Facility Tracker

Facility Tracker is a school bus fleet maintenance software provided by TransACT Communications, LLC. It is designed to help school districts efficiently manage their school bus fleets, track vehicle maintenance, and schedule preventative maintenance tasks. According to the vendor, this software is specifically tailored for school districts of all sizes, providing a custom TravelTracker-Routing add-on for all vehicle management needs. Facility Tracker is used by various professionals in the education industry, including school administrators, transportation directors, fleet managers, maintenance staff, and school districts.

Key Features

Vehicle Work Orders: According to the vendor, users can create, assign, and track vehicle-related work orders using Facility Tracker. Districts have the flexibility to customize work order tickets to include specific information, and administrators can control user access to locations and service categories. Forms can also be included to gather necessary information from work order ticket requests.

Schedule Preventative Maintenance: The vendor states that districts can efficiently schedule preventative maintenance by choosing the location where vehicles are stored and attaching the appropriate vehicle. Descriptions can be added for each maintenance task, and work order tasks can be assigned with a starting date for preventative maintenance.

Track Vehicles, Mileage, & Fuel Costs: Facility Tracker allows districts to effectively track their vehicles, mileage, and fuel costs, according to the vendor. Users can view a comprehensive list of vehicles, print barcodes, and add new vehicles as needed. The system can identify mileage or runtimes that haven't been updated within a set interval, and fuel costs can be calculated and mileage adjusted accordingly. Vehicle barcode identifiers are available for warranty purposes or tracking, and a detailed work order history for each vehicle can be accessed.

Generate Custom Reports: The vendor claims that Facility Tracker enables users to capture relevant information and generate custom reports tailored to their needs. The Vehicle Reports section is particularly useful for annual reports that require tracking mileage changes over time. Additionally, forms required for state reporting can be automated, and exportable reports can be generated within seconds.

Scan Vehicle Barcodes: Facility Tracker offers a barcode function that allows mobile devices to be used as scanners, according to the vendor. Scanning a vehicle identifier barcode enables users to make adjustments, edit mileage, calculate fuel costs, manage inventory, and add equipment to work orders seamlessly.