Name: HIPAA Security Suite
Author: Acentec

Help Desk

Live Chat

Web and Video Conferencing

Customer Support

K-12 Online Learning

School Management

Education

Business Intelligence (BI)

Collaboration

Enterprise Legal Management

IP PBX

Knowledge Management

Enterprise

Accounting

Subscription Management

Finance and Accounting

Applicant Tracking

Corporate Learning Management

HR Management

Payroll

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Cloud Management

Cloud Storage

Consulting and Advisory Services

Converged Network Adapters (CNAs)

Data Catalog

Data Center Virtualization

Density-Optimized Servers

Fraud Detection

Function as a Service (FaaS)

IP Address Management (IPAM)

IT Asset Management

Integration Platform as a Service (iPaaS)

Machine Identity Management

Mainframe Monitoring

Managed Hosting

Mobile Device Management (MDM)

Network Monitoring

Network Performance Monitoring

Network Traffic Analysis (NTA)

Observability

Software Composition Analysis (SCA)

Software-Defined WAN

Time Series Databases

Value Stream Management

Information Technology

A/B Testing

Ad Serving & Retargeting

Affiliate

All-in-One Marketing

App Store Optimization (ASO)

Audio Editing

Click Fraud

Contact Management

Content Management

Contest Management

Digital Asset Management

Email Marketing

Gamification

Local Marketing

Marketing Automation

Mobile Advertising

Social Media Management

Survey & Forms Building

Web Analytics

Marketing

Project Management

Professional Services

Customer Relationship Management (CRM)

Quote to Cash

Sales

GDPR Compliance

Security

Chiropractic

Construction Workforce Management

Dental

ID Card

Nonprofit Fundraising

Oil and Gas

Patient Engagement

Vertical-Specific

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The HIPAA Security Suite, developed by Acentec, Inc., is a security solution designed to ensure compliance with the Health Insurance Portability and Accountability Act (HIPAA) regulations. This suite of tools and training is specifically tailored for healthcare organizations, including hospitals, clinics, medical practices, dental practices, and healthcare service providers. It caters to various professionals and industries, including healthcare professionals, administrators, IT professionals, dental professionals, and medical practice managers.

## Key Features

**HIPAA Training**: According to the vendor, the suite offers comprehensive training on HIPAA regulations, covering topics such as patient privacy, data security, breach notification, and compliance.

**Guarding Patient Privacy**: The vendor emphasizes the importance of respecting patient privacy and equips employees with best practices to protect protected health information (PHI).

**Reducing Data Security Risks**: The vendor educates employees about potential vulnerabilities and trains them to identify and respond promptly to security threats, aiming to minimize the risk of data breaches.

**Following the Rules**: The suite ensures employees understand their responsibilities under HIPAA regulations, including the privacy rule, security rule, and breach notification rule.

**Fostering a Culture of Compliance**: Regular training sessions aim to foster a culture of compliance within healthcare organizations, emphasizing individual responsibility and organizational commitment to HIPAA compliance.

**Boosting Employee Confidence and Competence**: The vendor claims that the suite equips employees with the skills and knowledge needed to handle patient information securely and responsibly, potentially boosting their confidence in implementing necessary security measures.

**HIPAA Documentation**: The suite includes up-to-date manuals on security policy, disaster recovery, patient privacy policy, and more, aiming to help organizations meet the documentation requirements of the HITECH Act.

**Risk Assessment**: The vendor provides a comprehensive assessment of potential risks to protected health information (PHI), addressing over a hundred required questions to ensure thorough risk assessment.

**Staff Training**: The vendor offers live training via the internet for staff members, helping organizations fulfill the requirement of regular privacy training for employees.

**Remediation**: The vendor offers recommendations based on risk assessment findings and aims to help organizations address identified vulnerabilities and improve their HIPAA compliance.

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HIPAA Security Suite

Medical Office EMR and EHR Software is designed to deal with the daily operations of a medical office.  It is available as desktop software, client-server software and internet-based software. While the terms EMR and EHR  are sometimes used interchangeably, EMR more often refers to digital records for internal use within the practice, whereas EHR refers to digital records that can be shared externally, with patients, other health care providers, insurance companies, etc.

Medical Office EMR & EHR

Acentec

Billing and Claims Management

Managing the entire revenue cycle to help improve collection rates

Real-time eligibility verification

The software checks a patient’s insurance and benefits eligibility and tracks co-pay and deductible information.

Coding

The software helps users find the correct codes – whether ICD-9 or ICD-10 – for claims.

Claims management

This includes claim scrubbing, electronic claim submission, and automated claim tracking.

Claim scrubbing

Electronic Claim Submission

Electronic Claim Submission refers to the ability of the software to submit claims electronically to insurance carriers from directly within the application.

Automated Claim Tracking

Automated Claim Tracking includes features related to tracking claims throughout their lifecycle through automation.

Patient billing

The software can generate statements, send them to patients via mail or email, and process payments.

Payment Processing

Payment Processing features enable the medical office to receive payments for co-pays or out-of-pocket payments via popular payment methods directly from patients from within the application.

Electronic Bill Pay

Online Bill Pay

Online Bill Pay allows patients to remit payment for co-pay and services via an online interface

Create Patient Statements

The software can generate billing statements for patient on-demand for any time period.

Mail or Email Patient Statements

Patient statements may be delivered via postal mail or electronically via email

Automated Alerts for Overdue Claims

The software automatically generates and sends overdue payment notifications to delinquent accounts.

Superbill Generation

The software generates Superbills which encompass multiple practices, services, visits, time periods, etc.

Denial / Underpayment Management

Denial and underpayment management features

Patient Payment Histories

The system can generate historical balance and payment reports for patients.

Electronic Remittance Advice

The software automatically provides electronic notifications upon remittance of payments

Streamlined Data Entry

Streamlined Data Entry refers to the usability and seamlessness of billing and claims management function data entry.

HIPAA Compliance

Billing and claims features requirements for compliance with HIPAA

SiHCFA Compliance

Electronic processing for compliance with SiHCFA workers compensation regulations

Credit Card Processing

Credit Card Processing refers to the ability to receive payment from patients via credit card

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Clearinghouse Integration

The software supports integration with medical payments clearinghouses out of the box.

Accounting Integration

Refers to the medical office software's ability to integrate out of the box with accounting applications

Reporting

Support for reporting features specifically designed to support billing and claims management.

Financial Reporting

Reports and dashboards allow users to understand the financial health of a practice.

Revenue Cycle Management

Revenue Cycle Management features enable a medical practice to easily report on and manage cash flow across payables , receivables with both insurance carriers and patients, etc.

Integration with EMR/EHR

The medical office software integrates out of the box with EMR/EHR software.

Patient Scheduling

Managing patient scheduling, appointment reminders, and patient check-in

Drag-and-drop Scheduling

The software supports a graphical calendar interface for easy scheduling of facilities, equipment, physicians, and other staff.

Facility Scheduling

Refers to the ability of medical office software to manage facilities scheduling.

Physician Scheduling

Physician scheduling features enable for dynamic and flexible scheduling of physicians

Rule-based scheduling

The software sets schedules based on a set of rules or criteria that account for various institutional and individual needs.

Automated patient check-in

The software streamlines the check-in process, with features like co-pay notification, digital ID photos, insurance card scanning, waiting time updates, and self-check-in kiosks.

Automated appointment reminders

Patients receive automated reminders via text, phone or email in advance of appointments to help decrease the number of no-shows.

Multi-location support

The software can coordinate scheduling across multiple locations, facilities or practitioners.

ZocDoc Integration

The practice software supports integration to ZocDoc for online patient scheduling out of the box

Calendar interface

The software provides a user-friendly calendar from which users can track and schedule appointments.

Medical Inventory Management

Inventory Management allows medical practices to track supply levels and manage re-ordering.

Automated Supply Tracking

Triggered Reorder Notifications

The medical practice software automatically triggers notifications for supply reorders to office staff when supplies run below set thresholds.

Electronic Medical Records

Digital charting of a patient’s medical and treatment history

Charting / document management

Practitioners can easily create a patient record, take notes, update patient information, and understand a patient’s history at a glance.

Templates

The EMR software includes pre-built and customizable templates to allow for easy, standardized organization of clinical data and notes.

HIPAA Security Suite

Overview

What is HIPAA Security Suite?