Name: Xerox DocuShare
Rating: 7 (11 reviews)
Author: Xerox

Help Desk

Web and Video Conferencing

Customer Support

Batch Management Software

Product Lifecycle Management (PLM)

Development

Business Intelligence (BI)

Collaboration

Digital Rights Management (DRM)

Enhanced 911 (E911)

Facility Management

IP PBX

Operational Analytics

Policy Management

Enterprise

Accounting

Invoicing

Nonprofit Accounting

Subscription Management

Finance and Accounting

Applicant Tracking

Corporate Learning Management

Employee Recognition

Employee Scheduling

HR Management

Payroll

Stock Option Plan Administration

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Application Performance Management (APM)

Archiving

Build Automation

Cloud Cost Management

Cloud Storage

Code Review

Configuration Management Databases

Data Mapping

Density-Optimized Servers

Email Encryption

Firewall Security Management

Fraud Detection

IP Address Management (IPAM)

IT Service Providers

Integration Platform as a Service (iPaaS)

Log Management

Managed DNS

Network Performance Monitoring

Software-Defined WAN

System Monitoring

Web Scraping

WiFi Hotspot

Workload Automation

Information Technology

A/B Testing

Ad Serving & Retargeting

All-in-One Marketing

Audio Editing

Content Management

Email Deliverability

Email Marketing

Marketing Automation

Online Proofing

Search Engine Marketing (SEM)

Social Media Management

Social Media Marketing

Survey & Forms Building

Web Analytics

Marketing

Job Site Management

Project Management

Waste Management

Writing and Proofreading Tools

Professional Services

Customer Relationship Management (CRM)

Product Configuration

Social Commerce

Sales

Laboratory Information Management

Membership Management

Roofing

Vertical-Specific

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Xerox offers DocuShare, an established enterprise content management (ECM) system.

DocuWare’s document management software delivers digital workflow and document control to boost productivity without the need for IT resources. Its cloud and on-premises products are presented as a best-fit solution for companies seeking to digitize, automate and transform key processes. DocuWare is headquartered in New Windsor, NY, and their solution is presented as a DCM, or lightweight ECM.

Base

Large Enterpriser

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

Plan 1

Plan 2

Office 365 E3

Xerox DocuShare

Enterprise content management (ECM) is a set of tools and methods that allows a corporation, agency or organization to obtain, organize, store and deliver information crucial to its operation. The fundamental objectives of ECM are to streamline access, eliminate bottlenecks, optimize security, maintain integrity and minimize overhead.

According to the Association for Information and Image Management (AIIM), ECM can be broken down into five major components called capture, manage, store, preserve and deliver. The purpose of each component can be briefly defined as follows:

-Capture: Create, obtain and organize information.
-Manage: Process, modify and employ information.
-Store: Temporarily back up frequently changing information in the short term.
-Preserve: Back up infrequently changing information in the medium and long term.
-Deliver: Provide clients and end users with requested information.

ECM has become increasingly important and complex in recent years for a number of reasons. Financial fraud and data breaches -- and regulations designed to prevent them -- have made effective information governance essential. There are new sources of content, such as unstructured data from social networking websites. Enterprises also need to manage content effectively for integration with business intelligence/business analytics (BI/BA) applications that help them to use the available information to guide business decisions.

Enterprise Content Management

Five minute demo - Xerox DocuShare eForms helps you design electronic forms that securely collect information over the Web, then submit the information into DocuShare, where you can process and manage it along with your other content. Going from paper to digital can shave days or even weeks off your processes, improve accuracy, deliver substantial cost savings and happier customers.  More info: http://docushare.xerox.com/products/ds_products_eforms.html
Press Release: http://docushare.xerox.com/news/releases/2010_04_20.html

Demo Introducing Xerox DocuShare eForms

Xerox DocuShare - LifeCycle Manager Demo

Xerox DocuShare iPad Demo

Likelihood to Recommend

Content capture & imaging

File sync, storage & archiving

Document management

Records management

Content search & retrieval

Enterprise content collaboration

Xerox

Features related to managing business content and transactional content for enterprises.

The system supports the digitization of content.

Storage system for long-term preservation & retention of content in an organized fashion; foundational to the ECM.

Beyond capture, the ECM supports sharing, distributing, printing, faxing, etc.

Secure, policy-controlled and compliant storage, retrieval and production of records, transactional or otherwise.

Helps users find the content they are looking for. Various methods for assistance include filters, tags, metadata, and the like.

ECM support file and content sharing within the enterprise, or integrate with preferred collaboration software or modules. May also be referred to as social intranet.

Content publishing & creation

Supports the publishing of content to web pages or other avenues leading out of the enterprise.

Security, risk management & information governance

Security controls with rules, policies, and permissions defining and delimiting access to content and records. This is a core feature, and a necessity for enterprises.

Contract lifecycle management

ECM tools optimize business transactional processes where they can improve or automate the contract lifecycle  (e.g. Invoice Management, Proposals, etc.). This component is similar to the features provided by advanced contract management software.

Automated workflows

Automated workflows include contract management, invoice processing, etc.

Artificial intelligence

Artificial intelligence and natural language processing help automate document classification

Mobile support

Integration

Integration with 3rd-party systems like ERP, SCM, or CRM

Microsoft Office 2016 (discontinued)

Business Simplification Project Manager

Xerox DocuShare 2016-10-19 09:13:59

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TrustRadius

Entry point

User forum

Sql server

Secure access

Web interface

Easy and intuitive

Send emails

Task lists

Sharing files

Robust software

Access files

Home

Enterprise Content Management Software

It is used by the whole organization in the USA (17 sites). It eliminated our paper archives and halted the flow of documents to paper storage. The primary users are administrative workers in accounting and finance, customer service, IT, safety, legal and other administrative departments. To a somewhat lesser extent manufacturing operations use it to store safety and quality documents. There are roughly 4 million documents stored in over 118,000 collections on the site. We have upgraded the server multiple times to handle the increasing work load.

Search and retrieval are excellent.
The web interface is easy and intuitive.
There is a client interface for selected users who require one.

The client could use improvement. It is characterized as a secondary interface by Xerox but for the users who prefer it is their primary entry point.

Positive impact by reducing fees for secure storage of paper records.
Reduction in the use of filing space and materials.
Fast, efficient access to accounting data, e.g., invoices and receipts.

Xerox DocuShare

Overview

What is Xerox DocuShare?