Office Vault

Office Vault is a document management solution offered by Orange Dot Technology (PTY) Ltd. According to the vendor, it is powered by artificial intelligence (AI) and machine learning, providing automated data capture, OCR (optical character recognition), and document editing capabilities. The product is designed for companies of all sizes, including small businesses to large enterprises, and is used by professionals in industries such as financial services, healthcare, legal services, retail, and manufacturing.

Key Features

OCR - but not as you know it: According to the vendor, Office Vault utilizes AI and machine learning to automatically extract data from various document designs in multiple languages, eliminating the need for templates and manual data entry. It also provides data matching tools for extra validation.

Improve Accuracy: Office Vault aims to capture data accurately and quickly, reducing errors from manual data entry. The vendor claims it offers data matching tools for additional validation and enhances visibility and control over processes such as accounts payable, expense management, and proof of purchase.

Save Money: The vendor states that Office Vault improves productivity and reduces expenses by automating data entry and eliminating the costs of complex electronic data interchange (EDI). It offers cost-effective per document pricing for a quick return on investment (ROI) and aims to make the process paperless.

Work Smarter: According to the vendor, Office Vault streamlines processes, enabling more efficient decision-making. It provides real-time reporting and tracking for quicker decision-making and allows data mining and analysis of existing documents for better insights.

Where OCR meets AI: Office Vault's AI engine learns from document designs without requiring new templates, according to the vendor. It aims to read low-resolution scans and non-original documents, escalating them for validation if there isn't a 100% match. This simplifies data handling and eliminates manual data entry and complex EDI.

Smart OCR Invoice Scanning: The vendor claims that this feature enables touchless invoice data capture, eliminating complex setup, manual data entry, and paper stacks. It aims to improve revenue by setting reminders on customer scripts and allows for notes and document linking within the system.

Smart OCR Receipt Scanning: Office Vault aims to streamline the expense reimbursement process by capturing and storing customer receipts digitally. According to the vendor, it provides quick search functionality for customer information and stores contact information of suppliers.

Smart Contract Capture: According to the vendor, Office Vault searches through contracts using machine learning capabilities. It aims to self-learn new document designs without the need for new templates and provides data identification, capture, and interpretation. The vendor also mentions advanced features like zone recognition and zonal barcode reading.

Document, Capture, and Conversion to MS Office formats: Office Vault aims to make documents editable and searchable with a single click. It converts documents to searchable PDFs and editable MS Office formats, providing secure and accurate scan workflows. The vendor states that it supports advanced features like full connectors range and automatic forms recognition.