Tenderbill

Tenderbill is an eProcurement solution offered by GLOBAL DATA SOLUTION. According to the vendor, it is designed to facilitate the relationship between buyers and suppliers in the mining, construction, and infrastructure industries. This platform aims to streamline procurement processes by providing quick RFQ generation, communication management, bid evaluation, and configurable quotation processes. Tenderbill is said to cater to businesses of all sizes, offering transparency and efficiency in procurement operations.

Key Features

Quick RFQ Generation: According to the vendor, Tenderbill allows users to generate and manage requests for quotation (RFQs) quickly and easily. It provides an extensive directory of suppliers in the mining and infrastructure sectors. The vendor claims that this feature aims to reduce time and management costs while ensuring transparency through documented processes.

Communication Management: The vendor states that Tenderbill enables users to generate all communications and clarifications within the platform, ensuring an organized and documented process. It is said to improve communication with suppliers by organizing all interactions chronologically and by process. According to the vendor, this feature eliminates the need to search through numerous emails for relevant information.

Bid Evaluation: Tenderbill is claimed to allow for the technical and commercial evaluation of offers within the platform. The vendor states that it generates an immediate comparative summary of all offers received, facilitating decision-making by presenting the best technical and economic proposals.

Configurable Quotation Process: According to the vendor, Tenderbill offers the flexibility to configure the quotation process as either "Standard" or "Closed Bid." In a "Closed Bid" process, offers are only visible after the specified closing date and time. The vendor claims that this feature provides options to adapt the process to specific requirements.

Document Attachment Capability: Tenderbill enables users to attach multiple files of any size to RFQs, according to the vendor. It is said to remove limitations on file size for communication purposes and facilitate the organization of correspondence related to specific processes.

Multi-Project, Multi-Currency, and Multi-Zone Software: The vendor claims that Tenderbill allows organizations to organize bidding processes by projects or areas. It is said to facilitate online information exchange regardless of time zones, enabling global communication. According to the vendor, this software also supports multi-currency transactions for international procurement operations.

Immediate Identification of Commercial Exceptions: According to the vendor, Tenderbill assigns commercial terms to RFQs to promptly identify if suppliers have accepted all purchasing terms and conditions or have presented exceptions. The vendor claims that this feature helps buyers assess suppliers' compliance with commercial requirements.

Process History Tracking: Tenderbill is said to record the entire RFQ process, including communications with suppliers and any changes made. According to the vendor, this feature enables traceability and provides an organized and documented process, facilitating auditing and compliance requirements.

Comparative Summary Table: According to the vendor, Tenderbill presents a comparative summary table at the end of the process, including any commercial exceptions submitted by suppliers. The vendor claims that this feature reduces the time required for offer review and evaluation.

Supplier Directory: Tenderbill offers an extensive database of suppliers in the mining, construction, and infrastructure sectors, according to the vendor. It is said to simplify the process of finding and inviting new suppliers to participate in procurement processes, streamlining supplier selection and engagement.