Name: W2 Mate
Author: Real Business Solutions

Help Desk

Live Chat

Web and Video Conferencing

Customer Support

AI Development

Image Recognition

Version Control

Development

Business Intelligence (BI)

Collaboration

Enterprise Legal Management

Transportation & Logistics

Workflow

Enterprise

Accounting

Anti-Money Laundering (AML)

Investor Relations

Finance and Accounting

Applicant Tracking

Corporate Learning Management

HR Management

HR Service Delivery

Payroll

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Cloud Brokers

Cloud Storage

Converged Network Adapters (CNAs)

Custom Software Development Services

Data Integration

Data Privacy Management

Database Load Balancing

Density-Optimized Servers

Fraud Detection

Governance, Risk & Compliance

Integration Platform as a Service (iPaaS)

Migration

Mobile Application Performance Monitoring  (APM)

Network Performance Monitoring

NoSQL Databases

Privileged Access Management

Release Management

Server Management

Tape Storage

Time Series Databases

Unified Endpoint Management (UEM)

Information Technology

A/B Testing

AI Writing Assistant Software

Ad Serving & Retargeting

All-in-One Marketing

Content Management

Customer Experience Management

Customer Journey Mapping

Digital Experience Intelligence

Digital Rewards

Email Marketing

Marketing Automation

Mobile Advertising

Press Release Management

Product Information Management (PIM)

Product Intelligence

Social Media Management

Survey & Forms Building

Tag Management

Video Collaboration

Web Analytics

Marketing

Project Management

Professional Services

Customer Communication Management

Customer Relationship Management (CRM)

Headless eCommerce

eCommerce Analytics

Sales

Animation

Computer-Aided Design (CAD)

Construction Workforce Management

Loan Servicing

Patient Engagement

Vertical-Specific

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W2 Mate is a W2/1099 software solution designed to assist businesses and tax professionals in accurately and efficiently preparing, printing, and filing various tax forms. According to the vendor, W2 Mate is suitable for businesses of all sizes, including small enterprises and large corporations. It is utilized by accounting firms, tax preparation services, colleges and universities, human resources departments, and financial institutions. The software aims to simplify the tax form management process for professionals in these industries.

## Key Features

**1098-T Printing Software**: W2 Mate supports printing on 1098-T laser forms and blank paper. It allows users to print 1098-T Copy B for students on regular white paper, which the vendor claims can save time and money. Additionally, it enables the printing of 1098-T Copy C for filers on regular white paper and Laser Copy A of form 1098-T for the Internal Revenue Service Center. The software also supports printing Laser 1096 forms, which are the Annual Summary and Transmittal of U.S. Information Returns.

**1098-T Electronic Filing**: W2 Mate provides the functionality to electronically file 1098-T forms. According to the vendor, users can conveniently e-file 1098-T forms through IRS FIRE. However, it is important to note that this feature requires Option #4.

**Support for Various Tax Forms**: W2 Mate offers comprehensive support for various tax forms, including 1098-T, 1098, 1099-MISC, 1099-INT, 1099-DIV, 1099-R, 1099-S, 1099 (A, B, C, PATR), and 1099 OID forms. The software automatically calculates totals for 1096 and W3 forms, and it allows users to export IRS 1098-T forms and W2/1099 forms to MS Excel. Additionally, it supports the import of W2/1099/1098/1098T data from QuickBooks and other accounting software. However, it is important to note that importing data from CSV files requires Option #3, while Option #5 is required for 1098-T forms.

**Unlimited Recipients/Payers**: W2 Mate does not impose any limits on the number of recipients or payers, providing flexibility for businesses with varying volumes of tax forms.

**Compliance and Security**: The vendor states that W2 Mate is designed to meet the regulations set by the Internal Revenue Service (IRS) and Social Security Administration (SSA), ensuring compliance with tax requirements. The software also offers password protection and data validation features to enhance security.

**Network Compatibility**: W2 Mate can be installed on local workstations or networked servers, making it suitable for use by colleges, universities, and tax firms managing multiple clients' 1098-T compliance needs.

**Additional Features**: W2 Mate includes additional features to streamline the tax form management process. According to the vendor, users can export 1098-T data to an Excel worksheet and import data for 1098-T and other tax forms from CSV files. Additionally, the software provides complimentary technical support based in the United States to assist users with any inquiries or issues they may encounter.

Easy Import of Vendor Information: Many users have found it easy to import their vendor information directly into W2 Mate from their accounting software, saving them significant time and effort in manual data entry.

Flexible 1099 Forms: Several reviewers appreciate that W2 Mate offers the flexibility to utilize different types of 1099 forms, beyond just 1099 Misc and 1099 NEC. This feature makes it suitable for a variety of reporting needs, enhancing its versatility for different businesses.

Seamless Company Switching: Users have praised the seamless ability to switch between several companies within W2 Mate for issuing 1099 forms. This convenient feature allows them to efficiently manage multiple entities without any hassle.

Limited Report List for 1099 Forms: Several users have expressed frustration with the lack of a comprehensive report list in W2 Mate that includes details such as names and amounts for each type of 1099 form. This limitation may make it more difficult for users to track and manage their 1099 forms effectively.

Learning Curve Associated with Software: As is common with most software, there is a learning curve associated with using W2 Mate. Some users have found this learning curve to be manageable, but others have mentioned that it can take some time to fully understand and utilize all the features and functionalities offered by the software.

No Detailed Explanation of Features: A few users have mentioned that they would appreciate a more detailed explanation or documentation of the various features and capabilities of W2 Mate. They feel that having access to comprehensive guidance would help them better navigate and utilize the software's multifunctional billing and routing solution for telecom and IoT providers.

Customers of W2 Mate have found the software to be a valuable tool for generating various types of 1099 forms. With the ability to issue multiple types of 1099 forms, including 1099 Misc, users have been able to streamline their reporting process. One key use case of this software is the convenience it offers in creating and managing 1099 forms for different companies all in one place. This has proven to be a time-saving feature for businesses that need to generate 1099 forms for multiple entities. By centralizing the process, users are able to easily access and manage all their 1099 forms, eliminating the need for separate systems or manual calculations.

Sage Accounting is online accounting software made to simplify life for small business owners, entrepreneurs, and freelancers by providing the functions needed to take care of daily business to-dos. 

Users can create and send professional quotes and invoices, track income and expenses and know where the business' financials stand. Every Sage Business Cloud Accounting subscription includes unlimited access to support as well as automatic backups and product updates.

Acumatica delivers a set of cloud-based business software applications with dashboards, reporting tools, integrated document management, centralized security, and customization tools.

Acumatica

W2 Mate

1 in 3 accounting software users find it difficult to choose the right tool. Find the best solution for you.

The Buyer’s Guide to Accounting Software

Software for tracking revenues and expenses and forecasting future revenue.

Real Business Solutions

General Ledger and Configurable Accounting

Financial management solution, including capabilities for general ledger and configurable accounting

Accounts payable

This includes the automation and tracking of payment to vendors and suppliers, with features such as payment scheduling, check printing, open purchase order alerts, document management, direct ACH bill payment, and vendor records.

Accounts receivable

This includes the management and automation of invoices and collections, with features like statements, invoices, receipts, payment reminders, customer records, auto billing, and refund checks.

Cash management

The software provides a complete picture of a company’s cash flows, streamlines payment processing, and includes cash forecasting.

Bank reconciliation

The software connects to a company’s financial institutions in order to reconcile accounting records with checking, savings and credit card accounts. Often month and year closing capabilities are included.

Expense management

The software can log and track business expenses and reimbursements, including travel-related expenses, with the ability to tie them to particular projects.

Time tracking

The software can track billable and non-billable employee time by project.

Fixed asset management

This includes the ability to track fixed assets (e.g., laptops), including location, check-in and check-out, maintenance scheduling, audit history, specialized property tax period reports, cost and depreciation.

Multi-currency support

The software supports transactions across multiple currencies.

Multi-division support

The software is flexible and supports bookkeeping practices along multiple dimensions such as locations, branches or products.

Regulations compliance

The software helps users adhere to typical accounting standards and regulations such as IFRS, GASB, or GAAP.

Electronic tax filing

The software provides a full electronic interface for the filing of repeatable taxes, such as payroll or sales tax.

Self-service portal

The software provides online portals for certain stakeholders to find information relevant to them, such as employees, vendors and customers.

Global Financial Support

Account using multiple ledgers, multiple currencies, and multiple entities

Primary and Secondary Ledgers

Record and report across multiple currencies and accounting standards with primary and secondary ledgers

Intercompany Accounting

Automatically balance and reconcile GL for intercompany transactions

Localizations

Meet reporting requirements with country-specific localizations

Journals and Reconciliations

Automate and synchronize ledgers and processes

Enterprise Accounting

Create accounting for disconnected ERP and non-accounting source systems

Configurable Accounting

Configure accounting rules and segments for each chart of accounts

Centralized Rules Framework

Integrate disparate ERP and transactional systems into single ERP instance

Standardized Processes

Centralize financial management to facilitate standardized financial processes

Inventory Management

The ability to track and manage the flow of goods or materials into and out of an inventory.

Inventory tracking

The software syncs orders and stock to maintain a real-time picture of inventory and supports multiple methods such as LIFO and FIFO.

Automatic reordering

The software can be set up to automatically reorder a good when it falls below a certain threshold.

Location management

The software can track multiple goods across multiple locations.

Manufacturing module

The software helps track and manage raw materials, work-in-progress items, and finished goods.

Order Management

The ability to process orders, and track them from quote to cash.

Pricing

Users can set up complex and unique pricing requirements.

Order entry

Users can enter an order once, and the data flows to all the necessary units such as fulfillment and billing.

Credit card processing

The software facilitates credit card processing.

Cost of goods sold

The software calculates the direct costs attributable to a finished product, such as materials and labor, and includes roll-up pricing.

Order Orchestration

Define and execute order fulfillment processes for products as well as services on the same order.

End-to-end order visibility

Get updates on orders, inventory, shipments, planned supply, and invoices, and improve the quality of decisions through in-context analytics

Order exception Resolution

Monitor fulfillment tasks and resolve issues, view and evaluate varios options via what-if analysis and define and enforce change order rules

Payroll Management

Provides for pay calculation and benefit plan administration, in addition to managing direct deposit, salary revisions and payroll tracking.

Pay calculation

Pay calculation provides for computation of employee pay with state and federal deductions.

Benefit plan administration

Benefit plan administration is administration of health insurance plans and 401k plans, and other benefits.

Direct deposit files

Direct deposit is the ability to electronically transfer pay to an employee’s personal bank account.

Salary revision and increment management

Salary revision is the ability to modify individual employee pay.

Reimbursement management

Reimbursement management provides cash reimbursement for employee expenses related to business travel or other.

Reporting & Analytics

Users can report on and analyze usage, performance, ROI, and/or other metrics of success.

Dashboards

Users can create, customize and share dashboards, which provide an overview of the most important metrics.

Standard reports

The software offers pre-built reports with metrics standard to the category.

Custom reports

Customization

This addresses a company’s ability to configure the software to fit its specific use case and workflow.

W2 Mate

Overview

What is W2 Mate?