Collabspace

Collabspace is a cloud-based records management solution offered by Collabware. According to the vendor, it is designed to help organizations efficiently manage their information assets, ensure compliance, and improve productivity. The product is suitable for organizations of all sizes, from small businesses to large enterprises. It caters to various professions and industries, including government agencies, energy and mining operations, oil and gas companies, financial services, and healthcare organizations.

Key Features

Cloud Records Management: According to the vendor, Collabspace offers a cloud-based solution that allows organizations to efficiently manage their content lifecycle. It provides centralized control over electronic, physical, and email records, ensuring compliance with retention, security, and disposition rules.

Information Archiving: Collabspace enables organizations to archive and protect their data by automatically streaming and indexing files into a data lake in real-time. The vendor claims it offers comprehensive visibility and multi-level permissioned access to content across multiple systems and repositories.

Information Discovery (FOI - ATIP - eDiscovery): According to the vendor, Collabspace provides advanced search capabilities to help users find and retrieve content from all connected repositories. Users can perform simple keyword searches, use operator syntax or advanced metadata queries to locate specific content. The solution also offers enhanced discovery and export tools, allowing users to search across all repositories and respond to FOI, ATIP, legal issues, investigations, or inquiries.

Email Records Management: Collabspace offers features specifically designed for managing email records within organizations. According to the vendor, users can easily file and retain emails and attachments by dragging and dropping them directly from their email inbox to SharePoint libraries. The solution captures email metadata when filing emails to SharePoint, ensuring compliance with records management practices.

File Share Protection: Collabspace helps organizations protect their file shares by streamlining and deduplicating redundant storage and backup systems. The vendor claims it provides secure and encrypted storage with data encryption at rest and in transit. The solution offers permission-based access, encryption, immutable activity logs, audits, and more to prevent and recover from data breaches or ransomware attacks.

SAP - SharePoint Integration: Collabspace integrates with SAP and SharePoint, allowing organizations to streamline their business processes and information management. According to the vendor, users can connect and govern content source repositories for their agency and onboard new content sources at their own pace. The solution provides a seamless experience by allowing users to access critical data for making the right process decisions.