EasyFile

EasyFile® Content Management Solutions, developed by Information to Imaging Technologies (ITOI), is a content management solution designed to store and manage various types of information in its native format. This software is aimed at small and medium-sized businesses, offering a range of features that cater to the needs of legal professionals, healthcare providers, financial institutions, government agencies, and education institutions. EasyFile® aims to increase efficiency, reduce paper dependency, and streamline document management processes.

Key Features

OCR \ Full Text Indexing: According to the vendor, EasyFile® offers OCR (optical character recognition) and full-text indexing capabilities. The Full Text Engine performs OCR on scanned documents and places the OCR'd text into the database. Users can search for any word or phrase within the document using the EasyFile® or EasyFile® Web interfaces. The engine also creates searchable PDFs of the scanned documents, allowing users to search directly within the document.

EasyConnect: EasyFile® provides EasyConnect, a module that enables integration with other systems. According to the vendor, this module allows for seamless connectivity between EasyFile® and other business applications. Users can easily import and export data between EasyFile® and their existing systems. EasyConnect aims to streamline workflows and enhance productivity by eliminating the need for manual data entry.

MS Office Add-In: According to the vendor, EasyFile® offers an MS Office Add-In, allowing users to access EasyFile® functionalities directly within Microsoft Office applications. Users can save, retrieve, and manage documents in EasyFile® without leaving their familiar Office environment. The add-in aims to provide a seamless integration experience and enhance productivity by eliminating the need to switch between applications. It supports popular Office applications like Word, Excel, and PowerPoint.

PDF Forms Module: EasyFile® includes a PDF Forms Module that enables the creation and management of interactive PDF forms. Users can design custom forms with various input fields, checkboxes, dropdown menus, and more. According to the vendor, the module allows for data collection, validation, and automatic form population. It aims to streamline form-based processes and eliminate the need for paper forms, improving efficiency and accuracy.

DocBuild Plus™: EasyFile® offers DocBuild Plus™, an add-on module for document assembly and generation. According to the vendor, users can create templates and generate documents by merging data from various sources. The module supports dynamic content, conditional statements, and calculations. DocBuild Plus™ aims to automate document creation processes, reduce errors, and improve consistency.

Virtual TWAIN™: According to the vendor, EasyFile® includes Virtual TWAIN™, a feature that enables scanning directly into EasyFile® from any TWAIN-compliant scanner. Users can scan documents and import them into EasyFile® without the need for additional scanning software. Virtual TWAIN™ aims to simplify the scanning process, save time, and enhance document management efficiency. It supports single-page and multi-page scanning, allowing users to capture documents of any length.

Conversion Services: EasyFile® offers conversion services for converting physical documents into digital format. According to the vendor, users can send their paper documents to EasyFile® for scanning and conversion. The conversion services aim to ensure high-quality digitization and accurate indexing of the documents. It helps businesses transition from paper-based to digital document management, improving accessibility and reducing physical storage needs.

InfoSafe - Managed Data Backup: EasyFile® provides InfoSafe, a managed data backup solution to ensure data security and disaster recovery. According to the vendor, InfoSafe securely backs up EasyFile® data to offsite servers. It offers automatic, scheduled backups and incremental backups to minimize data loss. In the event of data loss or system failure, InfoSafe allows for quick data restoration, ensuring business continuity.

ScanPoint® Professional Connectors: EasyFile® offers ScanPoint® Professional Connectors to integrate with various document scanners and capture devices. According to the vendor, the connectors enable seamless communication between EasyFile® and scanners, facilitating document capture. Users can scan documents directly into EasyFile® using their preferred scanning devices. ScanPoint® Professional Connectors support a wide range of scanners, ensuring compatibility and flexibility.

Scanners and Data Capture: EasyFile® supports scanners and data capture devices for efficient document digitization. Users can connect their scanners to EasyFile® for scanning and importing documents. According to the vendor, the software provides features like automatic document separation, image enhancement, and batch scanning. EasyFile® aims to ensure high-quality document capture, reducing manual effort and improving document management efficiency.

E-Forms & Automated Workflow: EasyFile® offers e-forms and automated workflow capabilities to streamline business processes. According to the vendor, users can create electronic forms with customized fields and workflows. The system automates form routing, approval processes, and notifications. E-forms and automated workflow aim to eliminate manual handling, improve process efficiency, and enhance collaboration.