Xoralia

Xoralia is a policy management software solution offered by Content Formula Limited. According to the vendor, it is designed to streamline policy documentation and compliance for organizations of all sizes. With its integration capabilities with SharePoint, Microsoft Teams, and Microsoft Office 365, Xoralia serves as a central hub for HR managers, compliance and risk management teams, policy administrators, IT managers, and professionals in industries such as construction, education, energy and utilities, and financial services and banking.

Key Features

Central policy hub: According to the vendor, Xoralia provides a centralized hub for document owners and employees to access and manage policy documentation in one place. It is said to ensure that policy and procedure documents are easily accessible by storing them in a central library.

Reporting and tracking: The vendor claims that Xoralia automatically keeps a record of policy document readership, providing analytics tools and dashboards to track compliance. It is said to assist in minimizing risk and achieving compliance through a clear audit trail.

Target individuals and groups: According to the vendor, Xoralia connects employees to the appropriate policies based on their division, location, team, or role. It is claimed to allow policies to be assigned to individuals, groups, and targeted segments, working seamlessly with AD groups and Office 365 groups for efficient policy assignment.

Filtered search: Xoralia is said to offer a comprehensive search functionality with flexible findability options and filters. According to the vendor, users can search for policies based on policy owner, location, and mandatory/non-mandatory reads, enhancing the search experience for easy policy retrieval.

Notifications: The vendor states that Xoralia sends policy task email notifications and reminders to individuals or groups, ensuring that users stay informed about important policy updates or reading tasks. It is also claimed to automatically trigger notifications for new joiners and leavers.

Simple user interface: Xoralia is designed to provide a user-friendly and intuitive interface for end users, policy owners, and admins. According to the vendor, it caters to users of all technical knowledge and abilities, empowering them to confidently navigate and utilize the software.

SharePoint web parts: Xoralia offers web parts that display search functionality and notifications within the SharePoint dashboard. The vendor claims that this integration enables users to access key Xoralia features directly from their SharePoint environment.

Teams and Viva integration: According to the vendor, Xoralia seamlessly integrates with Microsoft Teams and Viva Connections dashboard, providing a Teams app and cards for easy access to policy management features. This integration is said to enhance collaboration and accessibility for policy-related tasks.

Manage multiple document types: Xoralia is claimed to support various document types, including policies, procedures, guidance, forms, and more. The vendor states that it can handle documents in PDF, PPT, XLS, or DOC formats, offering a comprehensive solution for managing different types of policy-related content.