Easy2Meet

Easy2Meet is a board meeting software solution designed to streamline and enhance the efficiency of board meetings. According to the vendor, it offers a digital platform for organizing and managing board meetings, including creating and sharing meeting agendas, taking and publishing meeting minutes, managing tasks and decisions, and annotating meeting documents. Easy2Meet is suitable for organizations of all sizes, ranging from small businesses to large enterprises. The software caters to various professions and industries, including corporate executives and board members, company secretaries and governance professionals, legal professionals and law firms, non-profit organizations and associations, as well as government and public sector organizations.

Meeting Creation: Users can easily create and schedule board meetings within the platform. They can set the date, time, and location of the meeting, invite participants, and specify their roles.

Agenda Management: Users have the ability to create and customize meeting agendas. They can add agenda items, assign time slots, and attach relevant documents or files. The platform allows for convenient rearrangement of agenda items and provides a clear overview of the meeting structure.

Annotation Collaboration: Easy2Meet enables users to make annotations on meeting documents directly within the platform. They can highlight text, add comments, and draw shapes to provide feedback or mark important points. Annotations can be shared with other participants, facilitating collaboration and discussion during the meeting.

Task and Decision Tracking: The software provides features for creating and managing tasks and decisions during board meetings. Users can assign tasks to specific individuals, set due dates, and track the progress of each task. Decisions made during the meeting can be recorded, ensuring accountability and facilitating follow-up actions.

Minutes Creation: Easy2Meet simplifies the process of creating and publishing meeting minutes. Users can easily take notes during the meeting and convert them into formal minutes. The platform allows for easy editing, formatting, and approval of meeting minutes before publishing them to the relevant stakeholders.

Meeting Templates: Users can increase efficiency and maintain consistency by creating meetings using templates. They can plan online Teams meetings directly from the templates and save recurring meetings as templates for time-saving.

Agenda Generator: The software offers advanced agenda management with efficient meeting agenda preparation. Users can manage agendas in Outlook directly from the platform and add metadata such as topic type, duration, and owner for better overview and organization.

Tasks & Decisions: Easy2Meet provides features for efficient decision-making and follow-up. Users can add tasks and decisions to agenda items, assign tasks to specific participants, and track task progress with status display.

Meeting Documents: The software allows users to organize meeting documents directly from SharePoint or their local devices. It offers automatic PDF/A conversion for easier preparation and provides structured storage with smart search functions.

Minutes Generator: Easy2Meet offers automatic templates for generating minutes using Word. Agenda items can be automatically loaded into the Minute Template, and users can take unlimited minutes in Word without any restrictions. They can easily edit minutes and add notes after the meeting.