Data Flow Mapping Tool

The Data Flow Mapping Tool by Vigilant Software Ltd. is a solution designed to map and visualize personal data flows within organizations, with a specific focus on ensuring compliance with data protection regulations such as GDPR (General Data Protection Regulation). According to the vendor, this tool is suitable for a wide range of businesses, from small to large organizations, and is used by professionals in various industries, including Information Security Managers, Data Protection Officers, Compliance Managers, Privacy Officers, IT Managers, Legal Professionals, Healthcare Industry, Financial Services Industry, Technology Companies, and the Retail Industry.

Key Features

Quick, easy, and affordable: According to the vendor, the Data Flow Mapping Tool provides a quick, easy, and affordable way for organizations to map personal data. It aims to help organizations gain full visibility over the personal data they hold and understand its usage and transfer.

Accurate data pinpointing: The vendor claims that this tool enables organizations to accurately pinpoint the data being processed, its location, and the processing methods. It aims to help identify and eliminate process inefficiencies by providing a visual map of data flows.

Dynamic drawing tools: The Data Flow Mapping Tool offers dynamic drawing tools that simplify the process of visualizing data flows, according to the vendor. It allows users to create and edit data flow maps using user-friendly and interactive drawing tools.

GDPR compliance: According to the vendor, this tool helps organizations demonstrate compliance with GDPR by providing fast and accurate reports. It aims to ensure compliance with Article 30 of the GDPR, which requires organizations to maintain records of processing activities.

Lawful retention period tracking: The vendor states that the Data Flow Mapping Tool allows organizations to keep track of the lawful retention periods of their data. It aims to help organizations comply with regulations regarding data retention.

Third country transfer identification: According to the vendor, this tool enables organizations to quickly identify third country transfers of data and understand the requirements around such transfers. It aims to help organizations ensure compliance with regulations regarding data transfers to countries outside the European Union.

On-demand and unlimited support: The Data Flow Mapping Tool provides on-demand and unlimited support to its users, according to the vendor. It offers assistance from product developers through live chat, helping users navigate the tool, address technical issues, and provide advice on maximizing its potential.

Inventory of personal data: The vendor claims that this tool generates an inventory of personal data held by the organization. It logs details of the personal data items involved in a process, including the lawful basis for processing and the types and categories of personal data.

Data flow reports: According to the vendor, the Data Flow Mapping Tool generates version-controlled data flow reports that compile information from the data flow map in an easy-to-read format. It allows organizations to share these reports with stakeholders to provide a comprehensive overview of data flows.

Easy-to-use: The vendor states that the Data Flow Mapping Tool simplifies the process of mapping data flows with a purpose-built, user-friendly interface. It provides tutorials to guide users through the tool's features and offers a task-based landing page for easy setup and navigation.