eKeeper

eKeeper is a centralized documentation management solution provided by AllofE Solutions. It is designed to cater specifically to health science programs, allowing them to efficiently track and manage all necessary documentation. According to the vendor, eKeeper serves as an online file cabinet for storing and managing student, preceptor, and faculty documentation, as well as affiliation agreements with external sites. It is targeted at small to large health science programs, including medical schools, nursing schools, allied health programs, and pharmacy schools.

Key Features

Centralized Access to Documentation: eKeeper is designed to provide a centralized documentation management solution for health science programs. According to the vendor, it offers online storage and management of student, preceptor, and faculty documentation, as well as affiliation agreements with external sites.

Scalable and Customizable Data and Documentation Management: The vendor claims that eKeeper offers scalable and customizable data and documentation management for health science programs of various sizes. It allows users to track and manage a wide range of student information, including photos, commendations and concerns, immunizations, enrollments, and more. Users can also manage preceptor information such as credentials, license information, documentation, and more.

Affiliation Agreement Tracking: eKeeper provides a centralized platform for managing and tracking affiliation agreements with clinical sites, according to the vendor. Users can store and organize documents, expiration dates, and contracts with clinical sites in one place. The solution also sends automated reminders of expiration dates, ensuring that agreements are renewed on time.

Student Access: According to the vendor, eKeeper allows students to have their own access to the system. Students can upload their completed documents, view their own data dashboard, and generate reports such as My Sites and Preceptors Directory. This feature is intended to empower students to take ownership of their documentation and access the information they need.

Permission Management: eKeeper offers robust permission management capabilities, according to the vendor. Users can control user access at a group or individual user level through data permissions, ensuring that sensitive information is only accessible to authorized individuals.

Filtering and Reporting: The vendor claims that eKeeper provides powerful filtering and reporting capabilities. Users can filter and sort data using various criteria to generate customized reports, allowing them to quickly print the specific information they need for each report.

Export Data: According to the vendor, eKeeper enables users to export or print report results into a spreadsheet or other formats. This feature makes it easy to share and utilize the data outside of the system.

Data File Uploads: The vendor states that uploading existing student, faculty, preceptor, and clinical site data into eKeeper is a seamless process. Users can use predefined spreadsheet templates to upload data with just a few clicks.

Information Directories: eKeeper allows users to generate comprehensive directories of information within the system, according to the vendor. Users can generate directories of preceptors working with the program or clinical sites offering experiential placements to students.

Automatic Notifications: According to the vendor, eKeeper provides automatic notifications for various events and tasks. Users receive notifications for evaluations, announcements, documentation expirations, contract renewals, and more. This feature is intended to help users stay on top of important deadlines and tasks.