InfoDocs

InfoDocs is an online platform offered by InfoDocs (Pty) Ltd that aims to simplify company secretarial requirements and ensure compliance with South African regulations. According to the vendor, this solution caters to companies of all sizes, ranging from small startups to large corporations. Business owners, directors, members, shareholders, and company secretaries across various industries and professions can benefit from the features and functionalities of InfoDocs.

Key Features

Add Company: According to the vendor, users can easily add companies from the Companies and Intellectual Property Commission (CIPC) by searching for the company name or registration number. The platform enables the import of company, director, and member information, ensuring accurate and verifiable records. Additionally, a director ID search feature is available for additional verification.

File Annual Returns: InfoDocs provides users with an automated check for outstanding annual returns and sends reminders when they are due. The platform allows users to submit annual returns with Financial Accountability Supplements (FAS) or Annual Financial Statements (AFS) directly from the dashboard. According to the vendor, users can conveniently pay fees via debit/credit card or CIPC customer balance. The platform also includes fee, audit requirement, and public interest score calculators, along with a simplified compliance checklist.

Create Share Registers: InfoDocs offers a guided process to easily create share registers. The platform pre-populates key fields to save time and ensure accuracy. Users can automatically generate minutes, resolutions, share certificates, and other professional templates. According to the vendor, the platform allows users to record important details such as share prices, certificate numbers, and changes to authorized shares, share conversions, buybacks, redemptions, and more.

Manage Access: InfoDocs provides a secure way to share and manage access to statutory records with individual companies or portfolios. Users can grant edit or view-only access to directors, members, shareholders, and other appointed officers. The vendor states that access management is compliant with the Protection of Personal Information (POPI) and Promotion of Access to Information Acts (PAIA).

Public Interest Score: InfoDocs offers a calculator to help users calculate the Public Interest Score (PIS) for their company. According to the vendor, the PIS is an important metric used to determine the level of accountability and transparency required from a company.

Compliance Checklist: The platform provides users with a simplified compliance checklist to ensure their company meets all necessary requirements. According to the vendor, this feature helps users stay on top of their compliance obligations and avoid penalties.

Support: InfoDocs offers customer support to assist users with any questions or issues. Users can contact support via phone or email for assistance.