Navigator Document Management

Navigator Document Management is an electronic document management system (DMS) developed by UniMak Software Pvt. Ltd. According to the vendor, Navigator DMS aims to assist organizations of various sizes in transitioning from paper-based document management to a digital and efficient system. The software offers a range of features including document capture, organization, central access, in-depth searching, collaboration, workflow management, task management, and security.

Key Features

User Friendly Interface: According to the vendor, Navigator Document Management provides a user-friendly software interface designed to facilitate easy navigation and utilization of the system. The search-centric design and customization options are intended to enhance document management efficiency.

Capture: Users can add existing files or folders to Navigator DMS using various methods, such as uploading single or multiple files from selected folders within the interface. The vendor also states that scanned physical documents can be easily incorporated into the system.

Organize: Navigator DMS allows for the organization of documents based on the physical document location structure. Users can navigate through building/room, cupboard, cabinet, drawer, or PC name, drive, or DVD label to locate documents, as per the vendor's claims.

Central Access: By moving documents into the database, Navigator DMS provides centralized access to documents across the organization. According to the vendor, user roles and access policies can be defined to control document access.

Keywords: According to the vendor, Navigator DMS allows users to apply relevant keywords and tags to documents, facilitating document retrieval through searches. The vendor claims that multiple keywords and search terms not included in file title or content can be used for efficient searching.

In-depth Searching: Navigator DMS enables in-depth searching of documents based on content, as stated by the vendor. The system extracts the content of documents, making it searchable during in-depth searches, beyond just file titles.

Collaboration: The vendor states that Navigator DMS facilitates collaboration through workflow activities, ensuring relevant department users are notified of document movement through notifications such as acknowledgment, FYI (For Your Information), approval, and uploading of relevant documents.

Workflow: According to the vendor, Navigator DMS enables the design of industry-specific business process workflows to follow and monitor standard operating practices within the organization. Documents can be attached to specific workflow activities assigned to responsible users within specified timelines.

Task Management: The vendor claims that workflow actions and task management features in Navigator DMS improve engagement and draw staff attention to planned daily work and periodic activities within the organization.

Security: Navigator DMS provides user-wise access policies and encryption for outside-kept documents, as per the vendor's claims. This is intended to ensure control over unauthorized access, data theft, and accidental loss.