Intrac School Manager

Intrac School Manager is a web-based management system offered by Intrac Australia Pty Limited. It is designed to streamline the operations of businesses that provide educational lessons. This software is specifically tailored for Australian schools, education institutions, training centers, tutoring centers, and swim schools. According to the vendor, Intrac School Manager offers a range of features to effectively manage customer databases, class schedules, staff rostering, bookings and enrolments, payments, assessments, attendance, memberships, gift certificates, retail operations, and access control. With its user-friendly interface and customizable functionalities, Intrac School Manager aims to be an indispensable tool for educational organizations of all sizes.

Key Features

Customer database: According to the vendor, Intrac School Manager provides a searchable database of customers, allowing businesses to easily access information about enrolments, accounts, comments, and assessments. The database can be updated online and seamlessly interfaces with communication gateways.

Class schedule and staff rostering: The vendor claims that this software simplifies the management of class schedules and staff rosters, ensuring that double bookings for instructors or spaces are avoided. The live display of data on the website, staff portal, and staff and payroll reports aims to keep everyone informed and organized.

Staff portal: According to the vendor, the staff portal provides a mobile-friendly interface that enables employees to conveniently check and approve rosters, mark attendances, and manage assessments and customer communications. This portal aims to empower staff members to efficiently handle their responsibilities.

Bookings and enrolments: Intrac School Manager aims to maintain a comprehensive history of every enrolment and allows customers to easily self-manage their bookings. The system can be configured with business rules to streamline the booking process and ensure excellent customer service, according to the vendor.

Integrated payments: The vendor states that this feature establishes a direct link between Intrac School Manager and the bank, eliminating the need for manual data entry, minimizing errors, and simplifying payment reconciliation. It aims to utilize the most effective and cost-efficient options for processing customer payments through the merchant facility.

Reports: According to the vendor, the software generates comprehensive management and financial reports, providing detailed information about all aspects of the business. These reports are customizable to meet specific needs, allowing for accurate analysis and informed decision-making.

Attendance and make-up lessons: Intrac School Manager offers multiple methods for recording attendance, including swipe cards or instructor entry on a device. According to the vendor, it also supports self-serve make-up lessons, making it convenient for both staff and customers.

Assessments: The vendor claims that this feature allows businesses to set configurable class-level criteria for assessments, which can be completed progressively or at the end of a term. Customers can download certificates from the website, and a full assessment history is available in their profiles.

Passes and memberships: According to the vendor, Intrac School Manager facilitates the management of casual class bookings or facility visits based on memberships or passes, providing flexibility for customers.

Gift certificates: The vendor states that businesses can enable online purchase of gift certificates through Intrac School Manager. Recipients receive quality PDF copies that can be redeemed online for bookings, enhancing the gifting experience.