Datafile

Datafile is a business management software solution designed to streamline and automate various business processes, including financial management, stock control, payroll, and more. It is specifically tailored for small to medium-sized businesses in a range of professions and industries, including manufacturing companies, distribution companies, retail businesses, service-based organizations, and professional services firms.

Key Features

System Manager: According to the vendor, Datafile offers a centralized control and administration system for managing settings and user access permissions. It also provides configurable security settings to ensure data integrity and protect sensitive information. The user-friendly interface facilitates easy navigation and system configuration.

Sales Ledger: Datafile enables efficient management of customer accounts, invoicing, and credit control. Users can track and record customer transactions, payments, and credit limits. The software also allows for customization of invoice templates and automated invoice generation.

Purchase Ledger: With Datafile, businesses can streamline the management of supplier accounts, purchase orders, and payments. The software enables the recording and tracking of supplier invoices, credit notes, and payments. Integration with the general ledger ensures accurate financial reporting.

Nominal Ledger: Datafile offers comprehensive general ledger functionality for recording and analyzing financial transactions. Users can customize the chart of accounts to align with specific business requirements. The software also provides automated journal entries, bank reconciliation, and budgeting capabilities.

Cashbook: According to the vendor, Datafile facilitates accurate and efficient management of cash transactions, bank reconciliations, and petty cash. Users gain real-time visibility of cash flow and bank balances. Integration with other modules ensures seamless financial management.

Payroll: Datafile provides complete payroll processing, including salary calculations, tax deductions, and employee benefits. The software ensures compliance with tax regulations and reporting requirements. Integration with the general ledger enables accurate financial reporting.

Contract and Job Costing: With Datafile, businesses can track and manage costs, revenues, and profitability for projects and contracts. The software offers budgeting and forecasting capabilities to ensure project profitability. Real-time reporting on project progress and resource allocation is also available.

Stock Control: Datafile offers comprehensive stock management, including inventory tracking, stock valuation, and reorder management. The software supports multi-location stock control for businesses with multiple warehouses or branches. Barcode scanning and serial number tracking enhance accuracy in stock management.

Sales Invoicer: According to the vendor, Datafile enables quick and easy creation and customization of sales invoices. The software seamlessly integrates with the sales ledger for efficient invoicing and payment tracking. Automated invoice generation based on predefined rules and templates is also available.

Sales Order Processing: Datafile facilitates efficient management of sales orders, order fulfillment, and order tracking. Users gain real-time visibility of order status and stock availability. Integration with the sales ledger ensures accurate invoicing and customer account management.