EasyRoster

EasyRoster is a workforce management software designed to optimize workforce scheduling and deployment to client sites, aiming to enhance efficiency and potentially boost profits for businesses. The product caters to organizations of all sizes, from small businesses to large enterprises, and is commonly utilized in industries such as security services, cleaning services, and facilities management.

Key Features

Cloud-based Solution: EasyRoster offers a cloud-based workforce management solution that enables users to securely access information from anywhere in the world using a web browser. It eliminates the need for costly network servers and IT infrastructure, providing a cost-effective and convenient solution for businesses.

Client/Site Management: EasyRoster simplifies the tracking of clients' services, including location, service contracts, and other essential details. The product ensures accurate deployment of the appropriate number of personnel, with the right grade and skill level, for the required hours per shift at designated sites or posts, potentially optimizing site profitability.

Rosters: EasyRoster utilizes a proven rostering technique developed over 25 years to efficiently schedule the workforce for optimal results. It offers the flexibility to manually or automatically schedule shifts based on personnel availability and requirements, allowing for adjustments to shift patterns and exceptions to ensure efficient rostering.

Attendance Tracking: EasyRoster provides flexible time and attendance tracking solutions that seamlessly integrate with third-party devices. It allows for manual or automatic attendance capture, with the option to record exceptions manually if necessary. This feature enables accurate monitoring of individual attendance at various locations and facilitates precise wage calculations.

Personnel Data Management: EasyRoster securely stores and provides access to personnel information, including contact details, skills, qualifications, and performance records. The product complies with privacy legislation, ensuring the confidentiality and security of personnel data. It also streamlines the payroll process by facilitating automated exports, eliminating the need for manual data entry.

Reporting: EasyRoster offers a comprehensive suite of reports for various departments, including operations, finance, sales, human resources, and logistics. The reports highlight discrepancies in rostering and attendance, projected and actual wage costs, overtime, non-productive time, and site profitability. This feature enables data-driven decision-making and operational optimization.

Contract Management: EasyRoster efficiently manages contract details such as values, wage-to-revenue target percentages, shift hours and times, personnel requirements, and site allowances. It compares rostered and attendance hours/shifts with contract requirements to ensure compliance, assisting businesses in maintaining profitability and fulfilling contractual obligations.

Staff Scheduling per Location: EasyRoster enables personnel shift scheduling (rostering) per location, offering the flexibility of manual or automatic scheduling. It simplifies the scheduling process by initially allocating personnel and then utilizing the automatic scheduling feature. EasyRoster also provides management reports to ensure efficient rostering and meet client-specific requirements.

Time and Attendance per Location: EasyRoster captures actual attendance details per location, either manually or automatically through integration with third-party time and attendance systems. It helps identify over and under postings, facilitates immediate action, and streamlines replacement personnel deployment. The product seamlessly integrates with existing reader technologies for automatic attendance registration.