The Compliance Space

The Compliance Space, developed by The Compliance Space Ltd., is an online information governance platform that aims to assist data-rich businesses in effectively managing their data privacy obligations. According to the vendor, this platform offers a comprehensive solution for aligning data protection practices, streamlining data management, monitoring compliance, and mitigating risks. It is designed to cater to businesses of various sizes, including small and medium-sized enterprises (SMEs) as well as large corporations. The Compliance Space is utilized by professionals and industries such as Data Protection Officers (DPOs), Compliance Managers, Privacy Officers, Legal Professionals, Human Resources (HR) Professionals, IT Managers, Healthcare Organizations, Financial Institutions, Education Institutions, and Professional Services Firms.

Key Features

Comprehensive data management: The Compliance Space provides a centralized platform for businesses to manage their data processing activities, policies, procedures, and access requests. According to the vendor, this feature ensures compliance with data protection regulations by facilitating easy access, updates, and monitoring of data management processes.

Real-time regulatory updates: Stay informed about changes in data protection laws and regulations with live regulatory updates. The Compliance Space sends notifications and alerts, enabling organizations to proactively adapt their data privacy practices and mitigate potential risks, as claimed by the vendor.

Intuitive reporting function: Gain valuable insights into data privacy processes through detailed analytics and reporting. The platform offers real-time information on process performance, subject access requests, breaches, and more. Users can generate customizable reports to drive data-driven decisions and enhance their data privacy practices, according to the vendor.

Task scheduler: Streamline data privacy tasks and ensure timely completion with the task scheduler module. Users can create, assign, and track tasks, receive alerts for overdue tasks, and prioritize responsibilities. According to the vendor, this feature promotes accountability, efficiency, and organization in managing data privacy obligations.

Role-based access control: Enhance data security and confidentiality with role-based access control. The Compliance Space allows the main user to assign different levels of permissions to individuals, ensuring authorized access to specific modules and sensitive information. The vendor claims that this feature effectively distributes data privacy responsibilities within the organization.

Data residency mapping: Understand global data residency and assess data flows with the platform's data residency mapping feature. It helps businesses comply with data privacy laws by visualizing data relationships with third parties outside of the UK and identifying potential risks associated with data transfers, according to the vendor.

Contract and policy review: Keep documentation up-to-date and align with UK GDPR requirements by reviewing contracts and policies. The Compliance Space enables users to easily access and make necessary changes to contracts and policies, ensuring compliance with data protection regulations, as claimed by the vendor.

Transparency and privacy statements: Build trust and compliance by including privacy statements in privacy notices and data capture forms. The platform allows organizations to create and customize privacy statements, ensuring individuals are informed about how their data is processed and handled, according to the vendor.

Ongoing data protection impact assessments (DPIAs): Implement ongoing DPIAs to assess data protection obligations and monitor data residency and contractual statuses. The Compliance Space supports the conduct and tracking of DPIAs, helping businesses identify and address potential privacy risks while ensuring compliance with data protection regulations, as claimed by the vendor.