einfachArchiv

einfachArchiv is a web-based archiving solution offered by einfachArchiv, designed to simplify document management and assist businesses in meeting regulatory compliance. According to the vendor, this solution is suitable for businesses of all sizes, including accounting and bookkeeping firms, legal services, healthcare providers, small and medium-sized enterprises (SMEs), and financial institutions.

Key Features

Document Import from Various Sources: According to the vendor, einfachArchiv allows users to import documents from various sources such as emails, scans, mobile photos, and online accounts. The system automatically detects and organizes different types of documents, sorting them by date.

Intelligent Data Extraction: The vendor claims that einfachArchiv utilizes intelligent algorithms to extract relevant data from documents for future processing and full-text search.

Secure and Compliant Archiving: einfachArchiv claims to ensure that documents are stored in a revision-proof manner, guaranteeing immutability and traceability.

Flexible Document Organization: The vendor states that einfachArchiv provides users with five different ways to organize their documents, including hierarchical folder structures, contact lists with senders and recipients, document types for categorization, tags for free tagging, and a full-text search.

Shared Inbox for Incoming Documents: einfachArchiv collects all incoming documents in a shared inbox that is accessible to all team members. Documents can be uploaded directly or sent via email to the system. According to the vendor, incoming documents are automatically analyzed, relevant information is extracted, and users can review and archive the documents.

Efficient Cataloging: einfachArchiv displays relevant information about each document in the right sidebar, allowing users to enter details such as sender and recipient, information, tags, and notes for easy searching and organization. The vendor claims that all file formats can be archived, and the preview supports PDFs, common image formats, and HTML files.

Version Control: einfachArchiv provides versioning capabilities, allowing users to document changes made to documents and access previous versions.

Powerful File Manager: The file manager is the core of einfachArchiv, enabling users to sort and filter documents. The vendor states that it supports tile and list views, as well as a hierarchical folder structure for unlimited folder creation.

Contact Management: einfachArchiv displays senders and recipients of documents as an address book, making it easy to find documents. According to the vendor, it can automatically retrieve the contact's logo if their website is provided.

Customizable Reminders: Users can set reminders for each document, which can be customized and useful for payment reminders. Reminders can also be assigned to other team members, and einfachArchiv sends reminder emails when the specified date is reached.