PHOENIX DOCUMENTS CLOUD

PHOENIX DOCUMENTS CLOUD is a digital document management solution designed to cater to the needs of small to large-sized companies. According to the vendor, the product offers transparent and secure data and document management, efficient workflow management, and comprehensive archiving capabilities. This versatile solution is aimed at various professions and industries, including accounting and finance, human resources, legal services, healthcare, and manufacturing.

Key Features

Cloud Deployment Option: According to the vendor, PHOENIX DOCUMENTS CLOUD can be deployed either on-premises or in the cloud, providing users with the flexibility to choose the option that best suits their needs.

Transparent Data and Document Management: The DMS provides users with a clear overview of their data and documents, ensuring secure storage and easy retrieval. The vendor claims that it offers a legally compliant archiving system and enables access from anywhere, at any time.

Efficient and Powerful Workflow Management: The DMS allows users to define both free and rule-based workflows, which the vendor states can save time and enhance security. Pre-configured workflows for invoice processing, contract management, and HR processes are available to streamline operations.

Secure and Certified Document Management: According to the vendor, PHOENIX Documents ensures compliance with legal requirements and offers certified document and access protection. Users have the option to choose between a cost-effective cloud solution or an on-premises solution, maintaining control over their processes and documents.

Mobile and Remote Access: Users can reportedly access data and documents from the cloud anywhere, at any time, through online access or with SmartSafe on a local copy. The vendor also states that secure mobile and remote access is possible via a VPN connection with the on-premises solution.

Comprehensive Digital Document Management: PHOENIX Documents Cloud supports the archiving and management of various data and document formats, making it suitable for a wide range of industries and company sizes. The vendor claims that the solution is highly customizable to fit specific business processes.

Automated Invoice Processing: The INVOICE business solution automates and streamlines the processing of incoming invoices, providing structured invoice capture and real-time visibility into the status of invoices. According to the vendor, it supports automatic processing of ZUGFeRD and X-Rechnungen.

Pre-configured Contract Archive: The CONTRACT business solution includes a pre-configured archive for contracts, offering a structured overview of key contract data. Users can reportedly easily manage contract details and create new contract partners.

Automatic Document Tagging: PHOENIX Documents Cloud utilizes AI-powered technologies to automatically capture and tag data from structured and semi-structured documents, reducing the effort required for digitization, according to the vendor.

Flexible and Rule-based Workflows: The cloud-based DMS supports both free and rule-based workflows, providing users with a powerful process control system. Features such as forwarding, scheduling, and automatic reminders are available to enhance efficiency and process transparency, according to the vendor.