Digital Designs HR Automation

Digital Designs HR Automation is a software solution designed to enhance HR operations by automating document collection and workflow processes. This tool is aimed at small to large organizations and can be utilized by Human Resources departments in various industries, including healthcare, manufacturing, financial services, and retail.

Key Features

Manage FMLA requests: According to the vendor, this feature streamlines the process of capturing and tracking FMLA requests in one location, helping organizations ensure compliance with FMLA regulations.

Capture new applicant documents & compare to predefined document sets: The vendor claims that this feature allows easy capture of applicant documents and comparison to predefined sets for verification and validation, ensuring accurate and complete documentation.

Email managers if documents are missing: The vendor states that this feature automatically sends email notifications to managers if any required documents are missing for an applicant, improving communication and collaboration between HR and managers.

Manage document workflow according to your defined processes: According to the vendor, this feature provides a customizable and automated document workflow system, ensuring that documents are routed to the appropriate individuals or departments for review and approval.

Automate your on-boarding process: The vendor claims that this feature streamlines the collection and processing of employee applications, driver's license information, I-9 forms, and W-4 forms, reducing manual effort and improving accuracy.

Reduce costs and the time it takes to perform routine tasks of locating applicant files: According to the vendor, this feature eliminates the need for manual searching and retrieval of applicant files, improving productivity and efficiency in HR operations.

DocAgent automatically checks for signatures: The vendor states that this feature automatically checks for required signatures on documents, ensuring that all necessary signatures are obtained before proceeding with document processing, thus helping prevent errors and compliance issues.

Capture content such as SSN, I-9s, W-4s, applicant info, driver license images: According to the vendor, this feature allows the capture and storage of various types of applicant information, including Social Security Numbers, I-9 forms, W-4 forms, and driver license images, providing a centralized repository for easy retrieval and access.

Document repository is accessible anywhere anytime: The vendor claims that this feature provides secure and remote access to the document repository, allowing authorized users to access and retrieve documents from anywhere at any time, facilitating collaboration and improving accessibility for remote or distributed teams.

Immediately monitor imported files and documents: According to the vendor, this feature provides real-time monitoring of imported files and documents, enabling HR staff to track the progress of document processing and workflow, and allowing for proactive management and quick resolution of any issues or delays.