docuvita

docuvita is a document management system (DMS) and enterprise content management system (ECM) developed by docuvita GmbH. It is designed to streamline and automate business processes for small and medium-sized enterprises (SMEs) in various industries, including accounting and finance, legal services, healthcare, manufacturing, and retail.

Key Features

Workflows: According to the vendor, docuvita allows users to create and manage workflows for various business processes such as invoice release, quality management, and contract management. It aims to streamline and automate tasks, while enabling collaboration and coordination among team members involved in the workflow.

Follow-ups: The vendor claims that docuvita enables users to delegate tasks and schedule follow-ups, helping to ensure important tasks are not forgotten or overlooked. It aims to improve task management and assist users in staying on top of deadlines and priorities.

File Management: docuvita can be integrated with existing merchandise management, ERP, or CRM systems, as stated by the vendor. This integration allows for the automatic indexing and archiving of digital files, enhancing data management and retrieval by leveraging existing systems and information.

Mail Archive: According to the vendor, docuvita offers multiple options to archive emails or email histories in compliance with legal requirements. It aims to facilitate easy retrieval of important email communications and maintain an organized and searchable email archive.

Enterprise Content Management: docuvita manages digital documents from a central location, regardless of department or data source, as claimed by the vendor. It automates the categorization, classification, and distribution of digital documents, enabling easy access and retrieval across the organization.

docuvita Workflows: According to the vendor, docuvita allows users to create and manage workflows to digitize and automate various business processes. It enables legally compliant and audit-proof archiving of emails and facilitates teamwork and collaboration by allowing multiple users to create and edit documents together.

Quality Management: The vendor states that docuvita helps in creating reports, protocols, and procedure instructions for quality management. It aims to facilitate the setup, control, and management of contracts, enhancing quality control processes and ensuring compliance with quality standards.

Offline-Activation: docuvita provides an offline activation option in cases where automatic activation is not possible, according to the vendor. This feature is useful when the server is not directly connected to the internet or when a proxy server or outgoing firewall hinders communication. It provides a manual activation process to ensure smooth functioning of the software.

Document Management with docuvita: According to the vendor, docuvita centrally manages data from different sources and supports any document type. It aims to save time and effort in capturing, distributing, tracking, sorting, assigning, searching, and archiving documents. Additionally, it provides easy access to information from anywhere and any device.

Outgoing Documents: docuvita automatically archives outgoing documents in accordance with legal requirements, as claimed by the vendor. This feature aims to reduce printing and storage costs by digitizing and securely storing copies of outgoing documents. It can also integrate with existing ERP or merchandise management systems for seamless document management.