OCTOPUS Visitor Management System

The OCTOPUS Visitor Management System is a solution designed to streamline and enhance the visitor enrollment process for organizations of all sizes. According to the vendor, the system provides complete control over managing visitors, temporary employees, suppliers, and contractors entering and exiting facilities. It caters to a range of professions and industries, including corporate offices, government agencies, educational institutions, healthcare facilities, and the hospitality industry.

Key Features

Visitor Enrollment Process: The OCTOPUS Visitor Management System offers a streamlined visitor enrollment process, eliminating the need for special dedicated hardware and paperwork. According to the vendor, it enables organizations to control all visitors, temporary employees, suppliers, and contractors entering and exiting their facilities.

Complete Control: OCTOPUS Visitor Management System provides organizations with control over their visitor management processes. According to the vendor, it allows for easy management of visitors, temporary employees, suppliers, and contractors. The system integrates with existing hardware and communicates with security and reception staff, aiming to ensure centralized control and efficient operations.

Cloud-Enabled: The OCTOPUS Visitor Management System is a cloud-enabled solution hosted on the cloud, utilizing encrypted communications for secure data transfer. According to the vendor, it provides a unified database and multi-sited visitor system, offering online and offline access to recorded data for regulatory compliance auditing.

Dedicated Hardware or Smartphone App: The OCTOPUS Visitor Management System can be used with dedicated hardware or the system's smartphone app. According to the vendor, it comes with dedicated hardware for organizations that prefer a physical device. The system can also work without any hardware, utilizing the smartphone app for visitor management, potentially saving costs and allowing easy access by authorized personnel.

Integration Capabilities: According to the vendor, the OCTOPUS Visitor Management System can integrate with a variety of systems, including alarms, fraud prevention, cyber-attack alerts, safety sensors, entrance monitoring, closed-circuit cameras, and more. It can also interface with open-source intelligence and social media for enhanced situational awareness. The vendor claims integration possibilities with over 300 systems, providing comprehensive control over who enters and exits facilities.

Visitor Registration: The system offers a streamlined process for registering visitors upon arrival, capturing visitor information such as name, contact details, and purpose of visit. According to the vendor, there is also an option to pre-register visitors for faster check-in.

Visitor Check-In and Badge Printing: The OCTOPUS Visitor Management System facilitates an efficient check-in process using self-service kiosks or receptionist-assisted check-in. It allows for the printing of visitor badges with customized information and photos, and can integrate with ID scanning devices for quick data entry.

Visitor Tracking and Monitoring: The system enables real-time tracking of visitor movement within the premises, allowing organizations to monitor visitor activity and generate reports on visitor traffic. According to the vendor, alerts can be set up for unauthorized access or suspicious behavior.

Host Notification and Visitor Arrival Alerts: The system automatically notifies hosts when their visitors arrive, sending arrival alerts via email, SMS, or mobile app. According to the vendor, this feature enables hosts to greet their visitors promptly.