Lockbox

LockBox is a cloud-based document management solution offered by Global Archives. According to the vendor, it is designed to provide secure and efficient storage, organization, and access to digital records, with the aim of streamlining document-intensive workflows and improving productivity for businesses of all sizes. This versatile solution is used by various professions and industries, including healthcare providers, government agencies, engineering firms, retail companies, education institutions, and library services.

Key Features

Document Organization & Storage: According to the vendor, LockBox helps businesses efficiently organize, label, index, barcode, and create inventory lists of their physical document boxes. It aims to streamline the process of locating documents, reducing the risk of lost records and ensuring secure storage.

Scan-on-site: The vendor states that LockBox offers cost-effective scanning of paper records either at the client's office or at LockBox's facility. Scanned paper files can be made searchable, creating a database of historical documents. Global Archives claims to have experience scanning highly valuable documents, such as the collected works of Albert Einstein and medical records of healthcare centers.

Access your files anytime!: The vendor claims that LockBox provides user-friendly, secure, and accessible online document storage software. Clients can allegedly access their records through LockBox's desktop portal, eliminating the need for physical trips to storage facilities.

Records Preservation and Digitization: According to the vendor, LockBox helps businesses identify necessary documents and required retention schedules, ensuring compliance with regulations. It aims to assist in organizing, labeling, indexing, barcoding, and creating inventory lists for physical document boxes. LockBox offers secure storage for physical documents, providing peace of mind and protection against loss or damage.

Electronic Storage: LockBox is a cloud-based solution that, according to the vendor, offers a suite of software applications for archiving documents in a secure online library vault. Authorized users can quickly locate, view, and share individual documents within the library, while a designated administrator maintains control and security.

Business Process Studies: Global Archives claims to provide customized document workflow analysis and recommendations for improved efficiency and security. They offer tailored solutions to automate and simplify document conversion, data capture, and workflow processes, focusing on organization, cost savings, and efficiency for clients.

Seamless, Cloud-based Data Strategies for Partner Transactions: LockBox, according to the vendor, is a suite of web-based software applications that function together to archive documents in a private, secure, offsite, online library vault. It aims to offer a centralized repository for documents, ensuring easy access and collaboration among authorized users.

Document Imaging and Indexing: LockBox utilizes a document imaging and indexing process, which, according to the vendor, assigns unique identifiers to each document and captures key index values for search purposes. The scanned documents and associated database are uploaded to LockBox as the primary repository.

Audit and Implementation Services: Global Archives provides audit and implementation services for LockBox, aiming to ensure a smooth transition and integration of the system into existing processes. LockBox allows client Administrators to grant temporary access to auditors, reducing audit time and disruption while ensuring data privacy.

Secure and Private Data Storage: LockBox resides on a Level III secure data center with redundant power and Internet Backbone access. According to the vendor, it ensures security through encryption and third-party testing, providing a safe cloud-based solution for data storage with guaranteed redundant server operations.