FacilityForce IWMS

FacilityForce IWMS is an integrated workplace management system designed to assist organizations in effectively managing their facilities, assets, and resources. According to the vendor, this solution is suitable for organizations of all sizes. Facility managers, property managers, operations managers, maintenance technicians, and capital planning professionals are among the users who can benefit from the features and tools provided by FacilityForce IWMS.

Key Features

Asset Management: FacilityForce IWMS offers a centralized repository for asset information, including specifications, maintenance history, warranties, and documentation. According to the vendor, it provides comprehensive asset management capabilities to track and manage various types of assets, such as buildings, equipment, and vehicles. The system also includes the ability to schedule and track preventive maintenance tasks and integrates with GIS mapping technology for visualizing asset locations.

Work Order Management: FacilityForce IWMS provides a streamlined work order management system for creating, assigning, and tracking work orders related to maintenance, repairs, and service requests. The vendor claims that users can customize workflows and approval processes to ensure efficient work order routing and resolution. The system also offers mobile access for technicians and integration with asset management to link work orders to specific assets.

Capital Planning: According to the vendor, FacilityForce IWMS includes robust capital planning tools to assess asset conditions and prioritize capital projects based on risk and strategic goals. It offers features such as asset lifecycle analysis, budgeting and funding allocation, and integration with project management for seamless project execution.

Space Management: FacilityForce IWMS provides comprehensive space management capabilities for tracking and optimizing space utilization. The system offers interactive floor plans and seating charts to visualize space occupancy and allocations. According to the vendor, it also integrates with move management to streamline space reconfigurations and relocations. Reporting and analytics features are available to analyze space utilization and make data-driven decisions.

Lease Management: FacilityForce IWMS features a centralized lease management system for tracking lease agreements, critical dates, and financial obligations. The vendor claims that it provides automated lease renewal notifications and rent escalations. Integration with accounting systems allows for accurate lease expense tracking, and lease abstracts and document management facilitate easy retrieval of lease-related information.

Maintenance and Operations: FacilityForce IWMS enables users to schedule and track preventive maintenance tasks to ensure regular inspections and upkeep. According to the vendor, it offers vendor management to track and manage service contracts and vendor performance. The system also includes inventory management for tracking parts, supplies, and equipment, as well as energy management tools to monitor and optimize energy consumption.

Reporting and Analytics: FacilityForce IWMS provides robust reporting and analytics capabilities, allowing users to generate customizable reports and dashboards. The vendor claims that it offers key performance indicators (KPIs) and metrics to track and measure facility and asset performance. Integration with business intelligence tools is available for advanced analytics and data-driven decision-making.

Integration and Collaboration: FacilityForce IWMS offers integration capabilities with other systems such as accounting, HR, and GIS for seamless data exchange. The vendor states that it provides collaboration tools to facilitate communication and coordination among team members. Role-based access control ensures data security and privacy, and mobile access allows for on-the-go access to information and functionality.

Compliance and Regulatory Management: According to the vendor, FacilityForce IWMS includes tools to track and manage compliance with regulatory requirements and industry standards. It offers automated notifications and reminders for inspections, certifications, and permits. The system also provides document management for easy access to compliance-related documents and audit trails and reporting for compliance documentation.

Financial Management: FacilityForce IWMS offers budgeting and forecasting tools to plan and manage facility and asset-related expenses. The vendor claims that it provides cost tracking and analysis features to monitor spending and identify cost-saving opportunities. The system also includes chargeback functionality to allocate costs to specific departments or projects and integrates with accounting systems for accurate financial reporting.