CompuDMS

CompuDMS, developed by CompuKöln, is a Document Management System (DMS) designed to streamline document organization and archiving for small to medium-sized businesses (SMBs). According to the vendor, CompuDMS caters to a wide range of professions and industries, including accounting and finance, human resources, legal services, manufacturing and engineering, and healthcare.

Key Features

Document Management: CompuDMS offers a document management system that allows for the organization and archiving of all file formats, including emails. According to the vendor, users can import documents through drag-and-drop and digitize paper documents using the integrated scanning module.

Efficient Workflows: The system provides automated workflows for various business processes. Standard workflows are available for tasks such as invoice processing, contract management, contact management, applicant tracking, electronic personnel files, and more. According to the vendor, these workflows can be customized to meet specific company requirements.

Secure Access and Permissions: CompuDMS ensures secure document management by allowing administrators to assign access rights to users. The system also supports 2-factor authentication for enhanced data protection. Additionally, it complies with the GoBD regulations for revision-proof archiving, safeguarding documents from unauthorized access and manipulation.

Integration and Interfaces: CompuDMS integrates with Microsoft Office and offers computer-telephony integration for efficient communication. It supports interfaces for automated data transfer to external systems like DATEV or ERP systems. CompuDMS also facilitates electronic invoice exchange through XRechnung and ZUGFeRD formats. According to the vendor, it can be easily integrated with existing Active Directory (AD) for simplified user management.

Powerful Search Capabilities: CompuDMS features a full-text search function, enabling users to quickly locate documents based on specific keywords or phrases. According to the vendor, this saves time and improves productivity by eliminating the need for manual document searching.

Version Control: The system maintains a version history, allowing users to track and review changes made to documents over time. This feature provides transparency and accountability, ensuring that users can easily monitor document modifications.

GoBD-Compliant Archiving: CompuDMS ensures compliance with legal requirements by offering GoBD-compliant archiving. According to the vendor, this feature guarantees that documents are securely stored and easily retrievable, meeting the necessary legal standards.

Flexible Deployment Options: Users can choose between a local server installation (CompuDMS Professional) or a cloud solution (CompuDMS Cloud) based on their specific needs. According to the vendor, this flexibility allows businesses to adapt the system to their infrastructure and scalability requirements.

Seamless Accounting Integration: CompuDMS seamlessly integrates with DATEV, enabling a smooth transfer of financial data. According to the vendor, this integration streamlines the accounting process and ensures accurate record-keeping.

Customization and Scalability: CompuDMS offers customization options and extensions to cater to the unique needs of different departments and use cases within an organization. The system also supports multi-tenancy, allowing the management of multiple companies or departments within a single installation. According to the vendor, it can scale alongside the growth of the business, accommodating evolving requirements.