Worksphere

The Worksphere Visitor Management System, developed by Envoy, is a solution designed to enhance workplace safety, streamline front desk operations, and create a positive visitor experience. This system caters to businesses of various sizes, ranging from small offices to large enterprises with multiple locations. According to the vendor, Worksphere helps businesses effectively manage and track visitors, automate sign-in processes, screen guests, and ensure compliance with security and regulatory requirements.

Customizable sign-in: Worksphere offers a customizable sign-in process for visitors, allowing businesses to tailor the registration questions and collect the necessary information for each visitor type or location.

Host notifications: According to the vendor, the system automatically alerts the appropriate employee or host when their guest arrives, ensuring a seamless and timely greeting.

Visitor screening: Worksphere provides visitor screening capabilities, including screening against block lists, watchlists, and invalid IDs, to ensure that only authorized individuals are allowed on-site.

Block lists and ID scanning: The vendor claims that the system allows the creation of block lists to prevent specific individuals from entering the premises. It also supports ID scanning to verify the authenticity of visitor identification.

Analytics and reporting: Worksphere offers analytics and reporting features, according to the vendor, allowing businesses to analyze visitor data, track trends, and generate reports for compliance, audits, or decision-making purposes.

Photo capture: The system enables the capture of visitor photos during the sign-in process, enhancing security and identification, as claimed by the vendor.

Digital document signing: Worksphere facilitates digital document signing, allowing visitors to electronically sign necessary documents, such as NDAs or waivers, during the check-in process, according to the vendor.

Badge printing: The system supports badge printing, enabling the generation of visitor badges with custom branding and necessary identification information, as stated by the vendor.

Access control integrations: According to the vendor, Worksphere integrates with access control systems, allowing businesses to grant appropriate building access permissions to approved visitors.

Capacity limits: The system allows the setting of capacity limits and provides real-time monitoring of the number of people on-site, helping to prevent overcrowding and maintain compliance with occupancy regulations, according to the vendor.