freshOps

freshOps is a workforce management software solution specifically designed for the commercial cleaning industry. According to the vendor, it aims to help cleaning businesses of all sizes streamline operations, enhance team communication, track time and attendance, manage tasks, and generate accurate timesheets for payroll. The product caters to a wide range of professionals and industries, including commercial cleaning companies, janitorial services, facility management companies, building maintenance companies, and hospitality cleaning services.

Key Features

Electronic Timesheets: According to the vendor, freshOps automatically records timesheets from check-in to check-out without rounding, eliminating the need for paper timesheets and manual data entry. The system claims to ensure accuracy to the second, preventing payroll errors and inflated timesheets.

Shift Variances & Approval: This feature aims to identify shifts where teams are spending less or more time than estimated, ensuring services are delivered within the estimated timeframes. It helps maintain profitability while ensuring quality service delivery.

Payroll Integration: freshOps records, approves, and prepares timesheets for seamless payroll processing, according to the vendor. It also integrates with accounting software, streamlining timesheet and payroll reporting and saving time.

Xero Integration: The integration with Xero accounting software simplifies payroll processing by eliminating manual data entry, ensuring accurate time and attendance records, and compliance with industry pay guidelines and accurate pay rates.

Payrules Engine: This feature automates pay rules interpretation, helping cleaning businesses stay compliant with the Cleaning Services Award pay guidelines. It simplifies payroll management and supports various pay rules.

Task Scheduling & Management: freshOps simplifies task management with digital checklists for cleaners. It assigns tasks based on location and date, ensuring no task is forgotten. Time-stamped photos provide instant task verification.

Advanced Task Verification: This feature enables instant, in-app verification through time-stamped photos, ensuring secure and tamper-proof evidence of task completion. It enhances transparency and instills client confidence.

Training & Standard Operating Procedures: freshOps attaches comprehensive operating procedures to each task and provides YouTube tutorials for visual training. It encourages task communication through task comments.

Remote Communication: This feature delivers roster and shift details to cleaners' devices, minimizing miscommunications and administrative strain. It empowers cleaners to manage their own schedules.

GPS Tracking & Attendance Verification: freshOps tracks cleaners' whereabouts with verified GPS check-ins, providing proof of attendance and location accuracy. It ensures transparency and builds client trust.