Overview
What is XaitPorter?
XaitPorter is a co-authoring software solution for teams to collaboratively create, manage and produce documents. With it, users can streamline and optimize document production to maximize revenue from bids and proposals and other business-critical documents.XaitPorter is designed to enable co-authors…
By using XaitPorter your working hours will be shorter
Solid product that could use some tuneups
XaitPorter - the perfect co-writing tool
An Xaiting product
XaitPorter for oil and gas
Punchy proposals prepared painlessly with XaitPorter 5
Xait is exiting
XaitPorter eases collaboration
Happy customer!
Xait Porter - Nobody does it better!
Porter is used by our Business Development organisation to prepare and publish proposals and tender responses which we submit to both our …
Team Xait
Schedule Analyst
Pricing
What is XaitPorter?
XaitPorter is a co-authoring software solution for teams to collaboratively create, manage and produce documents. With it, users can streamline and optimize document production to maximize revenue from bids and proposals and other business-critical documents. XaitPorter is designed to enable…
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Would you like us to let the vendor know that you want pricing?
7 people also want pricing
Alternatives Pricing
What is PandaDoc?
PandaDoc headquartered in San Francisco offers their eponymous electronic signature platform for sales teams, containing sales proposal automation and CPQ (configure, price, quote) features, and integration with CRMs.
What is Jotform?
Jotform Enterprise is a digital workspace productivity tool that provides a platform for organizations. The aim of Jotform Enterprise is to give companies an easy-to-navigate tool that makes reaching out to customers, collaborating with coworkers, and collecting e-signatures and data a more…
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is XaitPorter?
XaitPorter is designed to enable co-authors to focus on creating bid-winning content so that teams can become more efficient while production time and costs are reduced.
XaitPorter Features
Proposal Creation & Organization Features
- Supported: Proposal branding
- Supported: Proposal templates
- Supported: Proposal content library updates
- Supported: Searchable proposal database
Proposal Collaboration & Workflow Features
- Supported: Proposal collaboration & approval
- Supported: User permissions/proposal editing controls
- Supported: Sales proposal workflow
- Supported: Proposal automation user interface
Additional Features
- Supported: Database Driven
- Supported: Workflow
- Supported: Automatic Formatting
XaitPorter Screenshots
XaitPorter Videos
XaitPorter Competitors
XaitPorter Technical Details
Deployment Types | On-premise, Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Windows, Mac |
Mobile Application | No |
Supported Countries | Worldwide Support |
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(21)Community Insights
- Business Problems Solved
- Pros
- Cons
- Recommendations
XaitPorter, a versatile document collaboration tool, is highly valued by its users for its ability to streamline and enhance various processes. One of its key use cases is in the creation of professional tender responses and sales proposals. Users have praised XaitPorter for its seamless formatting capabilities, allowing them to tailor their responses to match client requirements without the hassle of worrying about formatting issues. Additionally, XaitPorter has proven to be a valuable asset for departments involved in license reporting. In Danish, Norwegian, and UK offices, it is utilized for generating license relinquishment reports and license applications. By granting access to partners through the platform, time spent on finishing applications has been significantly reduced as stakeholders can easily contribute and review documents within XaitPorter.
The benefits of using XaitPorter extend beyond specific departments. It serves as a reliable tool for gathering and summarizing project information from all team members. Monthly reports, which are then submitted for review by the Project Manager, can be created with ease by seamlessly integrating inputs from multiple stakeholders. Notably, the set format offered by XaitPorter ensures consistency in presentations, making it easier for upper management to comprehend the information being presented. XaitPorter's capabilities are not limited to specific industries or sectors. It has expanded into documentation development within the upstream oil and gas technical department, playing a pivotal role in creating field development plan documents and supporting technical documents. The flexible nature of XaitPorter enables contributors, reviewers, and approvers across different continents to collaborate effectively in constructing input for the group's annual report in the E&P business unit.
Moreover, XaitPorter proves indispensable to the business development department as it serves as a centralized repository for housing tender information. Users rely on XaitPorter to prepare responses to tender documents efficiently. Its ability to organize and manage workflows involving input from different individuals or departments ensures a smooth process of preparing and publishing proposals and tender responses. The versatility of XaitPorter is further showcased by its ability to replace Microsoft Word as the primary tool for proposal and tender work. Users have experienced time and cost savings, improved security, and consistent document appearance thanks to the platform. Company-wide adoption of XaitPorter has resulted in the efficient creation of heavy documents such as technical reports, tender documents, annual reviews, sales brochures, and engineering documents.
Finally, XaitPorter finds significant application in writing tenders, proposals, and technical papers related to license rounds. Its collaborative features make it a preferred choice for users who need to collaborate and generate high-quality content for license rounds. In conclusion, XaitPorter excels in various use cases, proving to be an indispensable tool for professionals across industries. Its ability to simplify the creation of tender responses and sales proposals, streamline license reporting processes, facilitate collaboration among stakeholders, provide a consistent layout for presentations and reports, and replace traditional tools like Microsoft Word has garnered praise from its users. With its expanding capabilities into documentation development and its company-wide applicability, XaitPorter continues to prove its value as a reliable and efficient document collaboration solution.
Collaborative features: Many users have found the collaborative features of XaitPorter highly beneficial, allowing them to work together in real-time and make comments. This has streamlined the document creation process and ensured that all stakeholders can see changes immediately.
Flexibility in structuring documents: Users appreciate that XaitPorter allows them to structure their documents according to their needs and customer requirements. This flexibility provides a customizable approach to document creation.
Efficiency in proposal creation: Several reviewers have praised XaitPorter for its efficiency in quickly creating impressive-looking proposals. This saves users time on formatting and allows them to focus on the content of their proposals.
Table Formatting Limitations: Some users have experienced issues with table formatting in XaitPorter5, specifically mentioning that the software does not allow for column widths less than 10% if the table has multiple columns.
Lack of Customization Options: Several users expressed a desire for more control over the user interface and suggested improvements to various functions. For example, they mentioned wanting to use arrows to navigate through the table of contents instead of relying on the mouse. They also noted limitations in the graphics and layout options, as well as difficulties in organizing and reorganizing sections.
Limited PDF Table of Contents: A number of users requested additional customization options for the table of contents in the final PDF print. They mentioned that previous versions had different levels available, but this functionality seems to be lacking in XaitPorter5.
Users of XaitPorter have made several recommendations based on their experiences with the tool. Here are the three most common recommendations:
-
Users recommend utilizing XaitPorter for managing all business documents and sending proposals. They have found it to be an ideal tool for generating collaborative documents, ranging from small proposals to large and complex bid or tender responses. XaitPorter streamlines the process and makes team work easier.
-
Another common recommendation is to consider the management of content/libraries within XaitPorter to avoid things getting out of control. Users advise learning how to effectively set up templates, users, and sharing documents in order to maximize the benefits of the tool. They emphasize the importance of training in these areas.
-
Lastly, users highly recommend using XaitPorter for producing tenders and proposals to a high standard. They have found it extremely useful for theoretical reports and report writing in general, saving them hours of work in document formatting. Users suggest paying for XaitPorter despite the availability of free trials, as they believe it is worth the expense.
Overall, users have praised XaitPorter as an effective collaboration tool that simplifies document management and enhances productivity in creating professional proposals and reports.
Attribute Ratings
- 10Likelihood to Renew3 ratings
- 10Availability1 rating
- 10Performance1 rating
- 9.5Usability2 ratings
- 10Support Rating3 ratings
- 9.9Online Training2 ratings
- 10In-Person Training1 rating
- 10Implementation Rating1 rating
- 10Configurability1 rating
- 10Product Scalability1 rating
- 10Ease of integration1 rating
- 10Vendor pre-sale1 rating
- 10Vendor post-sale1 rating
Reviews
(1-2 of 2)By using XaitPorter your working hours will be shorter
- This tool gives us the opportunity to work together. We always work in the last revision.
- We can write comments as we go along and all involved will see it straight away.
- We can structure it the way we want/our the way customer wants it and print the whole book in one go. We are sure that pictures/text/tables are where they are supposed to be (they have not moved around the document as it does when using Microsoft Word).
- The new version, XaitPorter5 has issues with tables. We cannot have less than 10% column width if the table has several columns. I would like XaitPorter to accept my choice of columns width. We did not have this issue in XaitPorter4.
- I would also like to use the arrows going up and down when clicking on the table of content to the left. Now I have to use the mouse to move from one section to the next.
- When using spellcheck I have to go back to another section and in again to see that the yellow highlights have disappeared. I cannot click on the spellcheck icon again to have the yellow highlights disappear.
- I would like to have two different subtitles styles (ie Heading 1 and Heading 2) :-)
- Replace function could improve. I would like to find words and replace 1 at the time since sometimes I don't want to change but keep as is. If I click on find and no more then it replaces the word with nothing.
The cost and also to get people to change from old systems to new systems. It is not easy to get people to change from using Word to using XaitPorter.
Those who are willing to change and start using say "why haven't I started using this before". :-)
- Has improved me from spending hours in the office (less overtime).
- More constructive work. Writers now focus on the write-up and we [focus] on the look and how it reads.
- We have received positive feedback from customers that our submissions look professional and easy to navigate through.
- Tender writing
- Procedures
- PSL Specifications
- Procedures
- Contracts
- End of Well Reports
- Product Features
- Product Usability
- Product Reputation
- Analyst Reports
- Third-party Reviews
- Vendor implemented
- Getting people to change their way of working from Word XaitPorter
- Getting the system up and running (slow network connection)
- Online training
- In-person training
Yes, we had an issue with a person I gave access to. He was new so I had to create an account. After I had done and given the user all information needed he couldn't log on. He got either wrong password or username. I tried several times but without success. I had to call for help from Xait Support and what he discovered was that despite me giving him access he couldn't find him. Support had to create a new user profile for him to try again. We still had problems. Support had to go back and check, well he solved the problem and the User is now happy.
it was really strange since I could see his profile but Support couldn't. I am not sure why but since the problem was solved I was happy and so was the User. :-)
- you are always working in the last revision
- All involved in the project, are seeing the last revision
- Adding pictures, tables and attachments.
- The whole process of using XaitPorter in a tender process gives us the possibility to deliver a well done and professional document
- The only issue I have is the FIND/REPLACE function.
- No other systems
- SAP
- File import/export
- Faster and better
- new upgrade of Tables, writing in columns, attachments. Less clicks
- More feasibilities.
Team Xait
- Xait puts together some really attractive proposals that are sent out to clients.
- Xait is an effective repository to store responses to tenders.
- Xait keeps all attachments for each section separate, which is a huge plus.
- Xait shows you on the right side what each figure within the section will look like.
- Xait generates TOC's for attachments and figures.
- Xait is hard to manipulate in terms of page breaks and where words and objects will fall when printed.
- Xait has to be manipulated if the client is not wanting the typical "Section 1,2, 3 etc." After you figure out how to change to change the numbering it's easy, but figuring it out is not so easy.
- Xait does not put pages in between the attachments.
- When finishing the tender etc. in Xait, there is a step-by-step check box you have to go through and if you check the wrong box, you have to start over, which takes time.
- To assemble the entire document sometimes takes 15 + minutes and if you are at the very last minutes to submit, this is not a good thing.
- Xait generates a more professional looking document.
- Like I noted before, the time it takes to actually assemble the entire document is sometimes a bit too much.
- The page numbering between attachments is huge plus.
- Tender Responses
- n/a
- n/a