Axis GatePass Visitor Management System

Axis GatePass Visitor Management System is a solution designed to streamline visitor tracking, identification, and security for large enterprises. This system automates the visitor registration process, aiming to enhance efficiency and ensure the security of premises. According to the vendor, Axis GatePass is intended for use in various professions and industries, such as manufacturing facilities, corporations with staff canteens, logistic companies, large hotels, government enterprises, and business houses with over 50 employees.

Key Features

Pre-approved Visitors with Appointment: According to the vendor, employees can create visitor appointments and request authentication. Upon approval, SMS and email alerts are sent to the visitor, and security is promptly informed about the visitor's arrival. Visitor passes or badges are printed for authorized entry, and the system records visitor exit by scanning the visitor badge.

Walk-in Visitor Authorization: Visitors without prior appointments can request authorization at the entry point. The system sends authorization requests to the host for approval, capturing additional details of the visitor. Authorized visitor passes or badges are printed for entry, and visitor exit is recorded by scanning the visitor badge.

Single day and Multi-day Visitor Badges: The system allows for visitor identification by scanning custom-designed badges. According to the vendor, visitor entry can be authorized for single or multiple days, with single-day visitor badges valid for one day only and multi-day visitor badges valid for a predefined period.

Visitor Self-Registration: Visitors have the convenience of self-registering upon arrival using a desktop, kiosk, or mobile device. According to the vendor, Android or Apple tablets can be used for quick self-registration, reducing the need for manual data entry by security staff.

Material with Visitor: The system enables the management of authorized visitors with authorized material. According to the vendor, the material and visitor are authenticated in a predefined workflow. Restricted material can be left outside within safe security, and visitors receive a token for keeping their material secure. Visitors can retrieve their material by verifying the token.

Visitor Group Check-in: This feature simplifies data entry for group visits, capturing personal details of all visitors in a group. According to the vendor, a single approval authorizes the entire group, and each visitor is issued a separate visitor badge. Each entry and exit is separately recorded for accurate tracking.

Visitor Messages, Alerts, and Exceptions: Visitors receive appointment messages via SMS and email, as well as welcome messages upon arrival. Hosts are promptly notified of their visitors' arrival, and broadcast messages can be sent to employees and visitors during emergencies.

Visitor Reports, Dashboards, and Information Display: Dashboards provide comprehensive information on expected visitors, department and host-wise visitors, and various visitor categories such as walk-in, pre-approved, single-day, and multi-day visitors. The system allows for easy filtering of visitors by status, and query-based reports with multiple filters are available.

Multi-site Visitor Management: According to the vendor, this feature enables the installation of the visitor management system at various locations as required. Each location can have specific resources and approval processes, with different policies for single-day and multi-day visitors. Multiple entry, exit, and internal access points can be set up for each location.

Multi-tenant Visitor Management: The system supports the unique requirements of multi-tenant buildings, providing main security for all tenants. According to the vendor, it allows for the maintenance of a list of organizations and their employees, recording valid photo ID cards of visitors, and tracking visitor entry and exit times.