Open Windows CONTRACTS

Open Windows CONTRACTS is a contract management solution designed to optimize and streamline source-to-contract processes. It caters to organizations of various sizes, with a focus on large enterprises and government departments in Australia and New Zealand. According to the vendor, Open Windows CONTRACTS is widely used by procurement professionals, contract administrators, project managers, construction companies, and government departments across multiple industries.

Key Features

Processes Module: Users can easily configure workflows to guide them through business processes, with a flexible system design scope. The system facilitates electronic approval requests and email notifications for task completion. It also offers timed escalation pathways and a real-time audit trail for efficient process management.

Categories Module: Enhance visibility of supplier, contract, and tender information through flexible categorization. Create user-defined category listings with sub-categories and associate them with the UNSPSC structure. Leverage market intelligence through pre-qualification and ECI records. Simplify data entry and filter UNSPSC by category for better visibility and spend analysis.

Projects Module: Gain a comprehensive overview of project plans and contracts. Manage project cash-flow and track stages timeline. Efficiently handle issue management and resolution tracking. Generate scorecard reports and record stakeholder communications. Utilize the demand management and business case fact finder questionnaire.

Sourcing Module: Plan acquisition strategies and business cases effectively. Access a library of document templates and manage bids. Perform online evaluation and bid analysis by project group. Ensure secure pre-contract document management and communications. Seamlessly integrate with Tenders and Contracts modules.

Tenders Module: Utilize a web-based eTendering portal application. Facilitate RFx private invitation and public advertising board. Enable supplier self-registration and document encryption. Manage supplier notifications and RFx clarifications. Implement Tender Box and vendor response locking protocols.

Contracts Module: Maintain a comprehensive contracts database for all current and past contracts. Manage stakeholder contact details and receive eAlerts for task notifications. Streamline contract document management and drafting. Ensure efficient management of insurance, securities, guarantees, and escrow. Implement tiered supply chain and sub-contractor management.

Compliance Module: Conduct project risk assessment and manage issue management programs. Communicate client notices to the contractor community and suppliers. Schedule audits, generate reports, and assign tasks. Perform contract obligations and hold-points check-listing. Access a library of contract document templates.

Budgets Module: Effectively manage detailed contract claims, variations, and payments. Generate financial reports and integrate with ERP and P2P systems. Streamline quotation request and work orders management. Implement payment scheduling and payment clock. Seamlessly integrate with wider business applications.

SRM Module: Manage supplier information and contact details. Create supplier capability statements and assess skills listings. Access an online supplier history archive and manage touchpoints. Establish private communication channels with suppliers. Evaluate supplier performance and ensure compliance management.

Key Technological Features: Receive eAlerts for deadline and decision point notifications. Benefit from unique workflow process design tailored to business needs. Enable direct supplier inputs for process integrity and compliance. Utilize secure Enterprise Software as a Service architecture. Seamlessly integrate with other business systems and Microsoft Project.