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What is XaitPorter?

XaitPorter is a co-authoring software solution for teams to collaboratively create, manage and produce documents. With it, users can streamline and optimize document production to maximize revenue from bids and proposals and other business-critical documents.XaitPorter is designed to enable co-authors…

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Recent Reviews

TrustRadius Insights

XaitPorter, a versatile document collaboration tool, is highly valued by its users for its ability to streamline and enhance various …
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Happy customer!

10 out of 10
October 16, 2015
XaiPorter is used all over the company for putting together heavy documents like technical reports, tender documents, annual reviews, …
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Team Xait

7 out of 10
May 03, 2015
XaitPorter is our company's repository for housing the information required for tenders. Xait is used company-wide for this purpose. Xait …
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Schedule Analyst

7 out of 10
February 21, 2014
The application was used to gather and summarize information from all stakeholders of a project to present to management. This summarized …
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What is XaitPorter?

XaitPorter is a co-authoring software solution for teams to collaboratively create, manage and produce documents. With it, users can streamline and optimize document production to maximize revenue from bids and proposals and other business-critical documents. XaitPorter is designed to enable…

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Product Details

What is XaitPorter?

XaitPorter is a co-authoring software solution for teams to collaboratively create, manage and produce documents. With it, users can streamline and optimize document production to maximize revenue from bids and proposals and other business-critical documents.

XaitPorter is designed to enable co-authors to focus on creating bid-winning content so that teams can become more efficient while production time and costs are reduced.

XaitPorter Features

Proposal Creation & Organization Features

  • Supported: Proposal branding
  • Supported: Proposal templates
  • Supported: Proposal content library updates
  • Supported: Searchable proposal database

Proposal Collaboration & Workflow Features

  • Supported: Proposal collaboration & approval
  • Supported: User permissions/proposal editing controls
  • Supported: Sales proposal workflow
  • Supported: Proposal automation user interface

Additional Features

  • Supported: Database Driven
  • Supported: Workflow
  • Supported: Automatic Formatting

XaitPorter Screenshots

Screenshot of XaitPorter - Document WorkspaceScreenshot of XaitPorter - DashboardScreenshot of XaitPorter - Edit PictureScreenshot of XaitPorter - Edit CommentScreenshot of XaitPorter - Export PDF

XaitPorter Videos

XaitPorter is the co-authoring solution that turns the remote workplace into a strength
XaitPorter ‒ A Document Co-Authoring and Automation Solution for Bids & Proposals
An Intro to XaitPorter

XaitPorter Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows, Mac
Mobile ApplicationNo
Supported CountriesWorldwide Support

Frequently Asked Questions

Qvidian RFP & Proposal Automation, RFP360, and PandaDoc are common alternatives for XaitPorter.

Reviewers rate Support Rating highest, with a score of 10.

The most common users of XaitPorter are from Enterprises (1,001+ employees).
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

XaitPorter, a versatile document collaboration tool, is highly valued by its users for its ability to streamline and enhance various processes. One of its key use cases is in the creation of professional tender responses and sales proposals. Users have praised XaitPorter for its seamless formatting capabilities, allowing them to tailor their responses to match client requirements without the hassle of worrying about formatting issues. Additionally, XaitPorter has proven to be a valuable asset for departments involved in license reporting. In Danish, Norwegian, and UK offices, it is utilized for generating license relinquishment reports and license applications. By granting access to partners through the platform, time spent on finishing applications has been significantly reduced as stakeholders can easily contribute and review documents within XaitPorter.

The benefits of using XaitPorter extend beyond specific departments. It serves as a reliable tool for gathering and summarizing project information from all team members. Monthly reports, which are then submitted for review by the Project Manager, can be created with ease by seamlessly integrating inputs from multiple stakeholders. Notably, the set format offered by XaitPorter ensures consistency in presentations, making it easier for upper management to comprehend the information being presented. XaitPorter's capabilities are not limited to specific industries or sectors. It has expanded into documentation development within the upstream oil and gas technical department, playing a pivotal role in creating field development plan documents and supporting technical documents. The flexible nature of XaitPorter enables contributors, reviewers, and approvers across different continents to collaborate effectively in constructing input for the group's annual report in the E&P business unit.

Moreover, XaitPorter proves indispensable to the business development department as it serves as a centralized repository for housing tender information. Users rely on XaitPorter to prepare responses to tender documents efficiently. Its ability to organize and manage workflows involving input from different individuals or departments ensures a smooth process of preparing and publishing proposals and tender responses. The versatility of XaitPorter is further showcased by its ability to replace Microsoft Word as the primary tool for proposal and tender work. Users have experienced time and cost savings, improved security, and consistent document appearance thanks to the platform. Company-wide adoption of XaitPorter has resulted in the efficient creation of heavy documents such as technical reports, tender documents, annual reviews, sales brochures, and engineering documents.

Finally, XaitPorter finds significant application in writing tenders, proposals, and technical papers related to license rounds. Its collaborative features make it a preferred choice for users who need to collaborate and generate high-quality content for license rounds. In conclusion, XaitPorter excels in various use cases, proving to be an indispensable tool for professionals across industries. Its ability to simplify the creation of tender responses and sales proposals, streamline license reporting processes, facilitate collaboration among stakeholders, provide a consistent layout for presentations and reports, and replace traditional tools like Microsoft Word has garnered praise from its users. With its expanding capabilities into documentation development and its company-wide applicability, XaitPorter continues to prove its value as a reliable and efficient document collaboration solution.

Collaborative features: Many users have found the collaborative features of XaitPorter highly beneficial, allowing them to work together in real-time and make comments. This has streamlined the document creation process and ensured that all stakeholders can see changes immediately.

Flexibility in structuring documents: Users appreciate that XaitPorter allows them to structure their documents according to their needs and customer requirements. This flexibility provides a customizable approach to document creation.

Efficiency in proposal creation: Several reviewers have praised XaitPorter for its efficiency in quickly creating impressive-looking proposals. This saves users time on formatting and allows them to focus on the content of their proposals.

Table Formatting Limitations: Some users have experienced issues with table formatting in XaitPorter5, specifically mentioning that the software does not allow for column widths less than 10% if the table has multiple columns.

Lack of Customization Options: Several users expressed a desire for more control over the user interface and suggested improvements to various functions. For example, they mentioned wanting to use arrows to navigate through the table of contents instead of relying on the mouse. They also noted limitations in the graphics and layout options, as well as difficulties in organizing and reorganizing sections.

Limited PDF Table of Contents: A number of users requested additional customization options for the table of contents in the final PDF print. They mentioned that previous versions had different levels available, but this functionality seems to be lacking in XaitPorter5.

Users of XaitPorter have made several recommendations based on their experiences with the tool. Here are the three most common recommendations:

  1. Users recommend utilizing XaitPorter for managing all business documents and sending proposals. They have found it to be an ideal tool for generating collaborative documents, ranging from small proposals to large and complex bid or tender responses. XaitPorter streamlines the process and makes team work easier.

  2. Another common recommendation is to consider the management of content/libraries within XaitPorter to avoid things getting out of control. Users advise learning how to effectively set up templates, users, and sharing documents in order to maximize the benefits of the tool. They emphasize the importance of training in these areas.

  3. Lastly, users highly recommend using XaitPorter for producing tenders and proposals to a high standard. They have found it extremely useful for theoretical reports and report writing in general, saving them hours of work in document formatting. Users suggest paying for XaitPorter despite the availability of free trials, as they believe it is worth the expense.

Overall, users have praised XaitPorter as an effective collaboration tool that simplifies document management and enhances productivity in creating professional proposals and reports.

Attribute Ratings


(1-12 of 12)
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Solveig Solheim | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • This tool gives us the opportunity to work together. We always work in the last revision.
  • We can write comments as we go along and all involved will see it straight away.
  • We can structure it the way we want/our the way customer wants it and print the whole book in one go. We are sure that pictures/text/tables are where they are supposed to be (they have not moved around the document as it does when using Microsoft Word).
  • The new version, XaitPorter5 has issues with tables. We cannot have less than 10% column width if the table has several columns. I would like XaitPorter to accept my choice of columns width. We did not have this issue in XaitPorter4.
  • I would also like to use the arrows going up and down when clicking on the table of content to the left. Now I have to use the mouse to move from one section to the next.
  • When using spellcheck I have to go back to another section and in again to see that the yellow highlights have disappeared. I cannot click on the spellcheck icon again to have the yellow highlights disappear.
  • I would like to have two different subtitles styles (ie Heading 1 and Heading 2) :-)
  • Replace function could improve. I would like to find words and replace 1 at the time since sometimes I don't want to change but keep as is. If I click on find and no more then it replaces the word with nothing.
Score 8 out of 10
Vetted Review
Verified User
  • PDF output is clean and good.
  • Workflow is good.
  • Dashboard is good.
  • It would be helpful to improve functions used to organize and reorganize sections. They work fine, but could be retooled for ease of use. Simple drag-drop over the tree-view from the primary navigator (not only in the dedicated dialog for reordering sections) would be very good. It would be good to support simple flagging or tagging of sections to indicate whatever is meaningful to the user (e.g., to flag a section as imported text that needs formatting, or a section that is high priority for review). The icons do change to indicate predefined workflow states (e.g. approved), but there isn't support for a user-defined tag, perhaps with the ability to filter by tag as many newer applications can do. That would be handy. These aren't criticisms so much as product enhancement suggestions.
  • The editor is ok but could be tuned up a bit. For example, styles in the toolbar dropdown apply only to the whole paragraph. It's hard to indent text. The button tool doesn't consistently remove the button attribute on an existing button; works sometimes, sometimes not. Little stuff. Overall it's adequate for text creation.
  • The process of defining templates and styles appears to be a black art. While it's something you don't do often, it should be simplified and better exposed to ordinary admins.
  • The ability to have more than one section open at a time in the editor would be fantastic. Great productivity tool.
  • Word import/export could be cleaner.
  • The ability to export to html with user-defined style sheets would open new markets for Xait. If the product had that, we'd use Xait to maintain our online help site too.
  • The ability to link to externally stored images rather than lock them inside the Xait library would be huge, as we've expressed to the support team. We manage hundreds of images (diagrams, screen shots etc.) that are used throughout the company, not just for Xait documents. We would like to store them on a file system (e.g. Dropbox) and have them update into Xait automatically when the master copy is modified. This is a very important capability, though in fairness we didn't find it in other products either. Explicit support for Dropbox/Google Drive/Box would be one way, but dynamic linking a la Microsoft Word would be fine, maybe even better.
Anne Jensen | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Enables several writers to write in the same document at the same time, which means that it is always possible to get the latest version printed and see the current state.
  • Because we are limited in the template to a few styles we don't use a lot of time after completion checking up on which style the writers has been using. This saves us a lot of editing.
  • Before we got XaitPorter the drawing team didn't get the figures to quality control until the final stages of the process, but now the figures are received as soon as the writer uploads them. This also saves a lot of overtime, because the drawing team is involved earlier on.
  • When creating a new user I find the country list very long to scroll through, it would be nice if it was possible to just key in the first couple of letters and then the system would automatically jump down in the list.
  • In the job description text field in the figure workflow tab, it would be nice if it was possible to set line breaks, then it will be easier to get an overview as to what is new comments and what is old comments. Rights now, all text floats into one.
  • In the previous version it was possible to set the "AutoShrink Picture" to off in the template, so it was common for the whole document, now we have to do it for each figure, we would like the option to do it overall as before.
October 21, 2015

An Xaiting product

Score 8 out of 10
Vetted Review
Verified User
  • Collaboration within a document works well.
  • The publishing engine is very good.
  • The ability to store past RFPs was good and the search function as well.
  • Workflows are good. The ability to control user rights and workflows throughout the document was good.
  • The customer support is excellent.
  • The dashboard is complex and not easily understood. Since we only worked on a few documents at a time, we went straight into the document and never spent time on the dashboard.
  • Being cloud based, the time taken to move from one section of the document to another becomes painful.
  • The word import function could be improved.
  • There are some functionalities in Word that are not available in XaitPorter. For example you can insert pictures within a table in Word but you cant do that in XaitPorter.
Score 8 out of 10
Vetted Review
Verified User
  • Enables templates to be constructed to ensure applications are consistently of high quality.
  • Multiple authors can contribute to a piece increasing the efficiency and speed at which applications can be written.
  • Reviewers can work with applications during the writing phase ensuring the applications are constantly modified to ensure high quality.
  • XaitPorter is extreme easy to administrate. As it is hosted online, administrators can help others users no matter their location.
  • More functionality could be added to the editor.
Carol Wilson | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Quickly create impressive looking proposals.
  • Allows the user to focus on content, rather than format of documents.
  • Makes it easy to collaborate with colleagues and get approvals.
  • Would like the option for different levels of table of contents on the final PDF print (as per XaitPorter v.4)
  • Would also be good to have access to company templates rather than having to rely on XaitPorter team for changes.
October 20, 2015

Xait is exiting

Score 10 out of 10
Vetted Review
Verified User
  • Easy to use during preparation of tenders and proposals because of the visibility of progress.
  • Makes the prepared documents look professional.
  • Easy to print the final product.
  • There should be a search for text function, not just search and replace because sometimes you do not want to replace text, just search for it.
Score 9 out of 10
Vetted Review
Verified User
  • Allows multiple writers, reviewers and approvers to work on a document without serious headaches arising from version control.
  • Provides a very intuitive way to add tables and figures and then provide explicit references to them within the document.
  • Creates a very professional looking document, including fully hyper-linked table of contents both within the document and also within the Adobe Reader Bookmarks sidebar.
  • It is presently not possible to include a caption for a text table.
  • As a user knowledgeable in HTML it would sometimes be convenient to include HTML code in the document source (for example HTML entities). This was possible in the previous version of XaitPorter.
  • As well as "absolute" cross-referencing (e.g. see Table 3.1) which is presently done very well in XaitPorter it would be nice to have automatic "relative" cross-referencing (e.g. see table on next page).
Score 10 out of 10
Vetted Review
Verified User
  • Porter provides a consistent layout and format throughout the document package.
  • Porter provides complete control and visibility over who has access and what they can do on a project by project basis.
  • Porter's workflow tracks the progress against deadlines of multiple users involved in writing, reviewing and approving sections of a document.
  • Porter has an effective commenting tool that allows a team to collaborate during the compilation of a document.
  • Adding attachments in Porter 5 does not yet allow for cropping of these, although that was available in the previous version.
  • Sections with large tables tend to slow down Porter as it seems to take more effort to perform the background update and refresh.
May 03, 2015

Team Xait

Score 7 out of 10
Vetted Review
Verified User
  • Xait puts together some really attractive proposals that are sent out to clients.
  • Xait is an effective repository to store responses to tenders.
  • Xait keeps all attachments for each section separate, which is a huge plus.
  • Xait shows you on the right side what each figure within the section will look like.
  • Xait generates TOC's for attachments and figures.
  • Xait is hard to manipulate in terms of page breaks and where words and objects will fall when printed.
  • Xait has to be manipulated if the client is not wanting the typical "Section 1,2, 3 etc." After you figure out how to change to change the numbering it's easy, but figuring it out is not so easy.
  • Xait does not put pages in between the attachments.
  • When finishing the tender etc. in Xait, there is a step-by-step check box you have to go through and if you check the wrong box, you have to start over, which takes time.
  • To assemble the entire document sometimes takes 15 + minutes and if you are at the very last minutes to submit, this is not a good thing.
February 21, 2014

Schedule Analyst

Zoua Vang | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
  • Easy to use.
  • The application can compile several reports into one.
  • Keeps track of historical reports.
  • Better graphics or layout options.
  • It was easy to use but the tools were very basic. More options to customize would have been a nice feature.
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