Proactive Car Rental System

The Proactive Car Rental System is a solution designed to optimize car rental, transportation, trucking, and limousine business processes. It caters to companies of all sizes, from small independent car rental businesses to large enterprise-level car rental companies. This system is used by car rental companies, transportation companies, trucking companies, limousine services, and fleet management companies.

Key Features

Car Rental Agreements (Spot - Lease - Long Term): According to the vendor, this feature provides integration with reservations, customer history recall, and the ability to open and close agreements across outlets. It generates system-generated rental agreement numbers, supports vehicle changes during the rental agreement duration, and allows for multilingual agreements.

Job Orders (Non-Revenue Tickets): With this feature, users can track non-revenue tickets for job orders, efficiently manage and handle non-revenue services, and streamline the process of tracking and resolving non-revenue issues. It aims to improve workflow and minimize resource waste.

Replacement Vouchers: The vendor states that this feature allows users to generate replacement vouchers for damaged or unavailable vehicles, streamlining the process of providing replacement vehicles to customers. It aims to maintain customer satisfaction by promptly addressing vehicle issues and automates the replacement voucher generation process.

Reservations: According to the vendor, the reservation feature supports multi-currency reservations, accepts local, international, and online reservations, and provides automated checks on vehicle availability. It optimizes rates for reservations, offers a customizable reservation module for website integration, and allows for the identification of different reservation types using color codes.

Fleet Control: This feature aims to enable complete automation and control of the fleet. Users can analyze fleet utilization through current and historical utilization reports, trigger work orders for incidents, optimize vehicle distribution, and monitor vehicle status and availability. It also tracks fleet planning, distribution, and control, and measures the Return on Investment (ROI) for each vehicle and vehicle type.

Fleet Management & Maintenance: The vendor claims that this feature allows users to track scheduled preventive maintenance, monitor breakdowns and maintenance repairs, manage and track damages, follow up on complete work orders, and maintain a comprehensive vehicle history. It supports fleet planning, distribution, and control, as well as vehicle inspections and vehicle-specific information.

Pricing: According to the vendor, the pricing feature is equipped with a powerful rate engine that automates the rate finding process. It automates price quotation and rental/lease calculation processing, assigns rates using advanced predefined rate logic, and aims to maintain consistent rates for customers based on their history. It also handles insurance and miscellaneous charges and supports special rates for online reservations, insurance, and other charges.

Sales and Marketing: This feature provides built-in support for loyalty programs, supports marketing campaigns and promotion packages, and offers seasonal rates for targeted marketing strategies. It tracks sales contracts and generates automated follow-ups for customers, categorizing companies by type to support corporate, government, and individual accounts.

Accounting: The accounting feature includes a flexible invoicing system with aging, supports combined or separate invoicing for corporate customers, and includes additional expenses such as fuel, damage, and traffic violations in the final invoice. It supports multiple currencies, generates invoices for both rentals and leases, and offers various methods of payment and pre-billing statements.

Budgeting: The vendor states that this feature aims to streamline the budgeting process for car rental operations, allowing users to plan and allocate resources efficiently, monitor and control expenses, and support budgeting for multiple outlets. It generates budget reports and analysis to aid in financial planning and management.