DocAuthority

DocAuthority is a Data Governance Platform designed to manage unstructured data. According to the vendor, it is suitable for businesses of any size and caters to a wide range of professions and industries, including IT Operations, CIOs, DPOs/Compliance officers, Infosec professionals, and others dealing with unstructured data management.

Key Features

Discovery & Classification: According to the vendor, the platform automatically catalogues unstructured files and documents, defining data, content, location, and access. It helps identify sensitive and personal data within unstructured data and provides actionable insights within 4 weeks of implementation.

Inventory & Mapping: The vendor claims that the platform manages business data in commonly used enterprise platforms like File Shares, SharePoint, and OneDrive. It provides visibility of regulated or commercially sensitive data, enabling efficient and effective management and protection while reducing costs and risks.

Data Subject Access Requests: According to the vendor, the platform helps manage large volumes of historical data in line with GDPR requirements. It enables alignment with GDPR principles, reduces costs and overhead of GDPR compliance, and facilitates efficient management of personal and sensitive data.

Enterprise Search: The vendor states that the platform provides improved visibility of data and its purposes, enhancing the ability to locate data and reduce re-work. It enables quick and easy search and retrieval of data, supporting business agility and reducing the cost of business change.

Obsolescence: The vendor claims that the platform helps identify and delete obsolete files and documents, achieving significant cost savings by reducing data storage volume. It reduces risk by identifying and removing sensitive and personal data beyond retention periods, providing actionable insights for cost savings.

Information Access Governance: According to the vendor, the platform identifies folders with high volumes of sensitive data and their owners, as well as business processes publishing sensitive information and their outputs. It also identifies accounts with excessive privileges, reducing costs and risks associated with securing sensitive data.

Retention Management: The vendor states that the platform reduces the volume of personal and sensitive data held, enabling efficient and effective records and data retention activities. It reduces storage costs, audit costs, and resource costs for compliance demonstration, facilitating engagement with business stakeholders for required action.

Privacy: According to the vendor, the platform enables management of large volumes of historical data in line with GDPR requirements. It aligns with GDPR principles, reduces costs and overhead of GDPR compliance, and enables efficient management of personal and sensitive data.

Document Classification: The vendor claims that the platform supports information risk management and information security, reducing costs of classifying business data. It allows classification of large numbers of documents as a single entity and supports multiple classification standards and quick re-classification.

Cloud Migration: According to the vendor, the platform automatically indexes and catalogs data before migration to Office365 or AWS. It helps identify and delete redundant and unlawfully stored data, pre-indexes and pre-stages data for quicker and smoother migration, and assists in ensuring investment case and data security during migration.