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Solutions2Share External User Manager vs. Substly

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Solutions2Share External User Manager

12 Reviews and Ratings

Substly

1 Reviews and Ratings

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    Overview
    ProductRatingMost Used ByProduct SummaryStarting Price

    External User Manager

    Score7.7 out of 10
    Mid-Size Companies (51-1,000 employees)
    		IT administrators can keep control of external users in Microsoft 365 with External User Manager. External User Manager is used for inviting guests, automated access reviews and lifecycles in Microsoft Teams and Microsoft 365 Groups. Key Features: •External users dashboard and reports •Request & approval workflow for guests •Lifecycles for external guests •Regular automated access…

    $1.60

    per year

    Substly

    Score9.1 out of 10
    Mid-Size Companies (51-1,000 employees)
    		Substly is a SaaS management platform designed for small and medium-sized organizations (25–1.000 employees) and IT service providers. The system centralizes subscription-based services, users, and costs into a single dashboard to combat SaaS sprawl and "enterprise bloat". Key Features and Differentiators Multi-Source Discovery Engine: Unlike enterprise tools that often require top-tier SaaS plans to access management APIs,…

    $130

    per month per installation

    Pricing
    External User ManagerSubstly
    Editions & Modules
    Extra Large (4000+ users)
    $1.60
    per year per user
    Small (up to 249 users)
    1,599
    per year per installation
    Medium (up to 999 users)
    4,049
    per year per installation
    Large (up to 4000 users)
    6,499
    per year per installation
    Monitor
    $130
    per month per installation
    Optimize
    $260
    per month per installation
    Custom Plan
    Contact Sales
    101-250 users
    Offerings
    Pricing Offerings
    External User ManagerSubstly
    Free Trial
    YesNo
    Free/Freemium Version
    NoNo
    Premium Consulting/Integration Services
    YesYes
    Entry-level Setup FeeOptionalOptional
    Additional DetailsPrices are starting prices. Not listed here are the different support and service packages.Substly utilizes a tiered pricing structure determined by feature requirements and total employee count. According to the vendor, the model is intended to provide cost predictability for small and mid-sized organizations. Pricing for the Monitor and Optimize editions is based on organization size, with costs scaling as the employee count increases. For enterprises with complex technical requirements—such as managing multiple Active Directory (AD) tenants, overseeing subsidiaries, or requiring custom API integrations—bespoke quotes are available via a Custom Plan. The platform maintains the following billing and operational policies: - Annual Subscription Discount: The developer offers a 20% reduction in cost for users who opt for annual billing over monthly cycles. - Operational Requirements: The system does not require setup fees or mandatory cancellation periods. - Currency Support: Transactions are supported in EUR, USD, GBP, AUD, CAD, and SEK.
    More Pricing Information
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    All AlternativesView all alternativesView all alternatives
    User Ratings
    External User ManagerSubstly
    Likelihood to Recommend
    10.0
    (1 ratings)
    9.1
    (1 ratings)
    User Testimonials
    External User ManagerSubstly
    Likelihood to Recommend
    Solutions2Share
    I can depend on it to work and be there when I need it. It is very intuitive and easy to use and even first time users have little to no issues with it. I can have small or large meetings with it and utilize the functionality i need to depending on the situation
    Incentivized
    Gary Fleenor
    VP of HR
    Read full review
    Substly
    For small and mid-sized corporations that wants a better overview without too much hassle in setting up a complex system, Substly is great! Also Substly has made budgeting easier for us and helped us improve our offboarding processes. If you are looking for a SaaS management tool with integrations to every vendor on earth, there might be other solutions that would fit your scope better.
    Richard Uddh
    Sales Manager
    Read full review
    Pros
    Solutions2Share
    • Group meetings
    • Audio controls
    • control over external users
    Incentivized
    Gary Fleenor
    VP of HR
    Read full review
    Substly
    No answers on this topic
    Cons
    Solutions2Share
    • Not aware of any shortcomings with my use of this tool
    Incentivized
    Gary Fleenor
    VP of HR
    Read full review
    Substly
    No answers on this topic
    Return on Investment
    Solutions2Share
    • Saves time!
    • Improves efficiency with getting projects done faster
    • Great for product demos and training
    Incentivized
    Gary Fleenor
    VP of HR
    Read full review
    Substly
    No answers on this topic
    ScreenShots

    External User Manager Screenshots

    Screenshot of External User Manager's dashboard and reports display an overview of all external users and guests.Screenshot of Guest users in Microsoft 365 and Microsoft Teams management: request and approval workflow, onboarding & compliance portal, lifecycle for access reviews, and reporting.Screenshot of Users can request access for new guests with an automated request & approval workflow. Team owners or administrators can then approve the requests.Screenshot of Regular automated access reviews and guest lifecycles can be set so that if the guest users do not require further access, they can be removed automatically from the tenant.Screenshot of In the Onboarding & Compliance Portal, the user can ask new guests for additional information as metadata and have them read or even sign non-disclosure agreements, GDPR rules etc.Screenshot of the guest import feature, with which the administrator can crawl external users that have been created without External User Manager and import them to apply governance policies, lifecycles, etc.

    Substly Screenshots

    Screenshot of a centralized overview of the organization's SaaS portfolio, highlighting annual costs and user counts for key applications to help identify potential waste.Screenshot of the security and compliance interface, used to monitor unapproved applications (Shadow IT) and verify user access levels across the organization.Screenshot of a specialized Microsoft 365 "Health Check" report that identifies orphaned accounts and surfaces specific cost-saving recommendations based on real usage data.Screenshot of the employee offboarding interface, designed to streamline the revocation of software access during departures and notify owners to cancel unnecessary licenses.Screenshot of a detailed view of the HubSpot application dashboard, displaying individual user activity, specific license plans, and forecasted spend metrics.Screenshot of a tablet view of the high-level statistics dashboard, featuring interactive charts for total spend, departmental spending, and future budget forecasting.