ProcureHQ

ProcureHQ, developed by FewZen Limited Trading as ProcureHQ, is an accounts payable software designed to streamline and automate the invoice processing and approval process for small and medium-sized enterprises (SMEs). According to the vendor, this software aims to remove manual data entry, improve accuracy, and increase efficiency in managing supplier invoices. ProcureHQ is specifically tailored for purchasing departments, accounts payable teams, project managers, senior management, and accounting departments across various industries.

Key Features

Smarter Invoice Approval: According to the vendor, ProcureHQ automates the approval process of invoices, eliminating manual tasks and streamlining the accounts payable workflow. It allows for easy allocation of invoices to specific projects and project managers, aiming to ensure efficient approval.

Automated Purchase Orders: ProcureHQ, as claimed by the vendor, eliminates the need for manual purchase order creation by constantly monitoring the materials purchased. Users can request purchases and reorder supplies from a centralized platform, reducing the time spent on manual processes and aiming to improve project management.

Real-time Supplier Quotes: ProcureHQ, according to the vendor, provides a system for users to deal with quote requests from suppliers in real-time, eliminating the need for manual comparison of quotes. The software automatically checks for price changes compared to previous invoices, allowing users to get the best deals from suppliers. Users can receive quotes instantly and monitor individual product prices from suppliers, aiming to ensure up-to-date and accurate pricing information.

Invoice Data Capture: ProcureHQ, as claimed by the vendor, retrieves invoices sent from suppliers directly from the user's email account, eliminating the need for manual processing. The software automatically enters invoices into the accounting software, aiming to reduce errors and save time. Users can easily allocate invoices to projects and project managers, aiming to ensure efficient tracking and approval.

Statement Reconciliation: According to the vendor, ProcureHQ automates the process of statement reconciliation by cross-checking invoices received against statements. The software notifies users if there are any missing invoices, providing real-time visibility into the status of invoices. Users can view reports on who approved each invoice, when it was approved, and how long it took, aiming to improve transparency and accountability.

Integration with Accounting Software: ProcureHQ seamlessly integrates with popular accounting software such as Xero, QuickBooks, and Sage, according to the vendor. This allows for easy invoice creation and entry. The software also supports custom integrations and provides options for connecting with other accounting packages. Invoices created in ProcureHQ show up in the accounting software with the original PDF document and all line items included.

Cloud-Based Platform: ProcureHQ, as claimed by the vendor, is a cloud-based platform that offers unlimited user access, allowing the entire team to collaborate on accounts payable processes. The software provides role-based permissions to control user account access and restrict certain tasks or invoice approvals. ProcureHQ offers a setup wizard for guided setup and offers flexible subscription options for monthly, 6-month, or 12-month plans.

Supplier Document Processing: According to the vendor, ProcureHQ supports the processing of various supplier documents, including quotes, invoices, credits, and statements. The software allows for easy approval and entry of supplier documents, aiming to reduce manual data entry and improve accuracy. Users can track spending, approval, and supplier reports, providing comprehensive visibility into supplier transactions.