracks, allowing me to stay focused, organized, and productive both professionally and personally.
The integration with Outlook and the broader Microsoft ecosystem is a major advantage, allowing emails and flagged items to flow seamlessly into my task list. This keeps important commitments from getting lost and helps me stay accountable. I also value how well it syncs across devices, so whether I’m at my desk, on the road, or at home, my priorities are always visible.
Most importantly, Microsoft To Do helps reduce mental clutter. It gives me confidence that nothing is slipping through the cracks, allowing me to stay focused, organized, and productive both professionally and personally.
Pros
- Separates personal from work tasks
- Integrates seamlessly with Outlook
- Integrates with windows desktop
- Provides a GREAT and easy to use Phone App that syncs with the desktop
Cons
- A drag and drop feature would be nice
- Seamless integration with Google Gmail
- Seamless integration with google calendar
Return on Investment
- Definitely helps me meet deadlines
- Absolutely helps me keep clients happy
- I have never missed a deadline that I entered as tasks in Microsoft To Do
Usability
Alternatives Considered
Apple iCloud Calendar (iCal)
Great for what it is
Use Cases and Deployment Scope
We use Microsoft To Do as a task manager when we have a project with team members who are perhaps less technologically savvy than others. Microsoft To Do allows us to create projects on a platform that everyone already has and uses, so buy-in is easier, even when using a task manager for a project is uncomfortable or new. Microsoft To Do is user friendly and accessible so no one needs to worry about another subscription, platform training, or password.
Pros
- Microsoft To Do is extremely user friendly
- It's easily collaborative, so sharing projects with teammates is simple
- It's already integrated with the important Microsoft apps so if you're on Outlook, you're already set up with Microsoft To Do
Cons
- Organization gets confusing between tasks, lists, and teams
- It doesn't allow you to send yourself emailed reminders, despite being attached to Outlook
- You can't really customize tasks and lists with colors or anything
- You can't have subtasks under tasks
Return on Investment
- Microsoft To Do feels like the diving block of task managers. For less technologically savvy team members, this is the perfect introductory task manager because all it really does is tasks.
- Eventually, more complicated projects render Microsoft To Do totally useless because it's so simple.
- Microsoft To Do doesn't cost any more to use than Outlook because it's integrated, so it's cheap and accessible for companies that already use Outlook.
Usability
Alternatives Considered
Wrike, monday.com and Miro
Other Software Used
Wrike, monday.com, Miro
Simple task management with a ton of potential.
Use Cases and Deployment Scope
I personally use Microsoft To Do at our company because it's the easiest tool for managing tasks when we don't have the software available to us. I use it for general and recurring tasks. Emails that I mark as a task/follow-up are also listed in To Do, which is a neat feature, alongside the ability to "send" tasks from OneNote.
Pros
- Simple task lists.
- Integration with other Microsoft products like OneNote or Outlook.
- Clean, easy-to-use UI.
Cons
- No advanced features, such as categorization, different views, project management, etc.
- Integration with Microsoft products also tends to be limited.
- "Sticky note" type quick notes would come handy (maybe integrate with OneNote).
Return on Investment
- I am able to keep important tasks top of mind with the help of the reminder feature.
- I don't need to do any after-call task management: I can simply take notes in my OneNote app, then "send" tasks to To Do from there. No further admin necessary.
Usability
Alternatives Considered
Wrike, Trello and ClickUp
Other Software Used
ClickUp, OneNote, Sprout Social
Easy to use to keep track of your daily work
Use Cases and Deployment Scope
It help me organize my work tasks. Keep my due dates. Allow me to describe and annotate my ideas directly on the tasks and setup steps to conclude each one. That way I have all my development schedule in place and for easy access in the company professional Microsoft professional account.
Pros
- Organize the to do tasks
- Annotate Ideas
- Keep the due dates on check
Cons
- Allow to reorder freely
- Export tasks
- Share Tasks
Return on Investment
- Better organization and understanding of the demands
- Easily note ideas not to forget
- Plan solutions to bugs of the software
Usability
Alternatives Considered
ClickUp and Google Tasks
Other Software Used
ClickUp, Google Tasks
Miss Less and Do More with Microsoft To Do
Pros
- Suggestions.
- Assignments.
- Reminders.
Cons
- Overdue assignments/tasks can be managed better. Would love it if To Do reminded me of the things I'm behind without having to open Outlook.
Return on Investment
- It helps keeping track of everything going on.